15 Marketing Ideas for Your Small Businesses (+ Free Checklist)

Your small business doesn’t need a huge budget to get noticed.

In 2025, the most effective marketing doesn’t come from expensive ad campaigns or complicated funnels.

It comes from authentic content that connects with your audience.

Take Edeles Candles, for example.

This handmade candle brand has nearly 90K TikTok followers and 500K likes.

TikTok – EdelesCandles videos

How did a small business get this kind of exposure?

By posting simple behind-the-scenes videos of candle-making.

No fancy production or big teams. Just engaging content that reaches thousands of potential customers every week.

@edeles.candles Demolding the Hourglass Candle. ✨ Better late than never, happy second Advent. 🫣🕯️ #candleshop #edelescandles #naturaldecor #candlemaking #candlediy #homedecor #demolding #demoldingvideo #wax #candle #handmade #smallbusinessowner #candlelover #candlelight #asmr #candleideas #christmascandle #giftideas ♬ Originalton – EdelesCandles

And TikTok is just one path.

In this article, you’ll find 15 marketing ideas for small businesses that drive real results.

Each one is broken down by effort, impact, and budget. So, you can choose the ones that fit your resources and goals.

Bonus: Many of the ideas are free or low-cost.

Helpful resource: Download our free Small Business Marketing Checklist to stay organized as you implement these strategies. It includes a notes section to help you plan next steps as you read.


Let’s start with one of the top tactics for small businesses — video.

1. Grab Attention with Short-Form Videos

Effort Impact Budget
Moderate High Free to low

Short-form video is hands down the best marketing idea for small business owners in 2025.

Especially if you want to increase brand awareness.

Why?

Because platforms like TikTok, Instagram Reels, and YouTube Shorts are specifically designed to push your content to people who don’t follow you.

This gives you a chance to get discovered even if you don’t have an existing audience.

For example, Toasted Mallow, a gourmet marshmallow shop, got over 1 million views on TikTok.

And they did it by sharing a no-frills look at how they make their treats:

@toastedmallow Cookie dough filled marshmallows!! #elfitup #pushin🅿️ #socialshopping #foodtiktok #music #dessert ♬ Lost – Frank Ocean

You could do something similar, no matter what you sell.

Think quick tips, transformations, or behind-the-scenes peeks. The key is posting content that’s authentic and valuable.

YouTube – Apple Cheeks grab attention

Pro tip: Use trending audio from TikTok, Reels, or Shorts and targeted hashtags to show algorithms your content is timely and boost your reach.


Not sure which platform to start with? Go with the one your audience already uses the most.

And don’t worry about fancy equipment. Use your phone camera and film near natural lighting for the best results.

Add engaging captions, voiceovers, and sound effects with tools like CapCut.

It’s beginner-friendly and makes your videos look polished without pro editing skills.

2. Optimize Your Google Business Profile

Effort Impact Budget
Moderate High Free

If you have a local business, optimizing your Google Business Profile (GBP) is one of the easiest (and most important) ways to help customers find you.

This is because it can majorly boost your visibility in Google Maps and local search results.

Like when someone types “car wash in jacksonville” and sees prominent listings like this:

Google SERP – Car wash in Jacksonville – Businesses

This kind of exposure can lead to more foot traffic, phone calls, and bookings.

But only if your profile is fully optimized.

Keep your info accurate and complete. Include business hours, address, website, and service areas.

Island Time Car Wash Jacksonville Florida – Contact details

Add high-quality photos that are helpful to customers and inspire confidence.

For example, post action photos and show the outside of your location so it’s easy to find.

Example of post action photos

And don’t forget reviews.

Signals like your average rating, number of reviews, and how recent they are all affect local SEO and buyer trust.

Google Maps – Car wash Jacksonville – Ratings & Reviews

Make it a habit to ask for reviews after a positive experience, and respond to every one.

(Yes, even any negative comments you get, too.)

