Posts

FAQ Schema: A Beginner’s Guide

New technologies like AI have drastically changed search engine architecture. Gaining visibility online requires more advanced tactics than traditional SEO. One of these secret weapons to give your pages more real estate in search results is called FAQ schema.

It’s simple to implement using basic structured data (if you’re new to that, here’s a primer on schema). But here’s the real kicker: Google’s AI Overviews and other AI-driven platforms are now pulling content directly from FAQ schema.

In the past, marketers have implemented FAQ schema to gain visibility in Google features, such as featured snippets and Answer Cards. Other features are more prevalent now, but FAQ schema is still an important part of modern search.

Today, using FAQ to structure your data can help you appear in AI-driven results. If your content is optimized, that gives your content the best shot of being read and cited by LLMs, not just by the regular search engines.

Most site owners still aren’t taking full advantage of this. So if you jump in now, you’re ahead of the curve.

This guide will walk you through setup, placement, and results.

Key Takeaways

  • FAQ schema increases your visibility in Google by making your content more visible to Google features like People Also Ask, as well as the LLMs that power AI search results—even if your ranking doesn’t change.
  • Use schema on FAQ hubs, knowledge bases, and any other priority content. Structuring this data can help answer common questions and reduce friction.
  • Google’s AI Overviews and other LLM-driven features are now pulling answers directly from FAQ schema, making it critical for future visibility.
  • JSON-LD is the recommended format, and you can implement it in under 30 minutes using simple tools or plugins.
  • Schema works best when your questions are specific, helpful, and tied to real customer concerns.

What is FAQ Schema?

FAQ schema is a type of structured data you add to your page’s html code to help search engines understand your frequently asked questions and display them directly in results.

It’s based on Schema.org markup, which Google and other search engines use to parse and categorize content. When implemented correctly, FAQ schema turns your standard list of questions and answers into rich results. 

That added visibility means users can find the info they need faster, making your website stand out from the rest. You might not jump in rankings, but you’ll earn higher visibility just by taking up more space.

Today, that structured content can also be pulled into generative AI responses like Google’s AI Overviews, which are becoming more prominent in search. That gives you another opportunity to show up, even if you’re not ranking #1.

You don’t need to be a developer to use schema, either. Tools and plugins can handle the heavy lifting, and you can gain a solid understanding of how schema works behind the scenes just by reading this breakdown of structured data.

How the SERP Page Has Evolved for FAQs

Before I dive into FAQ schema in more detail, I want to discuss Google’s ever-changing search results.

Not only does Google change its algorithm regularly, but it also often tests new design elements.

For example, if you search for “food near me”, you see a list of local restaurants along with their ratings.

A search for food near me in Google.

When you search for a person, Google may display a picture of that person along with a brief overview.

Google's knowledge panel for Elon Musk.

Over the years, Google has refined its search results to provide you with the best experience.

For example, if you search for “2+2,” Google shows you “4,” so you don’t have to click through and visit a webpage.

Google's result for 2+2.

However, FAQ schema markup may be flying under the radar, by comparison.

Here’s what I mean: if you search “digital marketing,” you see a bank of questions in the People Also Ask section:

People also ask answers for digital marketing.

This snippet holds some of the most coveted real estate on Google’s SERPs. It’s the third thing you see below sponsored results and images for our “digital marketing” search. 

Getting included in a Google feature like this requires structured data. That’s why FAQ schema is such a powerful optimization.

To take things further, mastering markup and data structuring can also position your pages to appear in Google’s AI Overviews. The large language models (LLMs) that power your favorite AI assistant need a way to process the information on the internet. They rely on schema and data structure to understand what they’re reading. Here’s an example:

AI overview results from Google using FAQ schema.

Source: https://searchengineland.com/schema-ai-overviews-structured-data-visibility-462353

So, where should you begin with FAQ schema and data structuring? Keep reading while I talk you through it.

Picking The Right FAQ Schema Markup: QA vs. FAQ Schema

Before you introduce schema to your site, you have a markup decision to make. There are different types of markup, but one of the most popular is FAQ schema. 

This kind of FAQ schema markup tells search engines your website is a Frequently Asked Questions (FAQ) page. If you have a FAQ page on your website, using the FAQ schema can help you improve your ranking in the SERPs

As an example of what FAQs can do, in some cases, you can get a collapsible menu under your SERP results that reveals the answer when a user clicks on it:

FAQ results populating a Google result.

Source: https://www.stylefactoryproductions.com/blog/how-to-add-faq-schema-to-a-website

If you use Google’s voice search, structured data can help you rank here. And, with Google’s current layout, you actually get double the payoff. The AI overview will pull from your structured data, and you’ll also appear as a source tile, directly to the right of it: 

AI overviews pulling results from structured data.

In contrast, you use a Q&A schema where users contribute different types of answers and vote for the best one. This provides rich result cards under your SERP, showing all the answers with the top answer highlighted.

After Google’s implementation of its FAQ schema rich results, website owners could have two URLs showing in search. Typically, they look like this:

FAQ results showing in search.

Now you understand the purposes of these different schemas, let’s move on to Google’s guidelines on using FAQ schema. 

Google’s FAQ Schema Markup Guidelines

As detailed below, Google has a comprehensive list of FAQ schema guidelines:

  • Use FAQPage only if your page contains a list of questions and answers. Use QAPage instead if you have a single question, and users can submit alternative answers. Here are some examples:

Valid use cases:

  • The health site created an FAQ page without any option for users to answer alternative questions.
  • A government agency support page that lists FAQs without a way to submit alternative answers.

Invalid use cases:

  • Forum pages reserved for posting a single answer to a particular question.
  • A product support page where users can submit answers to a single question.
  • A product page to which users can submit multiple questions and answers on a single page.
  • Using FAQPage for advertising purposes.
  • The entire question text should be included in each question, and the entire answer text should be included in each answer. The entire question text and answer text may be displayed.
  • Content that includes obscene, profane, sexually explicit, graphically violent, promotion of dangerous or illegal activities, or hateful or harassing language may not appear as a rich result.
  • All FAQ content must be visible to the user on the source page.

As set out below, Google also has extensive guidelines for Q&A schema:

  • Only use the QAPage markup if your page has information in a question-and-answer format, which is one question followed by its answers.
  • Users must be able to submit answers to the question. Don’t use QAPage markup for content that has only one answer for a given question with no way for users to add alternative answers; instead, use FAQPage. Here are some examples:

Valid use cases:

  • Forum pages that allow users to submit answers to individual questions.
  • Product support pages that enable users to submit answers to singular questions. 

Invalid use cases:

  • FAQ pages written by the site itself that don’t let users provide alternative answers.
  • Product pages allowing users to give multiple questions/answers on an individual page. 
  • How-to guides, blog posts, and essays that answer a specific question.
  • You must not add QAPagemarkup to an entire site or forum if some of the content isn’t eligible, or apply QAPage markup to FAQ pages with numerous questions on a single page.
  • Don’t use QAPagemarkup in your advertising. 
  • Each question must include the full text of each question and answer.
  • Only use Answermarkup for answers to the questions. Not for comments on the questions or answers.
  • If your question and content include prohibited content such as hateful language, sexually explicit content, or promote dangerous or illegal activities, Google may not display it as a rich result.

If your content meets these guidelines, the next step is to implement the schema on your website and decide which type to use.

How Do I Implement QA and FAQ Schema?

You can implement schema either through JSON-LD or Microdata, but first, let me explain some more about them. 

JSON-LD is a schema definition language; it describes the structure and meaning of JSON data. JSON-LD is easy to use, lightweight, and extensible, allowing you to define your own custom schemas or utilize existing schemas from other sources.

In contrast, microdata uses a subset of the JSON format to add extra information to HTML tags. The role of this information is to identify the type of data and how to handle it. For example, you can use microdata to mark up a person’s name and email address:

I recommend choosing one style and sticking to it throughout your webpage; for consistency, I’d suggest not using both types on the same page. Let’s walk through a quick process on how to create and test each type of schema on your site. 

Create Your Schema

If you’re unsure which one is best to use, Google recommends JSON-LD, and Google has been in the process of adding support for markup-powered features. You can implement JSON-LD in the header of your content, and it’s quick to add.

JSON-LD

If you’re wondering what this looks like in practice, here are some examples:

JSON FAQ schema.

For ease of implementation, you can create your own schema by using the Technical SEO FAQ schema markup tool. It gave me the following result:

Results from the Technical SEO FAQ schema markup tools.

The Technical SEO tool is easy to use. Just select the type of page you want to create, add in your questions and answers, and watch the schema appear!

Microdata

Now on to microdata.

Creating microdata code, like the example below, may appear complicated, but it doesn’t have to be. You can use one of the many free tools to create your own code, like I did here:

<div class=”schema-faq-code” itemscope=”” itemtype=”https://schema.org/FAQPage”>

  <div itemscope=”” itemprop=”mainEntity” itemtype=”https://schema.org/Question” class=”faq-question”>

    <h3 itemprop=”name” class=”faq-q”>What is digital marketing?</h3>

    <div itemscope=”” itemprop=”acceptedAnswer” itemtype=”https://schema.org/Answer”>

       <p itemprop=”text” class=”faq-a”>Digital marketing is the process of creating, managing, and executing a marketing plan that uses digital technologies to reach and engage customers. Digital marketing includes email marketing, search engine optimization (SEO), social media marketing, and display advertising.</p>

    </div>

  </div>

  <div itemscope=”” itemprop=”mainEntity” itemtype=”https://schema.org/Question” class=”faq-question”>

    <h3 itemprop=”name” class=”faq-q”></h3>

    <div itemscope=”” itemprop=”acceptedAnswer” itemtype=”https://schema.org/Answer”>

       <p itemprop=”text” class=”faq-a”></p>

    </div>

  </div>

</div>

When implementing schema on your website, feel free to use the templates above and modify them with your own text, or keep it simple by using the tools I linked to.

Consider questions that prompt your reader to take the next step. That could be clarifying a product feature, explaining your pricing model, addressing objections, or even tackling basic industry terms. If users are asking about it in a search—or in your support inbox—it’s probably a good fit. You don’t need a lot of questions either. Three to five well-structured FAQs can be enough to add value and get picked up by search engines.

Testing Your New Schema

Once you’ve finished, you can use Google’s Structured Data Testing Tool to test your rich results or structured data. The tool tests schema markup and rich results, and gives you feedback on any errors or issues with your code. Google’s Rich Result Tester also gives you an idea of what your structured data looks like in the results.

Google's rich results tester.

Getting Results With FAQ Schema

Log in to Google Search Console and enter the URL of any page you’ve modified in the top search bar.

The Google Search Console Interface.

After that, you want Google to crawl the page so it can index the results. The only thing you need to do is click “request indexing”.

Google crawling a page to index results.

After your URL is reindexed, it’s more likely to show up in relevant search results. 

The key to making this work is to do this with pages and terms that already rank on page 1. That’s where I’ve seen the biggest improvement.

Where to Use FAQ Schema

FAQ schema isn’t just for blog posts. You can use it across dedicated FAQ pages, knowledge bases, and any pages that give users helpful answers. 

Think of FAQ schema as a way to move users closer to a decision. If a potential customer might hesitate, an FAQ can help them keep going. When those answers show up in search, you’re making it even easier for them to find and trust you.

Wherever you decide to use it, be sure to add FAQs that handle objections, explain your process, or outline what’s included. The goal is to clearly address any concerns your customers may have. This might mean breaking down what makes your product or offering unique or helping customers choose between different options in your industry.

Does FAQ Schema Help Me Rank For People Also Ask and Featured Snippets?

Here’s a question: Does the FAQ schema help with ‘People Also Ask’ and Featured Snippets?

Yes. Properly structuring your data using FAQ schema markup can significantly increase your chances of appearing in People Also Ask or AI-driven searches. Structuring your data shows Google that your FAQs are providing direct answers to users questions, creating a much better chance of increasing your visibility.

Maximizing your efforts here may require some research. Dig into what customers are asking routinely on your own pages, as well as competitors and industry leaders. From there, you can frame those user queries as FAQs on your pages. 

With the right questions in hand, your job now becomes answering them as directly as possible. Write a quick, direct answer that takes no more than two to three sentences. Also, don’t “bury the lead.” Make sure you include the important information as close to the beginning of your answer as possible.

Does FAQ Schema Help Me Rank For Voice Search?

Short answer: absolutely!

For a start, FAQ schema can help Alexa users find you. According to recent stats, there are about 77.6 million Alexa users in the U.S. alone, and you want these people to discover your site!

It’s not just Amazon, though. 

Apple and Google are also using voice search, and there’s a good reason why: in recent years, voice search use is up among online users. Recent data shows there are over 100 million U.S. consumers using smart speakers.

Additionally, voice search enhances accessibility and enables mobile users to find you when they’re on the go, providing two more reasons to consider using FAQ schema markup.

Questions from voice search get most of their answers from featured snippets, and adding structured data on your website increases the chances of getting you into these high-visibility snippets.

I also suggest checking out these tips on voice search SEO for more strategies for ranking for voice search.

Does FAQ Schema Help Me Rank In LLMs?

Yes, and it’s becoming a bigger deal by the day.

As generative AI continues to shape search, large language models (LLMs) like Google’s Gemini and Bing Copilot are pulling more answers directly from structured content. That includes FAQ schema.