3. Create Helpful Website and Blog Content

Effort Impact Budget
Moderate to high High Free to high

Attract your ideal customer with content on your website and blog that answers users’ questions.

This improves your chances of ranking organically and capturing steady traffic.

Use tools like Google Autocomplete, Semrush, or AnswerThePublic to uncover what your audience is asking.

Google SERP – What to wear under a dress shirt – People also ask

Then, create content that answers those questions.

(While subtly introducing your product or service as the fix.)

Use AI writing tools to speed up content creation.

ChatGPT, Gemini, Claude, and other tools can generate briefs, outlines, and content of all kinds.

Here’s a sample prompt to get started (the more details, the better):

Write a [blog post/social media caption/email newsletter] about [your topic] for [target audience – include their biggest challenges or goals]. Keep the tone [professional/conversational/friendly] and focus on [key benefit/solution]. Include [relevant examples, statistics, or case studies]. Make it [word count/length] and end with [specific call-to-action].


Heavily edit the draft for accuracy, brand voice, and your expertise.

Done right, a single blog post can become your hardest-working salesperson.

For example, Leigh McKenzie, Backlinko’s head of Growth, uses content to promote his ecommerce brand, Underfit.

Using Semrush’s Keyword Magic Tool, Leigh identifies the search terms people type into Google to find products like his.

Like “what to wear under a dress shirt” and “types of undershirts.”

Keyword Magic Tool – What to wear under a dress shirt – Keywords

Then, he creates content that directly answers those queries.

Like this blog post on what to wear under a dress shirt, which includes comparison tables and fabric tips.

Underfit – Blog post

It also subtly directs readers to Underfit’s products with a banner that includes trust signals.

Language like “get your money back” gives prospects the confidence to buy.

Underfit – Get your money back

4. Use SMS to Instantly Reach Customers

Effort Impact Budget
Low Moderate Low to moderate

Want to grab your customers’ attention fast? Text them.

With open rates as high as 98%, SMS is one of the most effective ways to promote offers or send reminders.

It works especially well for service-based businesses where timing matters.

Like salons, restaurants, clinics, fitness studios, and local shops.

Salon survey text

The key is to keep it short, clear, and genuinely useful. SMS isn’t the place for long messages or hard sells.

Smart ways to use SMS include:

  • Flash sales or last-minute discounts
  • Appointment reminders or confirmations
  • Shipping updates or order status
  • VIP-only offers or restock alerts
  • Event reminders or holiday hours

Smart ways to use sms – Event reminder

Test what types of messages drive the most engagement.

And always ask for SMS opt-in at checkout and include an easy way to unsubscribe.

5. Encourage Customers to Share Their Experience on Social Media

Effort Impact Budget
Low Moderate to high Free

One of the easiest ways to build trust? Ask your customers to share their experience.

Called user-generated content (UGC), this is when customers organically share photos, videos, or reviews about your brand.

This creates authentic, unpaid social proof that builds trust and boosts visibility.

Many people will be happy to post about your products online — they may just need a little nudge.

  • Add a short, friendly request in your post-purchase email
  • Offer a small incentive, like a discount on their next order
  • Encourage customers to tag you on social with a branded hashtag
  • Include a review prompt on your thank-you or packaging insert

For example, let’s say you run a ceramic shop. When someone buys a handmade mug from your brand, include a thank you card that says:

“We’d love to see how you use your mug! Tag us @CozyClay and use #MyMorningMug to be featured.”


This simple prompt can inspire unboxing videos, photos, or short video reviews — all of which are great for reshares.

Once you start receiving tags, repost customer content, and comment on the posts. This helps you connect with your customers and further your reach.

For example, Sol, a beach beanie bag company, has a dedicated “You” Highlight on Instagram:

Instagram – Sol Summer Club – You

It features tagged Stories from real customers using their products at the beach.

This works as a social proof and a visual guide for new buyers.

Sol – Instagram stories from customers

6. Partner with UGC Creators

Effort Impact Budget
Moderate High Moderate

While UGC is created organically by customers, UGC creators are paid to make content for your brand.