If your content is clearly marked up and answers a question well, it has a higher chance of being pulled into AI Overviews and other rich AI snippets, even if your page isn’t ranking #1 organically.

This is especially true for concise, factual Q&A content. LLMs look for clarity, context, and credibility. Well-written FAQ schema checks all three boxes and gives search engines a clean structure to work with.

While there’s no guaranteed way to rank in AI-generated results, schema gives your content a technical advantage. It tells the model: “Here’s a clear, trustworthy answer.”

And with less real estate available in AI-driven SERPs, every edge counts.

If future visibility is your goal, FAQ schema should be part of your strategy. It’s one of the simplest ways to increase your chances of being surfaced by generative AI.

FAQs

What is FAQ schema?

FAQ schema is a type of structured data that helps search engines understand and display your frequently asked questions in the search results. It can turn your standard FAQs into rich results, giving your listing more space and improving click-through rates.

How do you create FAQ schema?

You can create FAQ schema manually using JSON-LD code or use a tool or plugin that generates it for you. Many platforms like WordPress have SEO plugins that make this simple—just input your questions and answers, and the markup is handled for you.

How do we implement FAQ schema?

Once you’ve created your FAQ schema, you can add it to the HTML of your page—usually in the header or just before the closing body tag. Be sure to test your code using Google’s Rich Results Test to make sure it’s valid and error-free.

Does FAQ schema still work?

Yes, FAQ schema still works—and it’s more relevant than ever. It not only boosts your visibility in the SERPs but also increases your chances of being included in AI Overviews and other generative search features.

Conclusion

The simple hack of adding FAQ schema potentially increases the visibility of your brand and helps improve the authority of your website. It’s a simple solution that can take a single day to implement across your main question, product, or FAQ page.

I’ve used it heavily in the past, and as long as I pick keywords that I already rank on page 1 for, I get great results.

Although FAQ schema markup looks complicated, there are plenty of free tools to help you create it, and taking this extra step may give you an SEO advantage that other sites may lack.

Read more at Read More

B2B Marketing Strategies: A Complete Guide

B2B marketing often gets treated like a second-class citizen compared to B2C. But here’s the truth: business-to-business marketing is growing fast and generating real results across industries.

Eighty percent of B2B buyers expect a B2C-like experience when interacting with brands. That means the old-school, relationship-only playbook won’t cut it anymore. You need a digital-first strategy that attracts high-quality leads, builds trust at scale, and drives measurable revenue.

In this guide, we’ll walk through proven B2B marketing strategies that actually work in 2026 and how to build your own roadmap from scratch.

Key Takeaways

  • B2B buyers are research-driven, digital-first, and selective.
  • Content marketing, SEO, and email are foundational for long-term growth.
  • LinkedIn and Google Ads are ideal for paid B2B campaigns.
  • You need a strategy built on your ideal customer profile, clear goals, and constant testing.
  • Trends like AI-generated content, video, and ABM are shaping the future of B2B digital marketing.

What is B2B Marketing?

B2B marketing stands for business-to-business marketing. Instead of selling directly to consumers (like B2C), you’re selling to other businesses.

That means longer sales cycles, more stakeholders, and a bigger focus on ROI. B2B decisions are driven by logic, not emotion. Buyers want to solve a pain point, improve operations, or generate a clear return.

In B2C, you might sell running shoes to a single customer. In B2B, you could be selling supply chain software to a procurement team of 12. That’s a very different game.

But even though you’re selling to companies, it’s still humans making the call. So your B2B strategy still needs to connect on a personal level.

How B2B Marketing Works Today

The modern B2B buyer looks a lot like a B2C consumer:

  • They start online.
  • They do extensive research.
  • They talk to peers.
  • They want to be educated before they talk to sales.

According to Gartner, 83% of a typical B2B purchasing decision happens before a buyer speaks with a sales rep. That means your marketing needs to do the heavy lifting.

The journey isn’t linear either. One stakeholder might download an e-book. Another might follow your brand on LinkedIn. A third might attend your webinar two months later. You need to stay visible and valuable at every stage.

Digital-first, multi-touch, always-on marketing wins in B2B today. It’s about building trust long before the sales team gets involved.

Core B2B Marketing Strategies That Work

There isn’t one silver bullet for B2B growth, but there are a handful of tried-and-true strategies that consistently deliver results. From attracting leads to nurturing them into customers, each of these plays a key role in your overall marketing mix.

Content Marketing

Content marketing is at the heart of every successful B2B strategy. It’s how you build authority, answer buyer questions, and stay visible throughout long sales cycles. Whether it’s blog posts, whitepapers, or customer success stories, great content gives prospects a reason to trust you before they buy.

Create a content calendar that includes top-of-funnel topics (like how-to posts or industry trends), mid-funnel pieces (case studies and solution guides), and bottom-funnel assets (ROI calculators, product comparisons). Use SEO research to guide your topics, and always write with your ICP’s pain points in mind. Update old content regularly to stay relevant, and use internal linking to guide users deeper into your funnel.

A graphic explaining the marketing funnel and its stages.

Blogs, whitepapers, guides, and case studies all play a role in educating and nurturing your audience. For example, security software provider Entrust does an annual report on fraud, relevant to their audience of enterprise, finance, and government professionals.

An Identity Fraud report from Entrust.

Long-form SEO-driven content builds authority and captures top-of-funnel traffic. Tie your strategy to the funnel. For example, TOFU is best suited for blogs, MOFU for case studies, and BOFU landing pages.

SEO

Search is where most B2B buyers begin. If you’re not showing up for high-intent keywords, you’re missing out on warm leads who are actively looking for a solution like yours. That’s why SEO is a non-negotiable for any serious B2B strategy.

Start by identifying search terms your audience uses throughout their buying journey through tools like Ubersuggest. Prioritize informational and commercial keywords, not just branded terms. Sometimes a low MSV may be okay if it’s relevant to your core audience, like the example below:

A keyword overview for enterprise cloud storage solutions.

Optimize your site structure, title tags, meta descriptions and content. Build backlinks through guest posts and digital PR. Use schema markup to help search engines understand your pages. B2B SEO takes time, but it compounds, make it part of your long game.

Email Marketing

Email marketing continues to be the highest-performing B2B channel when it’s done right. It’s personal, direct, and measurable. But today’s buyers won’t tolerate one-size-fits-all blasts. You need segmentation, automation, and value in every send.

Use gated content and lead magnets to build your list, then segment it based on industry, buyer stage, or behavior. Set up automated drip campaigns that educate and nurture. Include useful resources, not just sales CTAs. Monitor open and click rates, and A/B test everything from subject lines to CTA placement. Good email marketing feels like a helpful nudge, not a pushy pitch.

A marketing email from Webflow.

Source

Segment your lists by persona, behavior, and funnel stage. Use lead magnets like checklists or templates to grow your list. Automate nurture flows, and track opens, clicks, and replies.

Paid Ads

Organic takes time. Paid gives you speed and scale, especially when targeting high-value buyers. The key is precision. B2B paid ads work best when you combine targeting capabilities with smart messaging.

A B2B ad on Linkedin.

LinkedIn ads let you reach decision-makers by job title, industry, and company size. Google Search ads help you show up when someone searches for your product or service. Retarget website visitors with display or video ads to stay top of mind. Use UTM tracking to measure effectiveness, and continuously refine your copy and creatives. Paid ads work best when they amplify a strong organic strategy.

Webinars and Events

Webinars and virtual events are lead generation machines when done well. They give you the chance to educate prospects, show off your expertise, and interact with potential buyers in real time.

Pick topics that align with pain points your audience is actively researching. Bring in subject matter experts, use polls to engage viewers, and offer the replay as a gated asset post-event. Promote your webinar via email, social, and paid channels, especially after the initial release where it will show the most impact:

A chart showing B2B webinar funnel breakdown over time.

Events are also a content goldmine—turn recordings into short video clips, blog recaps, and nurture emails to extend their value.

They let you demonstrate expertise, answer objections, and collect leads. Keep topics specific. Invite prospects already in your pipeline. Repurpose the content as video clips, blog posts, or gated downloads.

B2B Vs B2C Marketing: How Do They Compare?

The biggest difference between B2B and B2C marketing comes down to the buyer’s mindset and how they make decisions. 

A chart comparing priorities of B2B and B2C content marketers.

Here’s a breakdown of how each approach typically differs:

B2B Marketing

  • Driven by ROI, efficiency, and logical outcomes
  • Longer sales cycles with multiple stakeholders
  • Higher-value deals and more complex products or services
  • Content is educational, technical, and data-backed
  • Messaging targets decision-makers and buying committees

B2C Marketing

  • Driven by emotion, desire, and personal benefit
  • Shorter sales cycles with individual decision-makers
  • Lower price points and more impulse-driven purchases
  • Content is entertaining, persuasive, and brand-oriented
  • Messaging targets individuals based on lifestyle or interests

These differences also extend to the type of content that performs well for each segment based on these needs.

A comparison of content that drives the most revenue for B2B versus B2C.

How To Build a B2B Marketing Strategy From Scratch

You don’t need a huge team or budget to build a powerful B2B strategy. What you do need is clarity: on who you’re targeting, what you want to achieve, and how you’ll measure success. These are the building blocks every marketing plan should be built on.

Know Your Ideal Customer (ICP)

Everything starts with knowing who you’re selling to. Your ideal customer profile (ICP) should be specific and rooted in data—not assumptions. Outline key characteristics like industry, company size, annual revenue, and tech stack. Then go deeper: what roles make the buying decisions? What keeps them up at night? What objections do they raise in the sales process?

An example customer persona.

Source

Use interviews, win/loss analysis, and CRM insights to map these out. A strong ICP informs your messaging, targeting, offers, and even product positioning. Without it, your marketing will feel generic—and miss the mark.

Who do you want to reach? What are their roles, pain points, objections, and decision criteria? Use interviews, surveys, and CRM data to build accurate personas.

Set Goals and KPIs

A marketing plan without measurable goals is just guesswork. Define success using metrics that align with business outcomes. Think beyond vanity metrics like impressions or traffic. Focus on KPIs such as MQLs, SQLs, CAC, CLV, and pipeline velocity.

Set benchmarks based on past performance or industry standards. Make sure sales and marketing agree on definitions and expectations. Use dashboards and regular reporting to track progress. When your team knows what “good” looks like, they’re more likely to hit it.

Track MQLs (marketing qualified leads), SQLs (sales qualified leads), CAC (customer acquisition cost), and CLV (customer lifetime value). Tie your KPIs to revenue.

Choose Your Channels

Don’t spread yourself thin trying to be everywhere. Choose marketing channels based on where your ICP actually spends time and how they make decisions.

LinkedIn is a powerhouse for targeting professionals. Email is ideal for nurturing. SEO brings long-term compounding returns. Paid ads provide immediate visibility. Webinars and events build authority. Select a mix of 2–4 core channels and go deep before you go wide.

Document how each channel maps to your funnel. Assign ownership and set clear goals for each.

Use a blend of organic and paid. For example: content + SEO + LinkedIn Ads.

Create a Content Plan

A content plan connects your ideas to outcomes. Start by mapping topics to each stage of the funnel: awareness, consideration, and decision. Awareness content (like blog posts) attracts traffic. Consideration content (like case studies or webinars) builds trust. Decision content (like pricing pages) removes friction.

Balance evergreen content that compounds over time with campaign-specific pieces tied to launches or seasonal priorities. Repurpose content across formats, turn webinars into blog posts, or blogs into LinkedIn posts. Make distribution part of the plan, not an afterthought.

Test and Optimize

No B2B strategy is perfect out of the gate. The best teams test constantly. Start with A/B tests on subject lines, CTAs, landing pages, and ad copy. Measure what actually moves the needle, not just what looks good.

Review performance weekly or monthly, depending on volume. Use heatmaps, CRM data, and attribution tools to identify where leads drop off. Small improvements add up fast, especially in long sales cycles. Optimization is where great marketing gets better.

A/B test CTAs, landing pages, ad creatives, subject lines. Run monthly reviews and adapt based on performance.

B2B Marketing Trends To Watch

Staying ahead in B2B marketing means paying attention to what’s gaining traction across digital channels. 

  • AI Content Creation: Tools like ChatGPT, Jasper, and Writer.com are speeding up workflows and lowering content costs. That said, AI is best used for drafts, outlines, or ideation. Final outputs should still go through human editing to preserve quality, tone, and brand voice.
  • Video for Trust: Short-form video continues to dominate attention spans. Think beyond YouTube. Platforms like LinkedIn and TikTok now prioritize native video. B2B brands are using testimonial videos, product explainers, and founder messages to build credibility fast.
  • Account-Based Marketing (ABM): ABM is moving from enterprise-only to mid-market and even SMBs. With more tools available, it’s easier than ever to target specific accounts with personalized content, ads, and outreach. Align sales and marketing to increase close rates and shorten cycles.
  • First-Party Data Focus: With the decline of third-party cookies, companies are investing more in building their own data. Expect more gated content, newsletter offers, and community-building plays to capture emails and preferences directly from users.
  • Sales and Marketing Alignment: Marketing can no longer just focus on lead gen. It’s also about sales enablement, creating assets that help close deals. Look for tighter integration between CRM systems, shared KPIs, and ongoing collaboration between both teams.
  • Conversational Marketing: Chatbots and live chat are becoming standard on B2B websites. Instant answers and qualifications can speed up pipeline velocity. Use tools like Drift or Intercom to build conversational flows that feel personal, not robotic.