The best part? They don’t come with the influencer price tag.

Pro tip: You’ll pay around $150 to $300 per video for UGC creator content (some creators accept free products as an incentive). In comparison, you’d pay $1,250 to $2,500 for a macro-influencer (100K to 500K followers) and $2,500+ for a mega-influencer (500K+ followers).


UGC creators produce content (like unboxings, demos, or testimonials) that you own and can use across your marketing channels.

This includes ads, social media posts, or landing pages.

The benefit? Content that feels genuine while giving you complete control over where and how it’s used.

Here’s how to get started:

  1. Decide what kind of content you need — e.g., product demo, lifestyle use, review, testimonial
  2. Find creators on platforms like Influee and Billo
  3. Clarify deliverables and usage rights
  4. Post on your socials or use in paid ads

For example, HiZoo, a massage device brand, partnered with a UGC creator who filmed herself trying their product for the first time.

View this post on Instagram

 

A post shared by HiZoo (@hizooco)

In the video, she shares genuine reactions about how the product feels and works.

The content feels like a real customer review, not a polished ad. Which encourages likes and comments.

Instagram – Real customer review – Likes & comments

This gives the brand an opportunity to build trust and credibility (and sell more products).

Use a tool like Modash to find creators who’ve already posted about similar products to yours — they’re more likely to say yes and nail the tone you want.

7. Use AI Chatbots to Promote Your Business 24/7

Effort Impact Budget
Moderate Moderate to high Free to low

Never miss a lead or lose a customer to long wait times.

AI chatbots help you deliver instant, personalized support 24/7.

And happier customers = more sales.

Whether on your website or social media channels, chatbots make sure you’re always available to answer questions, remove buying friction, and close sales.

Chatbots can:

  • Answer FAQs
  • Take orders
  • Book appointments
  • Recommend products
  • Escalate customer service issues

You can even build a bot that sounds just like you.

Upload your service descriptions, common responses, and FAQs to tools like Tidio or Manychat.

This allows you to create a chatbot that mimics your tone and expertise.

Manychat – Chatbot

For example, Attendant, a UK coffee chain, is a great example of how businesses of all sizes can use chatbots to reduce customer service inquiries.

While improving customer service at the same time.

Attendant – Chatbot

The chatbot offers instant answers to common customer questions.

Like “are your cafes dog friendly” and “when do you end serving breakfast.”

Attendant – Chatbot question

It’s like cloning your best customer service rep, minus the payroll.

8. Collect Prospect Info with Lead Magnets

Effort Impact Budget
Moderate High Low

A lead magnet is a free resource you offer in exchange for someone’s email. Like a discount, template, or ebook.

When done right, it attracts high-intent leads who are more likely to buy over time.

Here’s how to make it work:

  • Solve a specific problem. Think budgeting template, skincare quiz, or a free sample tied to your product
  • Make it a natural extension of your offer. Sell time-tracking software? A “Weekly Productivity Planner” is a perfect match. Run a meal prep business? Offer a “3-Day Healthy Eating Kickstart.”
  • Promote it everywhere. Homepage banners, blog posts, social captions, link in bio, and pop-ups. Mention your lead magnet in any social media videos you create — and don’t forget to add a link to it in the caption or comments.

For example, Budget With Mel, a personal finance blogger, offers a free budgeting template on her blog.

Users provide a first name and email address to access the template.

Email signup form

Since the template was pre-filled with formulas that auto-calculate totals, the value is instantly clear to the user.

All they have to do is plug in numbers to instantly see where their money’s going.

It’s frictionless, helpful, and directly tied to her paid offers.

Monthly – Paycheck budget

9. Create an Email Newsletter

Effort Impact Budget
Moderate Moderate Free to low

A monthly or weekly email newsletter is one of the easiest ways to stay connected to your audience.

Whether you have an ecommerce business or own a boutique, your newsletter can become a go-to resource that builds loyalty over time.

Share helpful tips, seasonal offerings, behind-the-scenes updates, and promote your products or services.

So, how do you get started?

Email marketing tools like Kit and Mailchimp offer customizable newsletter templates that make it easy to send professional newsletters.

(Without the need for design skills.)

Mailchimp – Newsletter templates

Set a recurring send date (like every Tuesday) and stick to it.

This way, subscribers know what to expect.

Maintain your brand voice when writing your newsletter. And consider adding personalization to your strategy as you get more advanced.

Pet supplement brand Adored Beast Apothecary’s newsletter is a great example of how to mix education with subtle promotion.

For example, this issue opens with fun, educational content on dog behavior.

This keeps pet owners engaged and builds trust. Even if they’re not ready to buy something right away.

Adored Beast – Newsletter

They also include links to additional content about common pet health issues.

By driving traffic back to their site, they extend the customer journey and increase the chances of a future sale.

And position themselves as a reliable expert.

Newsletter – Pet care

The newsletter ends with a short product section recommending relevant supplements.

It’s a smooth transition from education to solution. (So it feels helpful rather than pushy.)

Newsletter – Your Adored Beast Will Love

10. Turn Reviews and Testimonials into Visual Proof

Effort Impact Budget
Low to moderate Moderate Free to low

Got happy customers?

Turn their praise into visual content that does the selling for you.

Collect reviews from emails, DMs, social media comments, or your Google Business Profile.

Or ask a happy client to record a 30-second selfie-style video.

Then, share these testimonials on your social media accounts. Like the owner of popular TikTok account Destiny Media Marketing does.

To promote her business, she collects client reviews and turns them into persuasive carousel posts.

TikTok – Destiny Media Marketing – Client reviews

She also shares short testimonial videos.

Like this one from a satisfied client who left her a glowing review about her services.

@destinymediamarketing Thank you so much Katie Grace Films 🤍 #clienttestimonial #websitedevelopment #webdesign #websitedesign #videographer ♬ original sound – Priscilla Marketing Specialist

Pro tip: Create a dedicated Instagram Story Highlight called “Happy Customers” or “Reviews” so new visitors can immediately see social proof when they visit your profile.


11. Share Visual Content on Pinterest

Effort Impact Budget
Moderate Moderate to high Free to low

Pinterest is a hidden gem for generating sustained traffic to your small business website or online store.

A single, well-optimized Pin can continue driving clicks and conversions for months (or even years).

Take Budget With Mel as an example.

One of her top traffic sources is Pinterest.

Traffic Analytics – Budget With Mel – Top Sources

So, how is she making this platform work for her?

By sharing simple yet valuable infographics that link to her blog.

This helps funnel targeted readers directly to her content.

Funnel target readers directly to content

Most importantly, her blog has a lead magnet that turns visitors into email subscribers.

This means she’s not just getting one-time visitors — she’s building a list of potential customers she can reach again and again.

Email signup form

Here’s how to replicate Mel’s success:

  • Create valuable Pins: Turn your best tips, products, or blog posts into eye-catching visuals using a template-friendly design tool like Canva
  • Organize strategically: Set up boards by category (like “Budgeting Tips” or “Gift Ideas”) to make your content easy to find
  • Optimize for search: Include relevant keywords in your Pin titles and descriptions — people search Pinterest like Google
  • Drive traffic: Link every Pin to a blog post, lead magnet, or product page to convert browsers into customers

12. Amplify Your Reach by Boosting Your Social Posts

Effort Impact Budget
Moderate High Flexible

If your social media post already gets a decent engagement — saves, likes, comments — that’s your cue to boost it.

You can do this on Instagram, Facebook, TikTok, and Pinterest.

LinkedIn also supports boosting, but only from company pages, not personal profiles.

And even a small budget can help your top-performing posts reach more people without driving up costs.

Scrappy Gardeners – Boost button

This approach is more effective than boosting random posts.

Why? Because you already know the content resonates with your audience.