FAQs

What is B2B marketing?

B2B marketing stands for business-to-business marketing,strategies used to sell products or services to other businesses. B2B marketers use a mix of digital channels, from content, SEO, social media, email, PPC, and webinars to gain authority and interest from customers. 

How do you do B2B marketing?

Build a strategy based on your ideal customer, set measurable goals, pick the right channels, and consistently test and improve.

How does content marketing help B2B?

Content builds trust and educates potential buyers before they talk to sales. It drives organic traffic and supports every stage of the funnel.

Conclusion

If you’re serious about growing in B2B, you need a digital strategy that reflects how modern buyers behave. They expect value at every interaction. They need proof that your solution works.

Focus on building trust through content, SEO, email, and targeted campaigns. Measure what matters. Optimize relentlessly.

And if you need help building a scalable, high-converting B2B strategy, NP Digital is here for you.

Read more at Read More

How to Build an AI-Ready SEO Team: A Complete Guide

Modern SEO teams aren’t just optimizing for rankings in traditional search anymore.

They’re also optimizing for visibility in AI-powered search and answer engines.

And that shift is showing up in job listings.

I recently came across this position:

Position – Job listings

This isn’t an outlier.

Dozens of companies are now posting similar roles, and the shift runs deeper than new job titles.

I reviewed 100+ general SEO job postings.

96% mentioned AI somewhere in the description.

AI mentioned in job description

AI is creating entirely new positions, but it’s also changing what existing roles require.

Why?

Because AI search works differently from traditional Google ranking.

It extracts passages, synthesizes information, and presents instant answers from multiple sources.

This shift opens up new visibility opportunities beyond ranking in traditional search engines.

SEO teams that expand their skills now can ensure their brands are visible in AI search.

In this guide, you’ll learn:

  • Why traditional SEO skills are no longer enough to cover what AI search requires
  • Which AI-era skills your SEO team needs
  • How to evolve your existing team (without adding unnecessary new roles)

Want a faster way to apply what you’re about to learn?

Download the AI SEO Team Building Assistant.

Upload it to your preferred AI platform (like ChatGPT or Gemini). Type “START” and follow the conversation.

Once complete, you’ll get a custom one-page plan, a checklist, and more, showing exactly how to evolve your SEO team for AI-first search.


The Skills Gap Between Traditional and AI SEO

The current SEO skill set still matters.

Keyword analysis. Technical optimization. Link building. None of that goes away.

But AI search adds a new layer your team needs to master.

Here’s what I mean:

Traditional SEO gets your pages ranking in top search positions.

Traditional Search Visibility

AI SEO gets your brand visible in AI-generated answers — through brand mentions, citations, or both.

AI Search Visibility

You’re expanding what SEO covers. Not replacing it.

Let me break down what’s changed and what it means for your team.

What’s Changed

Search behavior itself has evolved a lot over recent years.

A growing number of people don’t just “Google” anymore. They discover, compare, and decide across multiple platforms. (And this has been the case since long before ChatGPT came along.)

Someone might start on TikTok, check Reddit reviews, search on Google, and ask ChatGPT for a summary before taking action. And they might revisit these platforms at various stages of the journey.

That journey looks less like a straight line and more like a network.

How People Search in 2025

Here are five other changes reshaping how search works today:

  • Whole-web signals: AI pulls from your website and everywhere else your brand appears online. Your entire digital footprint influences your AI visibility.
  • Entity recognition: AI understands your brand as a concept it can connect to products, industries, and related topics, not just keywords to match (learn more in our guide to entity SEO)
  • Passage-level retrieval: AI extracts specific sections from your content to use in its answers, not entire pages. This means it needs to be clear what each section of your content is about.
  • Conversational search behavior: AI search queries tend to be longer and more specific. People describe problems in detail rather than typing short keywords, which means the AI often cites highly specific content rather than generic guides.
  • Zero-click reality: Users can now get complete answers without visiting websites. Traffic from search is no longer guaranteed, even with strong visibility.

What This Means for Your Team

These changes don’t require you to rebuild your team from scratch.

But they do require expanding what your team focuses on:

  • Your content team still writes. But now they also need to structure content so AI can easily understand it and extract sections for its answers.
  • Your technical SEO team still optimizes site architecture. But priorities shift toward AI crawlability, performance, and schema implementation.
  • Your strategist still tracks performance. But now they also need to measure citations and brand mentions across AI platforms.

Most of these skills build on what your team already knows. Again, they’re extensions, not replacements.

4-12 months is a typical timeline to get your team comfortable with AI SEO fundamentals.

You’ll need some combination of internal training, external guidance, and selective hiring — depending on your current gaps. I’ll talk more about this later.

First, let’s break down the specific skills your AI SEO team needs.

Essential AI SEO Skills Your Team Needs

Not everyone needs to be an AI SEO expert in all areas.

One person (typically a lead or strategist) needs strategic understanding. They understand how AI search works and can adapt when platforms change.

The rest of your team needs execution capability. They can follow guidelines and apply best practices.

It’s helpful if they show interest in understanding AI SEO, but it’s not required.

Here are the key skills that bridge traditional SEO and AI search.

Understanding AI Retrieval

AI platforms find and reference content differently from Google’s traditional ranking systems.

Some platforms, like Perplexity, search the web in real-time.

Others, like ChatGPT, can search the web or pull from their training data.

And AI Overviews use Google’s existing index and Gemini’s training data.

To optimize for and appear in these places, your team needs to understand how these systems select what to cite and mention.

When someone asks a question, these platforms look for content that directly answers the query. They prioritize sources that are clearly structured and contextually relevant.

How AI Search Works

Note: AI systems also use a process called query fan-out. This involves expanding one user prompt into multiple related sub-queries behind the scenes.

That means your content can surface even if it doesn’t match the original question exactly. If it covers a related angle or entity that the AI connects to the topic, it can be cited or mentioned.

Learn more about this in Semrush’s guide to query fan-out optimization.


Who Can Own It?

Your SEO lead or strategist typically owns this skill.

They already understand search intent and ranking logic — the same foundations that AI retrieval builds on.

In smaller teams, a content strategist can also take this on with a shallow learning curve.

Typically, they’ll spend 2-3 hours monthly testing how your brand appears across AI platforms. Document patterns in what gets cited. And adjust content strategy based on what’s working.

Writing for AI Extraction

AI search tools don’t respond to user queries with entire articles. Instead, the AI pulls specific passages that answer those queries.

If a passage requires a lot of surrounding context to make sense, AI may be less likely to understand its relevance and therefore be less likely to use it.

This means each section of your content needs to still make sense even when taken out of the context of the rest of the article.

Each section should answer a specific question on its own, without relying on references to other parts of the article.

This is generally just good writing practice. If you find yourself making too many unique points in one section, it’s probably best to split it into subsections.

But clarity here is also key.

For example, avoid: “As we mentioned earlier, this approach works well…”

Instead, write: “Structuring content into self-contained passages helps AI extract and cite your information more effectively.”

Here’s another example of effective writing for AI extraction:

Reviews

The second version makes sense whether someone reads your full article or sees just that paragraph in an AI response.

This doesn’t mean every sentence needs a complete context. It means key passages should stand alone.

Who Can Own It?

Your content or editorial team can handle this.

SEO provides the framework and guidelines. Writers implement it in their daily work.

For example, editorial reviews the article structure before publishing, ensuring each section has a clear, standalone takeaway.

Sometimes that means breaking a 500-word section into three shorter subsections with specific headers.

By the way: As a content marketer myself, I don’t think this shift is dramatic.

Most great content teams already write clearly and structure information logically. This just prioritizes ensuring key passages work independently.


Building AI-Readable Structure

AI needs clear signals to understand your site’s structure and how content relates to other pages on your site.

Things like schema markup, internal linking, and clear site hierarchy provide those signals.

For example, schema markup makes your data more structured by defining what your content represents.

This can make it easier for AI systems to interpret and cite your content accurately.

While the full impact is still unclear, structured data makes your content easier to parse, which is helpful for search engines anyway. And since Gemini can lean on Google’s search infrastructure, it’s not all that unreasonable to expect that schema could at least indirectly affect your visibility in places like AI Overviews and AI Mode, now or in the future.

Markup Types

Similarly, internal linking shows how topics connect.

Topic Clusters

And a clear site hierarchy indicates which pages are most important.

Systematic Content Hierarchy

Think of it as creating a map.

Instead of making AI infer relationships, you’re explicitly defining them.

Beyond your site: Entity databases

Once you have the basics down, consider registering your brand and products in databases like Wikipedia, Wikidata, or Crunchbase.

These knowledge bases help AI systems understand entity relationships and how your brand fits into broader industry contexts.

This bridges on-site structure (like schema markup) with off-site presence. You’re helping AI systems recognize your brand across the web, not just on your site.

You don’t need this starting out. But it’s worth exploring once your core AI SEO structure is in place.


Who Can Own It?

Your technical SEO can take ownership of this skill.

They already handle the fundamentals like implementing schema markup, managing site architecture, and optimizing internal linking structures.

The approach doesn’t change much. They’re just applying the same technical skills with AI systems in mind.

Tracking AI Performance

Traditional SEO metrics (like rankings, organic traffic, and click-through rates) still matter.

But they don’t say anything about your brand’s AI search visibility.

You need different metrics now, including:

  • Platform breakdown: Where you’re showing up (ChatGPT, Perplexity, Google AI Overviews, etc.)
  • Citation frequency: How often your content gets cited as a source in AI responses
  • Mention rate: How often your brand appears in AI-generated answers or recommendations
  • Mention sentiment: Whether those mentions are positive, neutral, or negative

These numbers indicate whether your AI SEO strategy is working.

Semrush’s AI Visibility Toolkit can help you track these key AI search metrics.

AI Visibility – Overview – Nike

Without specialized tools, you’ll need to manually search key queries across platforms and track when your brand appears.

Who Can Own It?

Your SEO analyst or whoever handles performance reporting can own this.

They’re already tracking traditional metrics. AI performance metrics become an addition to that dashboard.

If using AI visibility tools, they’ll monitor your visibility score and citation trends monthly.

Without specialized tools, they’ll need to manually search key queries across platforms, document when and how your brand appears, and track changes over time.

Optimizing Off-Site Signals

AI tools go beyond just looking at your website and pull from everywhere your brand is mentioned online. Including:

  • G2 reviews comparing tools
  • Reddit threads discussing your product
  • Forum conversations about your industry
  • News articles mentioning your company

AI Searches Multiple Sources

If those mentions are sparse or outdated, AI has less information to pull from when someone searches for your brand specifically or asks about your product category.

This is where AI search extends beyond your domain.

AI Search Strategy

Who Can Own It?

No single person can own this entirely.

PR, community management, and customer success each control different pieces of the puzzle.

Someone from SEO can take the coordination role, ensuring these teams understand how their work affects AI visibility.

In practice, this often means your SEO lead or director works cross-functionally to align off-site efforts with AI discoverability goals.

For example, they work with customer success to encourage reviews on platforms like G2 or Trustpilot.

They also monitor where your brand gets mentioned across forums, social platforms, and community discussions.

Platform-Specific Optimization

Different AI platforms retrieve and display information in their own ways.

For example:

  • Perplexity searches the web in real-time and shows numbered citations
  • ChatGPT can search the web or pull from its training data
  • Google’s AI Overviews draw from Google’s search index and Gemini’s training data

What gets you cited on one platform won’t automatically work on another because each platform follows patterns in what it mentions and cites.

For instance, I searched “which is the best camera phone of 2025” across three platforms.

ChatGPT cited multiple YouTube videos, a Reddit thread, Tom’s Guide, Yahoo, and Tech Advisor.

ChatGPT – Cited multiple YouTube videos

Google’s AI Mode cited one YouTube video along with a bunch of other websites — no Tom’s Guide, Yahoo, or Tech Advisor.

Google AI Mode – Best camera phone – Citations

Claude cited Quora and Android Authority twice. No Reddit threads, YouTube, or Tom’s Guide.

Claude – Best camera phone

Same query, completely different sources and mentions.

Your team needs to understand these differences when optimizing for AI visibility.

You don’t need separate strategies for each platform. But knowing how different platforms prioritize sources helps you structure your entire approach, from content to technical implementation to off-site presence.

Who Can Own It?

Your SEO lead or strategist can typically own this.

They can track how your brand appears across platforms and identify what’s working where.

They’ll spot gaps in coverage on LLMs that matter to the brand. For example, strong presence in ChatGPT but weak in Perplexity.

Then they work with content, technical, and other teams to adjust the overall strategy.

Query Intent Mapping

People search differently in AI platforms than they do in Google.

Traditional Google: “best CRM software”

ChatGPT: “I need a CRM for a 50-person sales team, budget around $10K annually, must integrate with Salesforce”

The queries are longer. More conversational. More specific.

I checked my own most recent 100 prompts to ChatGPT. They averaged 13 words each.

Compare that to traditional Google searches, which typically run 3-4 words.

Conversational AI Queries

Understanding these prompt patterns helps you create content that answers the actual questions people ask AI.

You need to think beyond traditional keywords.

What detailed questions are the people in your audience asking? What context are they providing? What outcome do they want?