How to start:

  • Choose a social media post that’s performing well organically
  • Set a daily budget (even $5-$10 per day can work)
  • Target based on location, interest, and behavior
  • Let the ad run for a few days before making any tweaks

But don’t just boost ads.

Promote a mix of content, like blog posts, how-to videos, product highlights, and behind-the-scenes clips.

Prioritize posts that feel authentic and aligned with your brand voice.


Pro tip: Need a little help creating engaging social content? Tools like Semrush’s AI Video Marketing Automator and AI Social Content Generator turn your blog posts into short videos and social posts in seconds — no video editing or design experience required.


13. Create a Loyalty Program That Feels Personal

Effort Impact Budget
Moderate High Low

Small, thoughtful touches can turn one-time buyers into loyal fans.

Start with a simple reward system (digital or physical) that feels fun and easy to use.

Think stamps, punch cards, or online progress trackers.

After five or 10 purchases, offer a reward that feels like a win: a free drink, a low-cost product (under $5), a bonus add-on, or early access to something new.

The key? Make it feel personal and let customers see how close they are to earning their reward.

Bonus points if you personalize it with their name, preferences, or purchase history.

Loyalty program

For example, a toy store owner explained on Reddit how they created “instant repeat customers” with a playful loyalty program.

Reddit – Toy store owner's explanation

Kids earn pirate coins and vinyl stickers with each purchase. After five coins, they trade them in for a free toy.

It’s low-cost, but it works because it feels personal, rewarding, and fun. (And the adults like it, too!)

Reddit – Toy store owner comment

14. Build Trust and Authority on LinkedIn

Effort Impact Budget
Moderate High Free

LinkedIn is one of the best places to build credibility and attract clients.

Especially if you sell services, offer consulting, or work with other businesses.

Why?

Because it puts you in front of decision-makers actively looking for business solutions.

But success on LinkedIn isn’t all about pitching your services.

It’s about consistently sharing helpful, real-world insights that show you know your stuff.

LinkedIn – Taylor Scher – Trust and Authority

Over time, this positions you as a go-to expert.

And turns your content into a client acquisition tool that works even when you’re not actively prospecting.

Here’s how to get started: Pick one to two topics you want to be known for.

And post at least once a week.

Share industry-relevant stories, lessons, business updates, or tips.

LinkedIn – Daniel Korenblum – Content as client acquisition tool

Still don’t know what to post?

Use ChatGPT or Claude to draft LinkedIn post ideas from your blog content.

Prompt it with the following:

Turn this blog post into a conversational first-person LinkedIn post with a story-driven hook.


But don’t just post your own content. Comment meaningfully on industry posts, too.

LinkedIn – Meaningfully comment on industry

This showcases your expertise and gets you noticed by potential clients.

15. Co-Host Lives, Webinars, or Giveaways

Effort Impact Budget
Moderate Moderate Free to low

Want fast reach without paying for ads? Team up with a creator or business that shares your target audience.

Co-hosting a live, webinar, or giveaway helps you both get in front of new, relevant followers.

To make it work:

  • Choose a partner in your niche or local community (but not a direct competitor)
  • Bring something valuable: a quick tutorial, product demo, Q&A, or prize
  • Plan your next step: What should viewers do after? Follow you? Sign up? Claim an offer?

Promote it ahead of time on both profiles. During the event, keep it lively, helpful, and interactive. Answer questions and encourage participation for the best results.

For example, if you have a B2B audience, you could team up with an expert or company in your space to host a short, high-value webinar.

Like a 30-minute how-to or industry trends Q&A.

LinkedIn – Profile SEO Sherpa

Have a B2C small business? Co-host a giveaway with a like-minded brand (or three).

To boost reach, ask participants to follow both accounts and tag a friend to enter.

Instagram – Co-host a giveaway with a like minded brand

Turn These Small Business Marketing Ideas into Results

You don’t need a big team or a big budget to make progress.

The most effective marketing plans start with a few smart tactics tailored to your audience and goals.

Pick three quick wins you can knock out this week:

  • Post a behind-the-scenes Reel with trending audio
  • Ask one happy customer for a review or photo
  • Boost a blog post or product on Facebook

Then, keep the momentum going.

Collect emails with a simple lead magnet or share helpful tips in a monthly newsletter.

Small, consistent actions like these build trust and drive real results over time.

Ready to get started? Download our free Small Business Marketing Checklist to prioritize your top tactics and track your progress.


Next, read our small business SEO guide to learn how to build authority and improve your online visibility.

The post 15 Marketing Ideas for Your Small Businesses (+ Free Checklist) appeared first on Backlinko.

Read more at Read More

How to Create an SEO Report That Wins Trust (and Budgets)

Most SEO reports go unread.

Or, worse — they get skimmed, misunderstood, and ignored.

But knowing how to create an SEO report that demands attention can change everything.

It’s not just a performance recap.

It’s a strategic tool that helps you build trust with decision-makers. Win bigger budgets. And keep your SEO efforts on track.

In this article, you’ll learn how to:

  • Create SEO reports that people actually read (and act on)
  • Tie SEO performance to business goals
  • Highlight wins and uncover growth opportunities

Free resource: Download our SEO Report Template. It has ready-made sections for tracking key metrics, visualizing performance, and presenting clear next steps.


What Is an SEO Report and Why Is It Important?

An SEO report is a tool for measuring performance and shaping strategy.

It tracks key metrics like traffic, rankings, and conversions.

Then, connects them to business outcomes, opportunities, and priorities.

A strong SEO report helps answer:

  • What changed?
  • Why did it happen?
  • What should we do next?

Why SEO Reporting Is Important

For example, let’s say you run SEO for a workplace furniture ecommerce company.

You notice a spike in traffic and rankings for your category page on ergonomic office chairs.

Here’s how a useful SEO report would break that down:

Backlinko – SEO Report Template – Keyword Rankings

It’s a clear, focused snapshot that distills the data into what improved, why it happened, and why it matters.

How to Create an SEO Report That Drives Results

Too many SEO reports dump data without insight.

Traffic, rankings, and top pages might look impressive — but they don’t tell the full story.

And without context, stakeholders are left guessing.

The best SEO reports connect the dots. They tie performance to business goals, spotlight what’s working, and make the next move obvious.

Here’s how to build one that actually drives results:

How to Create an SEO Report in 4 Steps

Step 1: Determine the Stakeholders

Before pulling data or building charts, get clear on who you’re reporting to.

Knowing your audience should shape your whole report, from the SEO stats you’re using to how you communicate them.

Ask yourself:

  • Who will read this?
  • What do they know about SEO?
  • Who will be making the decisions?
  • What decision do I want them to make?

And here’s one more that’s just as important:

Have I asked what metrics actually matter to them?

A quick conversation can surface priorities that no dashboard will show you.

From there, tailor the format, metrics, and language accordingly.

(This is where many SEO reports go sideways — too much data, not enough direction.)

Here’s a quick breakdown of how to match your audience to your data and format:

Stakeholder What They Care About What to Show Format Tips
CMO / Exec Revenue, ROI, brand authority Conversions, organic-assisted revenue Keep it short, visual, and business-focused
Marketing Team / Managers Channel performance, goal tracking Traffic trends, keyword growth, top pages Include takeaways and next steps
Product Team Feature discovery, UX gaps Search query trends, on-page feedback Highlight qualitative insights and opportunities
Small Business Client Clear wins, reviews, local visibility Local rankings, top queries Use plain language and short summaries

For example, if your primary audience is a CEO or CMO, you probably wouldn’t lead with details about unindexed pages or on-page engagement time.

Likewise, a report for a small business owner with zero SEO background shouldn’t be packed with complex metrics or jargon.

They need simple wins, clear summaries, and next steps they can act on.

Pro tip: When your SEO report serves multiple audiences, prioritize what matters most to decision-makers — like ROI, growth, and performance. Then, layer in tailored insights for other teams (product, content, dev, etc.) in separate sections or an appendix.