Who Can Own It?

Whoever leads keyword research or content planning can take this on, usually your SEO strategist or content planner.

This builds directly on existing keyword research skills.

You’re expanding from “what keywords do people use?” to “what problems are people trying to solve?”

(Which you should have been doing all along, but now with a stronger focus.)

This person will analyze how people search in AI platforms and document the longer, conversational queries they use.

Then they’ll build content briefs that address those specific questions and scenarios.

The Build, Buy, or Borrow Decision: Getting AI SEO Skills on Your Team

You know which skills your team needs.

Now comes the practical question: how do you actually get them?

You have three options:

  • Build internally
  • Hire new talent
  • Bring in outside expertise

Here’s a snapshot of the pros and cons of all three:

Build Buy Borrow

Most teams end up doing some combination of all three. The key is knowing which approach works best for specific skills.

Let’s look at each one in detail.

1. When to Build (Develop Internally)

Upskilling your current team is almost always the smartest first move.

They already know your brand, your workflows, and your audience. That context shortens the learning curve dramatically.

Focus on developing skills that evolve naturally from what your team already does.

For example:

  • Train writers to structure content for AI extraction
  • Help your SEO lead understand AI retrieval patterns and how citations work
  • Encourage your analyst to track AI visibility metrics alongside rankings

These are logical extensions of existing expertise. Not entirely new disciplines.

Now, training doesn’t have to mean building a full internal curriculum.

Start small. For example:

  • Run short internal workshops to explain how AI search retrieves and cites content
  • Review recent AI-generated answers for your top keywords and note which competitors get mentioned
  • Compare their cited passages to yours, and update one or two articles using those patterns

To make internal training effective, use this quick checklist:

Internal Training Checklist

Upskilling may not be the fastest route to output. It can take a few months before you see real traction.

But it is the most sustainable.

Once your team starts applying AI-first thinking, you’ll see compounding returns with every new SEO campaign.

Best For Startups and mid-sized teams that already have strong SEO foundations but a limited budget for new hires.
Watch Out For Don’t overload your team with theoretical “AI SEO” training.

Focus primarily on skills that directly connect to visibility outcomes, like structure, clarity, and retrievability.

Also watch for skill concentration. If one person (like your SEO lead) ends up owning 3+ new AI skills, that’s a bottleneck. Consider hiring or borrowing expertise to spread the load.

2. When to Buy (Hire New Talent)

When you need expertise faster than you can build it internally, it’s time to hire.

Bringing in new talent makes sense when the skill is both specialized and strategic.

Something that gives your brand a long-term edge, not just a short-term fix.

For example:

  • Hiring a data or visibility analyst who understands how to measure citations and brand mentions across AI platforms
  • Bringing in a technical SEO who can model entities and implement structured data at scale
  • Adding an AI content strategist who can guide how your content aligns with AI retrieval patterns

These hires extend the capabilities of your existing SEO team. They don’t replace it.

The key to finding the right people?

Clarity before you post the job. Decide what outcome you’re hiring for.

Do you need faster technical execution, deeper analytics, or dedicated AI visibility leadership?

Before you start recruiting, here’s a quick checklist to work through:

Hiring Preparation Checklist

With clear hiring criteria, you’ll know which expertise to prioritize and what title makes sense for your organization.

Best For Mid-sized and enterprise teams that have budget flexibility and want to move faster than internal training allows.
Watch Out For Don’t over-index on shiny new “AI SEO” titles. Few people have that exact label yet.

Instead, look for specialists in areas like data, structured content, and retrieval systems. These are people who can bridge SEO and AI.

3. When to Borrow (Outsource or Consult)

Not every skill is worth building or hiring for.

Some are highly specialized. Others you only need for a short period.

That’s where borrowing expertise makes sense — through consultants, freelancers, or agencies.

Outsourcing works best when you need to move fast on projects that require niche expertise.

For example:

  • Hiring a consultant to set up AI visibility tracking before your analyst takes over
  • Partnering with a content firm to scale passage optimization across hundreds of pages
  • Bringing in a Reddit marketing expert to boost your brand’s presence in relevant subreddits

This approach gives you access to deep expertise without expanding headcount.

You can bring in specialists to handle complex projects, fill capability gaps, or run pilot programs that would slow your internal team down.

Sometimes that means a one-off engagement.

Other times, it’s a recurring partnership that supports your strategy long-term.

The goal isn’t to offload responsibility. It’s to fill gaps your team can’t cover yet and to get critical work done without slowing down larger projects.

When evaluating potential partners, here’s a quick checklist to follow:

Partner Vetting Checklist

Best For Teams that need quick access to specialized expertise or extra hands for complex, time-bound projects.
Watch Out For Don’t treat outsourcing as a default fix.

If a skill becomes core to your strategy, consider bringing it in-house. But for niche or technical projects, keeping trusted external support can be more practical.

Choose partners who understand your brand voice. AI-first SEO still needs human context.

The Hybrid Reality

In practice, it’s rare that a team is fully built, bought, or borrowed.

You’ll probably use all three, often at the same time.

How much you lean on each one depends on factors like:

  • Your current team’s strengths and bandwidth
  • Budget flexibility for hiring or contracting
  • The urgency of upcoming SEO goals
  • How quickly AI search is evolving in your industry
  • Leadership’s appetite for experimentation

In my experience, many teams land somewhere near a 70-20-10 split. Which is roughly 70% built internally, 20% borrowed through outside experts, and 10% bought as new hires.

The exact ratio matters less than how deliberately you manage it.

Here’s how to keep that balance right:

  • Prioritize by impact: Build skills that sustain long-term visibility. Borrow when you need speed or experimentation. Buy only when a role becomes essential to your strategy.
  • Keep ownership internal: Even if outside partners execute the work, ensure someone on your team owns the outcome and applies the learnings.
  • Plan for rotation: As new AI SEO trends emerge, your mix will likely shift. What starts as a borrowed skill may become core within six months.
  • Audit regularly: Review your mix every quarter to see which skills rely too heavily on outside help. If a borrowed skill becomes recurring, start building it internally.

Follow this quick team review checklist to keep stock of your built, bought, and borrowed setup.

Quarterly Team Review Checklist

The key is flexibility and adaptability.

As priorities shift, don’t hesitate to rebalance how your team works.

That might mean promoting someone internally to take ownership of AI visibility, bringing in a freelancer to handle off-site optimization, or hiring a new analyst to deepen your data capability.

Adjust your structure based on what delivers the most impact, not what’s written on the org chart.

Your AI SEO Adoption Roadmap

You don’t need a massive reorg to evolve your SEO team for AI search.

You need a plan that helps your team build capability, test what works, and scale what proves effective.

This roadmap gives you that plan.

It breaks down:

  • What to focus on in each phase
  • How to build momentum
  • What progress should look like along the way

AI Seo Adoption Roadmap

By the end, your team will know how to apply AI SEO principles consistently.

Note: This timeline is a starting point, not a rule.

Startups with smaller teams might compress this into 6 months. Enterprises coordinating across departments might need 15-18 months.

The timeline matters less than starting now and making steady progress.


Phase 1: Foundation

Start by taking stock of where your team stands.

Before diving into new tactics, align everyone around what AI SEO means for your brand and how your current approach fits into it.

This stage sets direction and gives your team the confidence to move with purpose.

Here’s what to focus on in the first three months:

  1. Assess current capabilities: Review your team’s strengths across content, technical, and analytical areas. Identify which AI-era skills exist internally and which ones you’ll need to hire for or outsource.
  2. Establish your visibility baseline: Search your most important topics in tools like ChatGPT, Perplexity, and Google AI Overviews. Track if (and how) your brand shows up.
  3. Pick 2-3 priorities to act on: Choose the areas with the clearest opportunity to improve. That might mean tightening content clarity, mapping entities, or aligning off-site mentions.
  4. Run a small pilot: Select a few representative pages and update them based on what you’ve learned. Then recheck whether those updates help your brand appear more often in AI answers.
  5. Document key learnings: Capture what worked and what didn’t in a short internal memo. This becomes the foundation for next quarter’s priorities.

Goal: Build clarity, alignment, and a shared understanding of how AI search changes what your team prioritizes.

By the end of this phase, your team should understand what makes content discoverable in AI search, have a documented baseline to track progress, and have at least one small win that proves the approach works.


Phase 2: Acceleration

Once you’ve built your baseline, it’s time to turn insights into action.

The second phase focuses on building capability and momentum. This involves scaling what worked in your pilot, closing skill gaps, and introducing systems that help your team move faster together.

Here’s what to focus on over the next few months:

  • Strengthen capability: Run short training sessions to deepen AI SEO understanding across functions. If a skill gap exists, bring in a freelancer, consultant, or new hire to fill it quickly.
  • Encourage cross-functional collaboration: Bring content, SEO, analytics, product, and brand together under one shared visibility goal. Clarify ownership so responsibilities don’t overlap.
  • Expand your pilot: Apply what worked from Phase 1 to more pages or campaigns
  • Build repeatable workflows: Turn early learnings into working systems. Standardize how technical, analytical, and content tasks are executed for AI-driven discovery. Each function should know what “AI-ready” means in its area.
  • Use shared dashboards: Track AI visibility metrics in one place and review them as a team so everyone sees how their work contributes to results
  • Run monthly reviews: Check how well your team is adapting to new systems and responsibilities. Identify where people need support, additional training, or outsourced help.

Goal: Build capability, consistency, and accountability across your team’s AI SEO initiatives.

By the end of this phase, your team should operate with clear workflows and defined ownership across technical, analytical, and content areas.

You should also have unified dashboards that let all stakeholders track progress and collaborate without duplicated work.


Phase 3: Scale

This final phase turns AI-first thinking into how your team operates by default.

The goal now is to make the new skills, workflows, and decision habits permanent. This way, your AI SEO capability grows without needing constant resets.

Here’s what to focus on in the next six months:

  • Integrate what works: Expand the proven approaches from earlier pilots across your full SEO and content programs. Keep the frameworks that consistently improve visibility; drop the ones that don’t.
  • Solidify roles and ownership: Define who leads AI-related strategy, measurement, and experimentation. Clarify responsibilities so the team stays agile even as you scale.
  • Strengthen internal training: Turn what your team learned into short onboarding sessions, playbooks, or process docs. This keeps new hires aligned and prevents knowledge loss.
  • Plan for selective specialization: As your AI SEO programs mature, assign ownership where consistent work is required. That could mean promoting a team member to lead AI visibility reporting, assigning an SEO specialist to oversee off-site signals, or partnering long-term with a proven external expert.
  • Create leadership visibility: Share quarterly reports on AI-driven results and learnings with senior stakeholders. This keeps support (and budgets) growing with your progress.

Goal: Make AI-first execution routine and scalable across your team.

By the end of this phase, your team should operate with defined roles and responsibilities. You should have internal systems for training, reporting, and process consistency.

Leadership should have visibility into AI performance outcomes so the team treats AI SEO as an integrated function, not an experiment.


Measuring AI SEO Team Success

You can measure your AI SEO team’s success by tracking how often your brand appears in AI-powered answers.

Here are important AI SEO metrics to track:

  • Citation frequency: How often AI platforms cite your content as a source
  • Brand mention rate: How often your brand appears in AI responses
  • Platform coverage: Which AI platforms reference you (ChatGPT, Perplexity, Google AI Overviews, etc.)
  • Sentiment: Whether those mentions align with your brand positioning

Semrush’s AI Visibility Toolkit makes tracking these metrics simple.

It shows your AI Visibility Score and how many times your brand is mentioned across different AI platforms.

AI Visibility Overview – Backlinko

It also shows which prompts your brand appears for, revealing which topics your team’s content strategy is successfully targeting.

Prompt Research Report

In your Brand Performance report, you can compare your brand’s visibility against multiple competitors.

The report includes insights like your Share of Voice (percentage of mentions compared to competitors) and sentiment analysis. This tells you whether AI platforms present your brand positively or negatively.

Brand Performance – Backlinko – Sentiments – Share of Voice

For larger organizations, Semrush offers Enterprise AIO, with team collaboration features and advanced analytics.

Semrush AIO – Backlinko – AIO Overview

Specifically, your AI Visibility Score is a good overall indicator of your AI SEO team’s performance.

If it has improved over 3-12 months, it means your team is executing well. The skills are translating into real visibility.

If results aren’t showing after two quarters, revisit your priorities. You might be focusing on the wrong skills first or need to adjust your build/buy/borrow mix.

Pro tip: When you start building your team’s AI SEO skills, benchmark your brand’s AI Visibility Score alongside five competitors.

After 3-12 months, compare growth rates, not just final scores.

Your score might increase from 30 to 40 (+10 points). But if competitors jumped from 40 to 60 (+20 points), not only are they more visible — they’re also outpacing you.

Track relative growth to understand your true competitive position.


Get a Custom AI SEO Team Plan in 20-30 Minutes

AI SEO is built on traditional SEO. But there are more layers to it.

Your SEO team needs updated systems and upgraded skills so your brand gets mentioned (and your website cited) in AI search results.

We created the free AI SEO Team Building Assistant to turn everything you just read into a custom action plan for your team.

Download the file, upload it into your AI platform of choice (Claude, ChatGPT, Gemini), and follow the conversation.

This is an interactive session that adapts to your specific team, budget, and constraints. It’s not just a cookie-cutter report after a basic prompt.

It takes around 20 minutes to work through (but you should take your time with it). At the end, you’ll walk away with a complete implementation plan.

Here’s an example of the output, starting with the one-page plan:

ChatGPT – One-Page Plan

You’ll also get a “Skills Ownership Map” showing which team member owns which skill. And which skills to build, borrow, or buy.

ChatGPT – Skills Ownership Map

Plus a Phased Roadmap, KPI Tracking Framework, Leadership Brief, and 30-day checklist.

ChatGPT – 30-day Checklist

Everything is tailored to the specific inputs you provide in the interactive conversation.

Here are some tips for getting the most out of this assistant:

  • Block 30 uninterrupted minutes so you can really engage with the conversation
  • Have your current team structure in mind
  • Be specific in your answers (vague input = generic output)
  • Be honest about constraints (like budget, time, and capabilities)

Download the AI SEO Team Building Assistant and start building your AI-ready team.

The post How to Build an AI-Ready SEO Team: A Complete Guide appeared first on Backlinko.

Read more at Read More

Word count and SEO: how long should an article or page be?

Word count is not a ranking factor in itself, but it still plays a significant role in SEO. A minimum number of words helps search engines understand your topic, helps users understand your message, and supports content quality and relevance. The right length for your content depends on search intent, topic depth, competition, and purpose. In this guide, you will learn why word count matters, when length helps or hurts, and how to decide the right length for every page you publish.

Key takeaways

  • Aim for over 300 words for posts and 200 words for product descriptions to enhance SEO and user experience.
  • Word count helps Google understand context and relevance, though it is not a direct ranking factor.
  • Longer content provides opportunities for the inclusion of keyphrases, synonyms, and internal links, thus supporting SEO.
  • Prioritize quality and clarity over simply hitting a word count; irrelevant filler can damage user experience.
  • Always align your content length with user intent and ensure it adds real value to readers.

What does word count mean for SEO?

Word count refers to the total number of words on a page, including headings, body text, and lists. In SEO, word count is often used as a rough indicator of the amount of information a page contains about a topic. It is not a quality signal by itself, but it strongly influences how much context, explanation, and clarity a page can provide.

Search engines aim to understand what a page is about and whether it satisfies the user’s search intent. A page with sufficient text provides both readers and search engines with the signals they need to interpret meaning, relevance, and usefulness. When word count reflects real depth and not just filler, it supports SEO. If it turns into padding, it works against you. That’s not all, though; in fact, longer articles contribute to SEO in several ways.

Longer content will naturally contain your keyphrase more often. This also gives you more opportunities to use synonyms and related keyphrases, too. Additionally, longer content enables you to utilize more headings, links, and images. These elements help support your keyphrase and enhance how well your page aligns with user intent.

Longer text can also help you rank long-tail variants of your keyphrase. That’s because you have more opportunities to address various topics in a lengthy text. What’s more, if you do some clever internal linking, you’ll drive more organic traffic to your site.

Why very short content often struggles

Pages with extremely low word counts often fail to perform well in search results. This is usually not because they are short, but because they lack sufficient context, depth, and usefulness. Very short pages often leave important questions unanswered. They also provide little supporting explanation and struggle to show expertise and build trust.

From a user perspective, thin content rarely feels complete. From a search engine perspective, it provides fewer clues about relevance and topic coverage. This combination makes it harder for very short pages to compete in most informational and commercial search results. Thin content also weakens your overall site quality signals, which can affect more than just one URL.

Minimum word count guidelines

Minimum word counts exist to help prevent thin content, not to guarantee rankings. As general thresholds:

  • Regular posts and pages typically require a minimum of 300 words
  • Product descriptions typically require a minimum of 200 words
  • Cornerstone content typically requires a minimum of 900 words

These numbers act as a quality floor. You can go above them when a topic requires more explanation, and you can sometimes go below them when the intent is extremely narrow. What matters is whether the page truly fulfills its purpose.

What does Yoast SEO check when it comes to text length?

Yoast SEO checks the length of your content as part of the SEO analysis. You can find this check in the SEO tab of the Yoast SEO meta box or in the Yoast SEO sidebar while you are editing a page. It simply calculates how many words you have added and evaluates whether that amount is likely to be sufficient to support your SEO goals. The same check is also available in the Yoast SEO for Shopify app.

Every page on your site needs to contain a certain number of words to be helpful for your site visitors and for Google. The minimum length of your text depends on the type of page. Taxonomy pages, or collections if you use Shopify, usually require less content than blog posts, while cornerstone content is often your most important content and therefore needs to contain a significant number of words.

How the Yoast SEO text length check works

This length check exists to help you avoid publishing pages that are too thin to be useful. A page with too few words often lacks context, misses important details, and struggles to demonstrate relevance or expertise. By flagging very short pages, Yoast SEO helps you improve the overall quality of your content.

an example of a green traffic light for the text length check in yoast seo
The text length check in Yoast SEO

It is essential to note that this check serves as a guideline only and does not guarantee rankings. Adding more words alone will not make a page rank. The goal is to ensure that your page contains sufficient, meaningful content to explain the topic properly, align with user intent, and enhance overall content quality.

In the table below, you can see how Yoast SEO assesses the different types of pages on your site. If a page contains fewer than the advised minimum number of words, you will see a red traffic light in the Yoast SEO analysis. When you meet or exceed the minimum word count, you will receive a green traffic light.

Word count assessment by page type

Page type Minimum advised word count
Post or page More than 300 words
Cornerstone post or page More than 900 words
Taxonomy description More than 30 words
Product description More than 200 words
Cornerstone product description More than 400 words
Product short description Between 20 and 50 words

Content depth vs content length

One of the most common SEO mistakes is confusing length with depth. Content length is the number of words you use. Content depth refers to the thoroughness with which you cover the subject.

Depth means that your content answers the main question clearly and addresses relevant subtopics. It also anticipates follow-up questions and provides enough context for users to understand what they are reading. A page can achieve strong depth with a few hundred words for simple topics, while complex subjects may require far more.

Search engines are increasingly evaluating whether a page demonstrates genuine understanding rather than superficial keyword usage. That understanding comes from depth, not from word count alone. This is also where concepts like E-E-A-T become important.

How user intent determines ideal length

User intent is the foundation of every word count decision. Once you understand why someone is searching, determining the appropriate length becomes much easier.

Informational searches usually need more explanation, context, and structure. Navigational searches often need only a few words to guide users to the right place. Transactional searches prioritize clarity, trust, and persuasion over lengthy educational content.

When length matches intent, users feel understood. If it does not, they struggle to find what they need. They can also feel overwhelmed by unnecessary information. Our guide on analyzing search intent explains how to align your content with what users actually want.

Cornerstone content and long-form pages

Cornerstone content represents the most important, comprehensive pages on your site. These articles define your expertise around core themes and often serve as hubs for related content through internal linking.

Because of their role, cornerstone articles are naturally longer and more detailed. They typically cover a broad topic comprehensively, address multiple subtopics, and provide a clear structure for both readers and search engines. While 900 words may be a starting point, many strong cornerstone pages grow far beyond that. This happens when the subject matter demands more detail.

When building cornerstone content, ensure that you also mark it correctly in your site structure and internal linking strategy. Our guide on how to create cornerstone content walks you through this step-by-step.

How to decide the right length for your page

Instead of starting with a word target, start with a set of questions. What is the main intent behind this page? What does the user need to know to feel satisfied? What do the top-ranking results already explain? What additional value can you realistically add?

Outlining your content before writing makes this process easier. It also helps you stay focused while you write. When each section has a clear purpose, the final word count becomes the natural result of good coverage rather than an arbitrary goal.

Word count for product pages

Product pages require a careful balance between information and usability. Insufficient content can erode trust and hinder visibility in search results. Too much content can distract users from taking action.

A strong product page clearly explains what the product is, what it does, who it is for, and why it is worth buying. For many products, a few hundred words of clear copy is enough. More complex or high-consideration products often require more detailed explanations. This helps remove uncertainty and build confidence.

Here, clarity matters far more than hitting any specific word target. Good product pages also benefit from solid internal linking and structured data, which are covered in our guide to site structure for SEO.

Word count for blog posts

Blog posts vary widely in length because they serve a range of purposes. Some posts aim to provide a concise answer to a specific question. Others aim to explore a topic in depth and become long-term reference material.

Shorter blog posts can perform well when they are tightly focused and match a simple query. Longer blog posts often perform well for broader or more competitive topics because they allow you to explore nuances, include examples, and cover related questions that users frequently ask.

A long blog post should never feel long. When structure and readability are handled well, even detailed articles remain easy to read. If you want to improve how readable your articles are, see our article on how to improve your readability score.

Word count for landing pages

Landing pages exist to convert, not to provide in-depth education. Their success depends on whether they clearly communicate value, build trust, and guide users toward a single, actionable outcome.

Some landing pages convert best with only a few hundred words. Others need significantly more space to overcome objections and establish credibility. The right length is determined by how much explanation your audience needs before committing.

Testing real user behavior through analytics and A/B testing is the only reliable way to determine the optimal length for landing pages.

How competition affects word count

Search results show what Google already considers competitive for a query. If the top-ranking pages are detailed and comprehensive, users likely expect that level of depth. If the top results are short and direct, that usually signals simpler intent.

Before deciding on your own content length, take time to study the pages that already rank. Look at their structure, coverage, and clarity. Your goal is not to match their word count, but to match or exceed their usefulness.

This process is closely connected to keyword research and SERP analysis. If you need a refresher, our guide on keyword research covers this topic in detail.

Why readability matters more than raw length

Length only helps when people can actually read and understand the content. Long pages fail when they are filled with dense paragraphs, unclear structure, or overly complex language.

Strong readability stems from using short, clear sentences and maintaining a logical flow between paragraphs. It also depends on well-placed headings and simple vocabulary. Good structure makes even long content feel approachable and encourages users to keep reading.

Readability also supports accessibility and user experience. Both of these indirectly influence SEO performance. That is why readability is a core part of how Yoast SEO evaluates content quality.

Internal linking and topical coverage

Word count influences how much topical ground you can cover and how naturally you can include internal links. Internal links help search engines understand your site’s structure and enable users to discover related content.

Longer, in-depth pages naturally create more opportunities for internal links that are meaningful. This is because they touch on more aspects of a topic. Short pages often limit those opportunities. Strong internal linking enhances topical authority and improves the performance of cornerstone content.

If you want to improve your internal linking strategy, you can start with our guide to internal linking for SEO.

Common mistakes with word count

One common mistake is writing only to hit a number. This often leads to repetition and filler that reduce clarity and trust. Another mistake is publishing large amounts of thin content at scale. This can weaken the overall quality signal of a site.

Ignoring user intent is equally damaging. A very long article for a simple query can frustrate users just as much as a very short article for a complex topic. Finally, many sites overlook updating older thin pages as topics evolve and user expectations shift.

Regular content audits help prevent this problem and keep your site aligned with what users and search engines expect.

Conclusion on word count and SEO

Word count can influence how your posts and pages perform, but it should never come at the expense of quality. Writing more words only helps when those words improve clarity, structure, and usefulness. If you stretch your text just to reach a number, you risk making your content harder to read and less helpful for your visitors.

Focus on writing readable, well-structured content that genuinely answers the user’s question. Use headings to guide readers, keep paragraphs clear and concise, and make sure every section serves a clear purpose. That is what helps users engage with your content and what search engines aim to reward.

If you want to go deeper into this balance between optimization and persuasion, see our guide on SEO copywriting and writing for sales.

The post Word count and SEO: how long should an article or page be? appeared first on Yoast.

Read more at Read More

Top Tracking Issues We Help Our Clients With

You’re investing in ads and other marketing strategies, but have you ever stopped to think about the data you’re using to inform those investments? For many companies, the biggest blind spot is tracking. Hidden misfires are skewing channel reporting and attribution, ultimately throwing off your marketing decisions.

At NP Digital, we’ve helped hundreds of clients uncover recurring patterns of tracking failure. Today, we’re sharing the most common issues we see and exactly how you can fix them. No fluff. Just real problems, real fixes, and proven next steps.

Key Takeaways

  • Attribution: Attribution bias is mitigated by using a shared taxonomy across data sources and maintaining clean first-party data.
  • GA4: Discrepancies around revenue and event tracking with business systems are solved by integrating GA4 data with those business systems.
  • Consent Management: Consent misconfigurations can lead to legal risk and lost data when CMPs are not mapped correctly to tag categories in the tag manager.
  • Cross-device: Use customer IDs to unify fragmented cross-device journeys. 
  • Campaign Tracking: Custom setups need governance, so be sure to standardize campaign tracking structures, audit tags regularly, and align dashboards across marketing channels.

The Impact of Bad Data Tracking

Poor data tracking can be dangerous because it has the potential to distort every decision downstream. If your tags misfire, if a user doesn’t opt in and your scripts still run, or if your UTM query parameter structure breaks mid-campaign, you won’t know it until the numbers don’t add up. And by then, the damage is done.

We’ve seen firsthand how these silent issues erode marketing performance. The root causes usually fall into a few key categories:

  • Incomplete or incorrect tracking setups
  • Tracking that isn’t validated regularly
  • Misaligned naming conventions or taxonomies

And what happens when those issues go undetected?