How to Report to Non-SEO Audiences

Working with clients who don’t speak SEO?

You can help them level up their knowledge by translating industry terms into easy-to-understand language.

Add simple explanations to your reports and introduce new concepts one at a time.

Refine Your SEO Report

Here are three ways you can do this in your SEO reports:

1. Include key takeaways to clarify complex points.

Backlinko – SEO Report Template – SERP Visibility

2. Add links to educational resources on SEO concepts.

Backlinko – SEO Report Template – Technical SEO

3. Add short videos with explanations of the client’s data or performance.

Backlinko – SEO Report Template – Content

Step 2: Decide Which Metrics Matter Most

Start with the key SEO metrics every report needs, no matter the audience.

Metric Why It Matters
Conversions Connects SEO to real business results. Key for proving SEO ROI.
Organic traffic + engagement (including click-through rates and average position) Shows how well your pages attract and keep search visitors — great for spotting what’s working.
Organic impressions Highlights search visibility and signals growth or dips in core topics
Keyword trends (rankings, top non-branded keywords) Shows what’s gaining traction and where to focus next. Helps spot cannibalization or decay.
Backlink profile health Keeps tabs on link trust and growth. Important for authority.
Technical health Identifies site issues that hurt SEO. Vital for maintaining crawlability and indexability.
SERP features Tracks special placements that boost visibility (e.g., featured snippets, video results, or shopping carousels)
LLM visibility Shows brand mentions and citations in AI tools like ChatGPT, Gemini, and Perplexity — key for influence in AI-driven discovery.

You can find the majority of your must-have metrics in SEO tools like Google Search Console (GSC) or Semrush.

Add-On SEO Report Metrics

Once you’ve covered the essentials, you can layer in additional metrics depending on your team’s strategy and goals.

 
If you’re prioritizing: Include metrics like:
User engagement Scroll depth, bounce rates, dwell time, and GA4 engagement metrics
Topical authority How well your content ranks for key themes
E-E-A-T signals Mentions, expert authorship, branded searches, trust indicators (e.g., social shares)
Content library ranking efficiency What % of your pages rank in the top 10 to guide pruning or reinvestment.

Further reading: Curious about some of these add-on metrics? Check out our guides on bounce rate and dwell time.


Step 3: Turn Raw Data Into Actionable Insights

Raw data doesn’t drive decisions — clear stories do.

Knowing how to create an SEO report means turning numbers into narratives.

It needs to clearly tell a story around these questions.

  • Is our SEO strategy working?
  • What changed?
  • Why did it change?
  • What should we do next?

One of the best ways to tell the story is through time-based comparisons.

Show how SEO performance has changed month-over-month (MoM), quarter-over-quarter (QoQ), or year-over-year (YoY).

Highlighting changes over time makes it easier for stakeholders to spot trends. And understand why they matter.

Backlinko – SEO Report Template – Conversions

For most SEO teams, the challenge isn’t collecting data. It’s translating it into context stakeholders care about.

Raw numbers might make sense if you’re inside the tools every day.

Organic Research – Backlinko – Overview

But executives and cross-functional teams need more than charts. They need meaning.

The best reports go beyond what changed. They explain why —and connect the dots to business impact.

Like this:

Metric Increase Might Mean Decrease Might Mean
Organic traffic + engagement (CTR, avg. position) Higher rankings or better-optimized content Rankings drop or poor user experience (UX)
Organic impressions More visibility in search Lost rankings or SERP features
Keyword trends New or improved keyword rankings Declining rankings or outdated content
SERP features tracking Gaining authority in SERPs Dropped from features or lost relevance
Conversions SEO traffic is converting better Traffic mismatches or UX issues
Backlink profile health More quality links or mentions Lost links or declining authority

Translate percentages and numbers to what actually happened:

  • What new pages were published?
  • Did your development team ship technical fixes?
  • How many backlinks were earned?
  • Are algorithm changes or seasonal searches a factor?