  • Data gaps that make campaign comparisons impossible
  • Attribution errors that over-credit paid and undercount organic and vice-versa
  • Privacy violations if tags fire before consent, creating legal risk

Accurate tracking is the foundation of good marketing. And when it’s off, your strategy is too.

The Tracking Issues We See With Clients

Website tracking issues come in all shapes and sizes, but the same trends seem to emerge over the years of our experience working with clients. Across industries and platforms, we’ve found five tracking challenges that consistently disrupt clean data:

  • Broken or biased attribution
  • GA4 discrepancies.
  • Vendors restrict audience splits or don’t provide raw data
  • Algorithms self-optimize in ways that obscure true lift
  • Privacy-driven consent issues
  • Fragmented cross-platform journeys
  • Custom setups without a scalable structure

These issues don’t just mess with reporting, they impact performance and decision-making. In the next few sections, we’ll break down the causes of each issue and the solutions we provide to our clients.

Incrementality Measurement & Attribution Bias

Clients come to us with concerns about the accuracy of their reporting and questions on how they can determine what’s working/not working using their web analytics data. Once we dig into the attribution model, we realize it’s only telling half the story.  

Attribution bias occurs when platforms over-credit or under-credit paid clicks and under or over-count the earlier part of the customer journey. Skewing the data this way creates inflated ROI on paid channels, while undervaluing organic search or even direct traffic.  

It also leads to budget decisions based on faulty data. In either case, decisions made on data that consider attribution in a silo are faulty ones for most brands .Even with incrementality testing, that in theory controls for attribution bias, there can be issues. 

Savings can be attributed to fixing attribution:  

A graph showing ad spend wasted due to poor attribution.

What we recommend:

  • Use a cross-platform testing platform that lets you build holdouts and unify taxonomy across campaigns.
  • Design holdouts that abide to allowed audience splits.
  • Leverage raw ad platform data mapped to a business, meaningful taxonomy, and business-sourced total conversions data to model incrementality. 
  • When analyzing results, consider factors that might skew the measurement (e.g. self-optimizing platforms) and how that might change the decisions you make based on the results before you run the test, not after.      
  • Run ongoing incrementality tests, not one-and-done experiments.
  • Map paid and organic together when evaluating top-of-funnel performance.

Incrementality doesn’t have to be a guessing game, but you need the right framework in place to get real answers.

GA4 Data Reliability & Integration

Since the switch to GA4, we’ve seen a surge in tracking headaches. It’s not that GA4 is broken, it’s that many teams rely on it to reconcile platform data and drive reporting dashboards. But GA4 doesn’t always sync cleanly with everything else.

Here’s what we’ve seen go wrong:

  • GA4 data lags behind real-time performance, which delays optimization
  • Revenue in GA4 doesn’t match backend systems, causing reporting conflicts
  • A/B test data often doesn’t align with GA4 sessions or events
  • Key events are misconfigured or underreported due to GA4’s stricter event model

How we help clients fix this:

  • Integrate GA4 with other platforms via a Customer Data Platform (CDP) to unify user-level data
  • Create source-of-truth dashboards that include backend data, not just GA4
  • Align testing platforms with GA4 event structure to ensure clean comparisons

GA4 can be a powerful part of your analytics stack, but only if it’s connected to everything else.

Consent Management & Privacy Compliance

Marketing teams need to prioritize tracking and consent management because tracking issues can occasionally turn into legal issues. Privacy regulations like GDPR and CPRA are becoming stricter, and many businesses aren’t ready. We’ve seen major data loss and even risk exposure due to simple missteps in consent setup.

Here’s what typically goes wrong:

  • Consent Management Platforms (CMPs) fire too late or not at all
  • Tags run before consent is granted, leading to compliance risks
  • Cookie categories aren’t mapped correctly in GTM, causing incorrect cookies to fire 
  • Cookie deprecation isn’t planned for, so key audiences can disappear because steps haven’t been taken to solve for lost cookie data

These gaps could mean lost data and legal trouble.

How we help:

  • We run audits using tools like ObservePoint to check tag behavior against consent status
  • We configure CMPs (like OneTrust) to block tags until users opt in, mapped by cookie category
  • We support clients with server-side tracking and cookieless solutions to maintain data flow

You can’t afford to guess when it comes to consent. A single misfire can cost you visibility and trust.

Cross-Platform & Funnel Visibility

Even with great tracking on individual platforms, we still see clients struggle with stitching it all together. In our experience, teams often struggle to connect the dots between a user’s first ad exposure and their final conversion, especially across devices, platforms, and channels.

Common problems include:

  • No consistent customer ID across tools
  • Offline or backend actions (like CRM updates or sales calls) not tied to digital campaigns
  • Metrics that mean different things across platforms (e.g., “conversions” in Facebook vs. Google Ads)

The result is fragmented customer journey tracking and incomplete funnel visibility.

Here’s how we address it:

  • Implement first-party data strategies that collect and unify customer IDs
  • Use platforms like Segment or Tealium to connect CRM and analytics data
  • Build funnel dashboards that reflect the full customer path, not just last-click attribution

Without complete visibility, optimization becomes a matter of guesswork. Clean data across platforms turns your funnel from a black box into a roadmap.

Custom Tracking & Tagging Infrastructure

Every client wants data tailored to their business, but too often, custom tracking setups become unmanageable over time. We’ve seen teams inherit messy GA4 configurations, inconsistent UTM naming conventions, and dashboards that pull data from five sources with little to no alignment.

That makes auditing a nightmare and decision-making unreliable.

Common breakdowns we’ve seen:

  • Event tracking is implemented manually, inconsistently, or without clear documentation
  • Tools like Claravine or Funnel.io are underused or misconfigured
  • Data (SEO, paid media, etc.) and backend teams all report on different numbers

How we fix it:

  • Run full tag audits to spot inconsistencies or redundancies
  • Standardize UTM frameworks and naming conventions across channels
  • Set up integrated dashboards that map channel and revenue data in one view

Clients need a more complex measurement solution to accommodate today’s users. The modern customer is more mature and selective. They’re doing more research on who you are as a brand, across channels, before they convert. Teams are doing a great job of implementing multiple channels to bring these customers into the fold, but you need to implement a unified solution to make the most of the data they provide. 

Tracking Issues in 2025 vs 2024

Tracking in 2025 looks very different from where we were just a year ago.

Last year, the biggest issues were setup-related: getting GA4 live, consistently tagging campaigns, and stitching data together across ad platforms. Clients were exploring tools and figuring out where things were breaking.

This year, the challenges have matured. Now it’s about optimizing what’s in place, shifting from basic implementation to smarter, scalable solutions.

What’s changed:

  • Tagging stability has improved, but the pressure is on to prove ROI with less data
  • Consent compliance and cookie deprecation are non-negotiable, not “nice to haves”
  • Incrementality testing and attribution refinement are top priorities
  • Teams are pushing beyond dashboards to revenue-backed insights
  • New platforms (like ArtsAI and OptiMine) are being evaluated with deeper scrutiny

The takeaway: In 2024, it was about getting things up and running. In 2025, it’s about whether your setup can scale, adapt, and stay compliant.

How You Can Start Improving Your Data Tracking Today

If you’re running into tracking issues or even suspect something’s off, don’t wait for a reporting crisis to assess the situation. You’ll save yourself time and headaches by looking into the issue now.

Here’s where we recommend starting:

  1. Run a Full Audit: Use tools like ObservePoint to validate which tags are firing, where, and under what conditions. Focus on consent compliance, event coverage, and load order.
Example of ObservePoint, a tool to help scale and automate scans for tag validation and cookie compliance: 

Source: https://www.observepoint.com/blog/how-to-import-your-onetrust-consent-categories-in-a-snap/

A graphic showing different types of digital marketing audits.

Source: https://lakeone.io/blog/digital-marketing-audit

  1. Standardize UTM and Taxonomy: Create a documented framework across your paid, organic, and internal teams. Inconsistent naming kills cross-platform clarity.
A taxonomy example chart.

Source: https://www.campaigntrackly.com/utm-link-tracking-strategy-in-6-steps/

  1. Reconcile GA4 With Backend Data: Build a dashboard that includes both GA4 and revenue data from your CRM or database. That’s your source of truth. Don’t only rely on platform-reported numbers.
GA4 and back end data.

Source: https://segment.com/product/unify/?ref=nav 

  1. Fix Consent Setup: Audit your consent management platform (CMP) setup and make sure no tags fire before consent. Use active group triggers (like in OneTrust) mapped to tag categories.
A graphic showing how consent setup works.

Source: https://wplegalpages.com/blog/consent-audit-and-logging-best-practices-tools-for-compliance/

  1. Integrate Customer IDs Across Tools: Use platforms like Segment or a customer data platform (CDP) to unify first-party data and connect journeys across devices.
How first-party data works in customer engagement.

Source: https://velaro.com/blog/what-is-first-party-data-a-definition-and-how-to-use-it

  1. Rethink Attribution: Move beyond last click. Explore incrementality testing or multi-touch attribution models that actually reflect how your audience buys.
Multi-touch attribution models.

Source: https://usermaven.com/blog/last-click-attribution

Conclusion

If your tracking setup isn’t solid, your data and every decision built on it is at risk. From attribution errors to consent gaps, we’ve seen how small misfires create major problems. But the good news is that most of these issues are fixable with the right audits and tools in place.

Whether you’re optimizing GA4, cleaning up cross-platform reporting, or getting your consent setup compliant, now’s the time to level up. Better data means better marketing, and it starts with tracking that works.

Need help getting there? Start with our conversion tracking guide or explore how technical SEO impacts your data foundation.

Read more at Read More

How to use headings on your site

Headings structure your content for both readers and search engines. They help users scan a page, understand its content, and quickly locate the information they need. Search engines and AI systems use headings to interpret the topic and structure of your content. By using one clear H1, supported by well-written H2 and H3 headings, you can improve readability, accessibility, and SEO simultaneously.

Key takeaways

  • Headings structure content and boost readability for users and search engines, enhancing SEO simultaneously.
  • Use one clear H1 for the main topic, with H2s for main sections and H3s for sub-sections, maintaining logical hierarchy.
  • Headings improve accessibility for users with assistive technology by providing clear navigation and organization.
  • Avoid common mistakes like skipping heading levels, using vague labels, or keyword stuffing to maintain clarity and trust.
  • With Yoast SEO, optimize heading structure and keyword usage to enhance content quality and search rankings.

Did you get a red or an orange traffic light for subheading distribution in Yoast SEO? Learn how to distribute them better. Or did Yoast SEO give you feedback on how you use your keyphrase in subheadings? Learn how to improve that.

What are headings?

Headings are the titles and sub-titles used to structure your content. In HTML, headings range from H1 to H6. These tags inform browsers, search engines, and assistive technologies about the organization of your content.

On a typical page, the H1 is used for the main topic. H2 headings divide the text into main sections. H3 headings divide those sections further. This hierarchy creates a logical outline of your page, similar to the table of contents of a book.

Without headings, your content becomes difficult to scan. With clear headings, readers can immediately see what your page is about and which sections are relevant to them.

Why are headings important for SEO?

Headings help search engines understand what your content is about and how different topics on the page relate to each other. They provide structure, context, and signals about the importance of different sections.

Your H1 usually tells search engines what the main topic of your page is. Your H2 and H3 headings support that topic by introducing related subtopics. When this structure is clear and logical, it becomes easier for search engines to interpret your content correctly.

Headings also support semantic SEO. Rather than focusing on one keyword, search engines now assess topical relevance and context. Well-written headings naturally contain related terms and concepts that reinforce the overall topic of the page. This approach works best when combined with thorough keyword research and in-depth content. You can read more about this in our guides to keyword research and high-quality content.

Headings also play a role in how content is interpreted by AI driven search systems. Clean structure makes it easier for these systems to extract accurate answers from your pages.

Why are headings important for readers?

Most visitors do not read every word of a page. They scan first. They look at the title, skim the subheadings, and only then decide which parts to read in detail. Headings support this natural reading behavior.

Clear headings improve readability by breaking long texts into manageable sections. They help readers understand what each part of the article is about before they start reading it. This lowers the effort required to engage with your content and keeps people on the page longer.

Readability is a key quality signal. If you want to go deeper into this topic, our readability guide explains how structure, sentence length, and headings work together to create content that is easy to read.

How to use headings correctly

Using headings correctly means following a logical hierarchy and writing them with the reader in mind. Each page should have one clear H1 that describes the main topic. This is usually your page title. Below that, use H2 headings for your main sections. If a section becomes lengthy or complex, use H3 headings to further divide it.

Do not skip heading levels. An H3 should always follow an H2, not jump directly from an H1. This keeps the structure logical for both users and machines.

Your headings should describe what the section is about. Avoid vague labels such as “Introduction” or “More information.” Instead, write headings that clearly explain what the reader will learn in that section.

How many H1 headings should you use?

In most cases, you should use one H1 per page. The H1 defines the main topic of the page and helps both users and search engines understand what the page is about at a glance.

Although modern HTML allows more than one H1, using multiple H1s often creates confusion about the primary focus of the page. For consistency and clarity, one H1 is still the best practice for most websites.

Your H1 should be written naturally and should not be stuffed with keywords. It should read like a real headline written for humans. If you need help with this, Yoast SEO can balance clarity and optimization in headlines and titles.

How to use H2 and H3 headings

H2 headings divide your article into its main sections. Each H2 should cover one important aspect of your topic. When someone scans only your H2 headings, they should still be able to understand the overall structure and purpose of your article.

H3 headings are used within an H2 section to break it down into smaller parts. They are useful when you explain steps, compare options, or cover several closely related points within one larger section.

You should not use H3 headings unless they add clarity. Headings are meant to support the reader, not to decorate the page.

Common mistakes when using headings

A common mistake is using headings only for visual styling. Headings are not just larger or bolder text. They define the structure of your content in the HTML. Choosing a heading level solely based on its appearance can compromise the semantic structure of your page.

Another frequent issue is skipping heading levels, such as jumping directly from H2 to H4. This disrupts the logical structure of the page and creates issues for screen readers and search engines.

Repeating the same heading text in multiple places is also a problem. Each heading should be unique so that users and search engines can clearly distinguish between sections.

Keyword stuffing is another mistake. Headings should sound natural. If they read like a list of search terms, they reduce trust and harm readability. Clear, descriptive language always works better.

Headings and accessibility

Headings are essential for accessibility. Screen readers utilize headings to assist users in navigating a page efficiently. With a proper heading structure, visually impaired users can easily navigate from section to section and understand how the content is organized without needing to listen to the entire page.

A clear and logical heading hierarchy improves usability for everyone, not just for users of assistive technology. It is also strongly aligned with how search engines assess page quality.

If accessibility is part of your broader optimization work, it should be considered alongside internal linking and overall site structure. Don’t forget that, in many cases, what’s good for accessibility is also good for SEO!

Read more: Writing accessible content: 4 checks you can do with Yoast SEO and the block editor »

Headings in WordPress and Yoast SEO

Yoast SEO uses headings as part of both its SEO analysis and its readability analysis. One of the checks it performs is on your subheading distribution, which looks at how evenly your text is divided into sections with headings. If large blocks of text appear without any subheadings, Yoast will flag this and suggest you add subheadings to improve the readability of that part.

Effective subheading distribution means readers regularly encounter clear signposts that help them navigate the page without feeling overwhelmed by long, uninterrupted paragraphs. See the video below to find out more about the subheading distribution check and the keyphrase in subheadings check in Yoast SEO:

How to get a green traffic light for your subheading distribution

What do you do if you get an orange or red traffic light in the Yoast SEO plugin for your subheading distribution? First of all, and this is quite obvious, don’t forget to use subheadings. You should try to create a subheading for every separate topic in your text. This could be for every paragraph or a couple discussing the same topic. 

We suggest that you include a heading above every long paragraph or group of paragraphs that form a thematic unit. The text following a subheading should be 250-350 words.

An example heading structure

Let’s say that we have a blog post about ballet shoes. We’ve chosen “ballet shoes” as our focus keyword and written an article about why we like ballet shoes. Without headings, there’s a risk that we might end up writing a long, rambling piece that is hard to understand. But if we structure things logically using headings, we make it easier to read and help focus our writing.

Here’s what the structure of that post might look like:

  • H1: Ballet shoes are awesome
    • H2: Why we think ballet shoes are awesome
      • H3: They don’t just come in pink!
      • H3: You can use them for more than just dancing
      • H3: They might be less expensive than you think
    • H2: Where should you buy your ballet shoes?
      • H3: The ten best ballet equipment websites
      • H3: Our favorite local dancing shops

See how we’ve created a logical structure, using H2 tags to plan sections and H3 tags to cover specific topics? We’ve done the same thing in the post you’re reading right now!

This is an excellent example of how your headings should be structured in a medium-length article. You should use fewer (or more general, high-level) headings for a shorter article. If you want to go into more detail, nothing stops you from using H4 tags to create even ‘lower-level’ sections.

Adding headings

Knowing how to structure is all well and good, but how do you add headings? The best way to explain this is in two of the most popular CMSs: WordPress and Shopify!

Note: The instructions below will walk you through how to add in-text subheadings. Don’t forget to add a post title at the top of the page, too! In Yoast SEO Premium, you’ll get a reminder to do so if the ‘Title’ field is empty. In addition, if you use Yoast SEO Premium, you get various other AI features, like Yoast AI Optimize, that help you do the hard work.

How to add a heading in WordPress

If you’re using WordPress, there are a couple of ways to do this:

Via the editor
The easiest way to add headings is through the editor. If you use the block editor, click the + button and select ‘Heading’. Then, you can select which heading (H2, H3, etc.) you want to add.

adding a heading in the block editor using the blocks menu
Selecting a heading type in the block editor of WordPress

If you’re still using the classic editor in WordPress, it’s easy, too. Ensure you’re on the visual tab of the editor and select ‘Heading 2’ or another heading from the dropdown menu.

adding headers in the classic editor using the headings drop down menu
Change the heading type from the dropdown menu in the classic editor

Using HTML
It’s also possible to add headings using HTML. In the classic editor, you will need to make sure you’re on the text tab (or directly in the code) and use heading tags <h1>, <h2>, <h3>, etc., to specify each type of heading. End each heading with a closing tag like </h1>. Like this:

adding headers in html in the classic editor
Be sure to select the Text tab in the classic editor in WordPress

You can switch between the visual editor or edit as HTML in the block editor. Click on the three vertical dots in the block toolbar to do that. Then, select the Edit as HTML option. Like this:

editing html in the block editor
You can also edit a post as HTML in the block editor

How to add a heading in Shopify

Adding headings in Shopify is similar to that in WordPress’s classic editor. If you’re in the content editor, you can select a piece of text and select the appropriate heading from the dropdown in the formatting menu item:

adding a header in shopify's nlog editor using the drop down menu
Select the text and choose a heading in Shopify

If you prefer to work in HTML, you can select the code sign in the upper right corner of the editor and create headings in HTML as described in the instructions for WordPress above.

editing the text in html in shopify using the icon on the top-right hand side
Click the code sign to switch to HTML in the Shopify editor

Using your keyphrase in the subheadings 

Headings allow you to prominently use your focus keyword (or its synonyms) to clarify what the page is about. By adding your focus keyphrase to your subheadings, you stress its importance. Moreover, if you’re trying to rank for keywords, you must write about them. You’ll probably have difficulty ranking if none of your paragraphs address the main topic.

Still, just like keyphrases, it’s important not to overdo it. Add your keyphrase where it makes sense and leave it out where it doesn’t.

Yoast SEO can help you with the keyphrase in headings assessment 

After you insert your keyphrase in Yoast SEO, the keyphrase in subheadings assessment checks whether you’ve used it sufficiently. In Yoast SEO, you’ll get a green traffic light if you use the keywords in 30 to 75% of your subheadings. Please note that we’ll only review your H2 and H3 subheadings. If you have Yoast SEO Premium or if you’re using the Yoast SEO for Shopify app, you can even check your use of synonyms.

green bullet showing a positive outcome for the subheadings assessment
A green traffic light for the keyphrase in subheadings assessment in Yoast SEO

How to add your keyphrase in your subheadings

Whether you add your keyphrase to a subheading depends on the paragraph(s) it’s connected to. Every paragraph in your text should tell the reader something about the topic. In addition, your subheadings are nothing more than a very short outline of what you will say in one or more paragraphs. Therefore, adding your keyphrase to one or more subheadings should always be possible. If you’re still struggling to achieve this, ask yourself a couple of questions about the structure of your article.

  1. Does my text discuss the topic described in the keyphrase? If not, should I pick other keywords?
  2. Do my current subheadings accurately describe what I discuss below?
  3. What paragraphs are most closely connected to the topic and the keyphrase?
  4. What questions do these paragraphs answer concerning the topic and the keyphrase?

Most of the time, you’ll find that answering these questions helps you add the keywords to one or more of your subheadings. If you can’t, you should probably reconsider question number one. If that doesn’t solve your problems, consider educating yourself on copywriting and text structure, to get a clearer view of how a good piece is structured. Your keyphrase should be central to the topic. Therefore, you should be able to add the keywords to several subheadings.

Headings in themes

Most themes will use headings as part of their HTML code, but some don’t follow best practices. Almost all themes will automatically use the name of your article in an H1 tag. This is helpful because you don’t need to repeat the post name inside your content.

Unfortunately, some themes use tags incorrectly, in an illogical order (e.g., an H4, then an H2) or use tags messily in sidebars, headers, and footers. This can cause accessibility problems, as the order of your headings may not make sense. Users, search engines, and assistive technologies typically examine the entire page, not just your content area.

If you have a custom theme, you may be able to resolve this issue by adjusting your HTML code. You may need to contact the developers if you’re using an off-the-shelf theme. Either way, you should verify that your headings are consistent across each template type on your website.

Check your blog’s headings

Using headings well is helpful for your users. It increases the chances of people reading your article, improves accessibility, and might even contribute to SEO. So add them to your copy, but make sure you use them correctly!

The document overview is a handy button located in the upper left corner of the WordPress block editor’s content editing screen. This shows an outline of the page you’re editing. If you’ve structured your content well, it should look like this!

If you’re using Shopify or the Classic Editor in WordPress, you can test your published article via the W3 Validator.

the outline menu in the block editor shows the hierarchy of the headings
Check the heading hierarchy in the WordPress outline feature

Final thoughts

Headings are one of the simplest and most powerful tools you have for improving both readability and SEO. They guide your readers through your content and help search engines understand what each part of your page is about.

Use one clear H1 to define your topic. Use H2s to structure your main ideas. Use H3s where they genuinely improve clarity. Write your headings for people first and let optimization support that goal.

Read more: WordPress SEO: the definitive guide to higher rankings for your WordPress site

The post How to use headings on your site appeared first on Yoast.

Read more at Read More

Web Design and Development San Diego

Introducing weekly and monthly views in Search Console

Today, we are excited to introduce a new feature in the Search Console Performance report: weekly and monthly views.
This new functionality allows you to adjust the time aggregation of any of the performance charts,
helping you smooth out daily changes and focus on the overall trend of traffic to your website.

Read more at Read More

Google launches Data Manager API

GPT-4 or Google Cloud’s API library- What should you choose for SEO task automation

Google is rolling out a new Data Manager API that lets you plug first-party data into Google’s AI-powered ad tools with less friction. The goal: stronger measurement, smarter targeting, and better performance without the hassle of managing multiple systems.

Why we care. The Data Manager API helps you get more value from the data you already have by sending reliable first-party data into Google’s AI. This improves your targeting, measurement, and bidding. It also replaces several separate APIs with one easy connection, cutting down on engineering work and getting insights back into your campaigns faster.

About the Data Manager API. It will replace several separate Google platform APIs with one centralized integration point for advertisers, agencies, and developers. It builds on Google’s existing codeless Data Manager tool, which tens of thousands of advertisers already use to activate their first-party data.

You can use it to:

  • Upload and refresh audience lists.
  • Send offline conversions to improve measurement.
  • Improve bidding performance by giving Google AI richer signals.

Partnership push. To speed adoption, Google is launching with integrations from AdSwerve, Customerlabs, Data Hash, Fifty Five, Hightouch, Jellyfish, Lytics, Tealium, Treasure Data, Zapier, and others.

Available today. The API is available starting today across Google Ads, Google Analytics and Display & Video 360, with more product integrations on the way.

Google’s announcement. Data Manager API helps advertisers improve measurement and get better results from Google AI

Read more at Read More

Mentions, citations, and clicks: Your 2026 content strategy

Mentions, citations, and clicks- Your 2026 content strategy

Generative systems like ChatGPT, Gemini, Claude, and Perplexity are quietly taking over the early parts of discovery – the “what should I know?” stage that once sent millions of people to your website. 

Visibility now isn’t just about who ranks. It’s about who gets referenced inside the models that guide those decisions.

The metrics we’ve lived by – impressions, sessions, CTR – still matter, but they no longer tell the full story. 

Mentions, citations, and structured visibility signals are becoming the new levers of trust and the path to revenue.

This article pulls together data from Siege Media’s two-year content performance study, Grow and Convert’s conversion findings, Seer Interactive’s AI Overview research, and what we’re seeing firsthand inside generative platforms. 

Together, they offer a clearer view of where visibility, engagement, and buying intent are actually moving as AI takes over more of the user journey – and has its eye on even more.

Content type popularity and engagement trends

In a robust study, the folks at Siege Media analyzed two years of performance across various industry blogs, covering more than 7.2 million sessions. It’s an impressive dataset, and kudos to them for sharing it publicly.

A disclaimer worth noting: the data focuses on blog content, so these trends may not map directly to other formats such as videos, documentation, or landing pages.

With that in mind, here’s a run-through of what they surfaced.

TL;DR of the Siege Media study

Pricing and cost content saw the strongest growth over the past two years, while top-of-funnel guides and “how-to” posts declined sharply.

They suggest that pricing pages gained ground at the expense of TOFU content. I interpret this differently. 

Pricing content didn’t simply replace TOFU because the relationship isn’t zero-sum. 

As user patterns evolve, buyers increasingly start with generative research, then move to high-intent queries like pricing or comparisons as they get closer to a decision.

That distinction – correlation vs. causation – matters a lot in understanding what’s really changing.

The data shows major growth in pricing pages, calculators, and comparison content. 

Meanwhile, guides and tutorials – the backbone of legacy SEO – took a sharp hit. 