Most importantly, link the SEO impact to business terms.

For example, let’s say your top product page jumped from position No. 9 to No. 3.

In the same month, inbound demo requests doubled.

That’s not just a ranking improvement. It’s a signal that higher visibility on the right terms is driving qualified traffic.

In this case, the takeaway isn’t just “rankings are up” — it’s that SEO is contributing directly to revenue growth.

Step 4: Showcase the Results

A great SEO report doesn’t overwhelm your reader — it guides them.

It frames wins. Flags issues. And makes the next move crystal clear.

Executive Summary

Start with a snapshot that shows where things stand.

The Executive Summary gives a high-level view of key metrics and overall performance trends.

So, stakeholders can get the big picture fast.

Keep it sharp and clear. Spotlight what’s working, what’s driving it, and where to go from here.

Backlinko – SEO Report Template – Executive Summary

Performance Metrics

This section covers your core SEO performance data — like traffic, rankings, keywords, and backlinks.

Backlinko – SEO Report Template – Organic Traffic

Include context and key takeaways.

When showcasing trends, show the progress over time, not just one-off wins.

And use visuals as much as possible.

Charts, graphs, and annotated screenshots really can make your performance insights pop.

Backlinko – SEO Report Template – Backlinks

Next Steps

What needs to be tackled next?

Here’s your chance to include those thoughts for your stakeholders.

Include clear, actionable recommendations, like a fresh SEO audit or doubling down on high-performing content.

Backlinko – SEO Report Template – Next Steps

Appendix

This optional section includes deeper data for teams, stakeholders, and ongoing projects.

It helps keep the main report focused, while still delivering the context others may need.

Backlinko – SEO Report Template – Appendix

Bonus move: Once your report is done, record a short walkthrough to present it. It’s a great way to highlight key takeaways, explain the big picture, and guide stakeholders through anything they might overlook.


Mistakes to Avoid in Your SEO Report

Even with the right data, your SEO report can still fall flat if it’s hard to interpret, misaligned with business goals, or missing a clear takeaway.

Here are some common mistakes to avoid — and how to fix them.

Reporting Data Without Context

Don’t just drop data into your report. Make it meaningful.

Show how it relates to business goals and your site’s overall SEO performance.

For every metric, briefly explain what it means, why it matters, and what action it might prompt your team or your client to take.

Reporting Data Without Context

Surfacing Issues Without Providing Solutions

Reporting on every issue isn’t helpful unless it impacts your site’s SEO performance.

For example, say you note that a group of pages are experiencing index issues.

Include a hypothesis on why this is happening and how you might recommend fixing it.

Surfacing Issues Without Providing Solutions

Listing Every Keyword Ranking

A full list of keyword shifts (especially minor ones) can bury your most important wins.

Instead, spotlight high-impact keywords — non-branded terms driving traffic or tied to revenue pages.

Listing Every Keyword Ranking

Including Every. Single. Page.

Reporting on every page creates noise, not insight.

Focus on the top 10 pages for organic traffic, or spotlight the top page in each key topic cluster.

Including Every Single Page

Ignoring Business Outcomes

Your report might show SEO progress. But, does it show business progress?

Tie your work to signups, revenue, pipeline, brand visibility — whatever matters to your decision-makers.

Ignoring Business Outcomes

Telling, Not Showing

You shared the data. But did you explain the story?

Use visuals, comparisons (e.g., MoM or QoQ), and commentary to walk the reader through what changed, why, and what’s next.

Telling, Not Showing

Show the Impact. Earn the Buy-In.

SEO reporting isn’t just about checking a box.

It’s your opportunity to show impact, earn trust, and steer strategy.

Surface insights that get stakeholders aligned and excited about what’s possible.

Want to make it easier on yourself?

Download Backlinko’s free SEO report template to create reports that stand out and get results.


The post How to Create an SEO Report That Wins Trust (and Budgets) appeared first on Backlinko.

Read more at Read More