Keep that drop in mind. We’ll circle back to it later.

Interestingly, every major content category saw an increase in engagement. That makes sense. 

As users complete more of their research inside generative engines, they reach your site later in the journey or for additional details, when they’re already motivated and ready to act.

If you’re a data-driven SEO, this might sound like a green light to focus exclusively on bottom-of-funnel content. 

Why bother with top-of-funnel “traffic” that doesn’t convert? 

Leave that for the suckers chasing GEO visibility metrics for vanity, right?

But of course, this is SEO, so I have to say it …

Did you expect me to say, “It depends?”

Here’s a question instead: when that high-intent user typed the query that surfaced a case study, pricing page, or comparison page, where did they first learn the brand existed?

Dig deeper: AI agents in SEO: What you need to know

Don’t forget the TOFU!

I can’t believe I’m saying this, but you’ll have to keep making TOFU content. 

You might need to make even more of it.

Let’s think about legacy SEO.

If we look back – waaaaay back – to 2023 and a study from Grow and Convert, we see that while there is far more TOFU traffic…

…it converts far worse.

Note: They only looked at one client, so take it with a grain of salt. However, the direction still aligns with other studies and our instincts.

This pattern also shows up across channels like PPC, which is why TOFU keywords are generally cheaper than BOFU.

The conversion rate is higher at the bottom of the funnel.

Now we’re seeing this shift carry over to generative engines, except that generative engines cover the TOFU journey almost entirely. 

Rather than clicking through a series of low-conversion content pieces as they move through the funnel, users stay inside the generative experience through TOFU and often MOFU, then click through or shift to another channel (search or direct) only when it’s time to convert.

For example, when I asked ChatGPT to help me plan a trip to the Outer Banks:

After a dozen back-and-forths planning a trip and deciding what to eat, I wanted to find out where to stay.

That journey took me through many steps and gave me multiple chances to encounter different brands and filtering or refinement options. 

I eventually landed on my BOFU prompt, “Some specific companies would be great.” 

From there, I might click the links or search for the company names on Google.

What matters about this journey – apart from the fact that my final query would be practically useless as insight in something like Search Console – is that throughout the TOFU and MOFU stages, I was seeing citations and encountering brands I would rely on later. 

Once I switched into conversion mode, I wanted help making decisions. That’s where I’m likely to click through to a few companies to find a rental.

So, when we read statistics like Pew’s finding that AI Overviews reduce CTR by upwards of 50%, and then consider what happens when AI Mode hits the browser, it’s easy to worry about where your traffic goes. Add to that ChatGPT’s 700 million weekly active users (and growing):

And according to their research on how users engage with it:

We can see a clear TOFU hit and very little BOFU usage.

So, on top of the ~50% hit you may be taking from AI Overviews, 700+ million people are going to ChatGPT and other generative platforms for their top-of-funnel needs. 

I did exactly that above with my trip planning to the OBX.

Dig deeper: 5 B2B content types AI search engines love

Get the newsletter search marketers rely on.


But wait!

The good news is that while that vacation rental company or blue widget manufacturer might not see me on their site when I’m figuring out what to do – or what a blue widget even is – I’m still going to take the same number of holidays and buy the same number of products I would have without AI Overviews or ChatGPT, Claude, Perplexity, etc.

Unless you’re a publisher or make money off impressions, you’ll still have the same amount of money to be made. 

It just might take fewer website visits to do it.

More about TOFU

Traffic at the bottom of the funnel is holding steady for now (more on that below), but the top of the funnel is being replaced quickly by generative conversations rather than visits. 

The question is whether being included in those conversations affects your CTR further down the funnel.

The folks at Seer Interactive found that organic clicks rose from 0.6% to 1.08% when a site was cited in AI Overviews. 

And while the traffic was far lower, ChatGPT had a conversion rate of 16% compared with Google organic’s 1.8%.

If we look at the conversion rate for organic traffic at the bottom of the funnel – which we saw above – it was 4.78%. 

Users who engage with generative engines clearly get further into their decision-making than users who reach BOFU queries through organic search. 

But why?

While I can’t be certain, I agree with Seer’s conclusion that AI-driven users are pre-sold during the TOFU stage. 

They’ve already encountered your brand and trust the system to interpret their needs. When it’s time to convert, they’re almost ready with their credit card.

Why bottom-funnel stability won’t last much longer

Above, I noted that “traffic at the bottom of the funnel is holding steady for now.”

It’s only fair to warn you that through 2026 and 2027, we’ll likely see this erode. 

The same number of people will still travel and still buy blue widgets. 

They just won’t book or buy them themselves. And at best, attribution will be even worse than it is today.

I spoke at SMX Advanced last spring about the rise of AI agents. 

I won’t get into all the gory details here, but the Cliff Notes are this:

Agents are AI systems with some autonomy that complete tasks humans otherwise would. 

They’re rising quickly – it’s the dominant topic for those of us working in AI – and that growth isn’t slowing anytime soon. You need to be ready.

A few concepts to familiarize yourself with, if you want to understand what’s coming, are:

  • AP2 (Agent Payments Protocol): A standard that allows agents to securely execute payments on your behalf. Think of it as a digital letter of credit that ensures the agent can only buy the specific “blue widget” you approved within the price limit you set. Before you say, “But I’d never send a machine to do a human’s job,” let me tell you, you will. And if you somehow prove me wrong individually out of spite, your customers will.
  • Gemini Computer Use Model API: A model with reasoning and image understanding that can navigate and engage with user interfaces like websites. While many agentic systems access data via APIs, this model (OpenAI has one too, as do others) lets the agent interact with visual interfaces to access information it normally couldn’t – navigating filters, logins, and more if given the power.
  • MCP (Model Context Protocol): An emerging standard acting as a universal USB port for AI apps. It lets agents safely connect to your internal data (like checking your calendar or reading your emails) to make purchasing decisions with full context and to work interactively with other agents. Hat tip to Ahrefs for building an awesome MCP server.

Dig deeper: How Model Context Protocol is shaping the future of AI and search marketing

Why do these protocols matter to a content strategist?

Because once AP2 and Computer Use hit critical mass, the click – that sacred metric we’ve optimized for two decades – changes function. 

It stops being a navigation step for a human exploring a website and becomes a transactional step for a machine executing a task.

If an agent uses Computer Use to navigate your pricing page and AP2 to pay for the subscription, the human user never sees your bottom-of-the-funnel content. 

So in that world, who – or rather, what – are you optimizing for?

This brings us back to the Siege Media data. 

Right now, pricing pages and calculators are winning because humans are using AI to research (TOFU and MOFU) and then manually visiting sites to convert (BOFU). 

But as agents take over execution, that manual visit disappears. The “traffic” to your pricing page may be bots verifying costs, not humans persuaded by your copy.

The 2026 strategy

This reality pushes value back up the funnel. 

If the agent handles the purchase, the human decision – the “moment of truth” – happens entirely inside the chat interface or agentic system during the research phase.

In this world, you don’t win by having the flashiest pricing page. 

You win by being the brand the LLM recommends when the user asks, “Who should I trust?”

Your strategy for 2026 requires a two-pronged approach:

  • For the agent (the execution): Ensure your BOFU content is technically flawless. Use clean schema, accessible APIs, and clear data structures so that when an agent arrives via MCP or Computer Use to execute a transaction, it encounters no friction.
  • For the human (the selection): Double down on TOFU. Focus on mentions and citations. You need to be the entity referenced in the generative answer so that users – and agents – trust you.

As we move toward 2026 and then 2027 (it’ll be here sooner than you think), the “click” will become a commodity more often handled by machines. 

The mention, however, remains the domain of human trust. And in my opinion, that’s where your next battle for visibility will be fought.

Time to start – or hopefully keep – making the TOFU.

Read more at Read More

How to evaluate your SEO tools in 2026 – and avoid budget traps

How to evaluate your SEO tools in 2026 – and avoid budget traps

Evaluating SEO tools has never been more complicated. 

Costs keep rising, and promises for new AI features are everywhere.

This combination is hardly convincing when you need leadership to approve a new tool or expand the budget for an existing one. 

Your boss still expects SEO to show business impact – not how many keywords or prompts you can track, how fast you can optimize content, or what your visibility score is. 

That is exactly where most tools still fail miserably.

The landscape adds even more friction. 

Features are bundled into confusing packages and add-on models, and the number of solutions has grown sharply in the last 12 months. 

Teams can spend weeks or even months comparing platforms only to discover they still cannot demonstrate clear ROI or the tools are simply out of budget.

If this sounds familiar, keep reading.

This article outlines a practical framework for evaluating your SEO tool stack in 2026, focusing on:

  • Must-have features.
  • A faster way to compare multiple tools.
  • How to approach vendor conversations.

The new realities of SEO tooling in 2026

Before evaluating vendors, it helps to understand the forces reshaping the SEO tooling landscape – and why many platforms are struggling to keep pace.

Leadership wants MQLs, not rankings

Both traditional and modern SEO tools still center on keyword and prompt tracking and visibility metrics. These are useful, but they are not enough to justify the rising prices.

In 2026, teams need a way to connect searches to traffic and then to MQLs and revenue. 

Almost no tool provides that link, which makes securing larger budgets nearly impossible. 

(I say “almost” because I have not tested every platform, so the unicorn may exist somewhere.)

AI agents raise expectations

With AI platforms like ChatGPT, Claude, and Perplexity – along with the ability to build custom GPTs, Gems, and Agents – teams can automate a wide range of tasks. 

That includes everything from simple content rewriting and keyword clustering to more complex competitor analysis and multi-step workflows.

Because of this, SEO tools now need to explain why they are better than a well-trained AI agent. 

Many can’t. This means that during evaluation, you inevitably end up asking a simple question: do you spend the time training your own agent, or do you buy a ready-made one?

Small teams need automation that truly saves time

If you want real impact, your automation shouldn’t be cosmetic. 

You can’t rely on generic checklists or basic AI recommendations, yet many tools still provide exactly that – fast checklists with no context.

Without context, automation becomes noise. It generates generic insights that are not tailored to your company, product, or market, and those insights will not save time or drive results.

Teams need automation that removes repetitive work and delivers better insights while genuinely giving time back.

Dig deeper: 11 of the best free tools every SEO should know about

A note on technical SEO tools

Technical SEO tools remain the most stable part of the SEO stack. 

The vendor landscape has not shifted dramatically, and most major platforms are innovating at a similar pace. 

Because of this, they do not require the same level of reevaluation as newer AI-driven categories.

That said, budgeting for them may still become challenging. 

Leadership often assumes AI can solve every problem, but we know that without strong technical performance, SEO, content, and AI efforts can easily fail.

I will also make one bold prediction – we should be prepared to expect the unexpected in this category. 

These platforms can crawl almost any site at scale and extract structured information, which could make them some of the most important and powerful tools in the stack.

Many already pull data from GA and GSC, and integrating with CRM or other data platforms may be only a matter of time. 

I see that as a likely 2026 development.

What must-have features actually look like in 2026

To evaluate tools effectively, it helps to focus on the capabilities that drive real impact. These are the ones worth prioritizing in 2026.

Advanced data analysis and blended data capabilities

Data analysis will play a much bigger role. 

Tools that let you blend data from GA, GSC, Salesforce, and similar sources will move you closer to the Holy Grail of SEO – understanding whether a prompt or search eventually leads to an MQL or a closed-won deal. 

This will never be a perfect science, but even a solid guesstimation is more useful than another visibility chart.

Integration maturity is becoming a competitive differentiator. 

Disconnected data remains the biggest barrier between SEO work and business attribution.

SERP intelligence for keywords and prompts

Traditional SERP intelligence remains essential. You still need:

  • Topic research and insights for top-ranking pages.
  • Competitor analysis.
  • Content gap insights.
  • Technical issues and ways to fix them.

You also need AI SERP intelligence, which analyzes:

  • How AI tools answer specific prompts.
  • What sources do they cite.
  • If your brand appears, and if your competitors are also mentioned.

In an ideal world, these two groups should appear side by side and provide you with a 360-degree view of your performance.

Automation with real-time savings

Prioritize tools that:

  • Cluster automatically.
  • Detect anomalies.
  • Provide prioritized recommendations for improvements.
  • Turn data into easy-to-understand insights.

These are just some of the examples of practical AI that can really guide you and save you time.

Strong multilingual support

This applies to SEO experts who work with websites in languages other than English. 

Many tools are still heavily English-centric. Before choosing a tool, make sure the databases, SERP tracking, and AI insights work across languages, not just English.

Transparent pricing and clear feature lists

Hidden pricing, confusing bundles, and multiple add-ons make evaluation frustrating. 

Tools should communicate clearly:

  • Which features they have.
  • All related limitations.
  • Whether a feature is part of the standard plan or an add-on.
  • When something from the standard plan moves to an add-on. 

Many vendors change these things quietly, which makes calculating the investment you need difficult and hard to justify. 

Dig deeper: How to choose the best AI visibility tool

Plus, some features that might be overhyped

AI writing

If you can’t input detailed information about your brand, product, and persona, the content you produce will be the same as everyone else’s. 

Many tools already offer this and can make your content sound as if it were written by one of your writers. 

So the question is whether you need a specialized tool or if a custom GPT can do the job.

Prompt tracking 

It’s positioned as the new rank tracking, but it is like looking at one pixel of your monitor. 

It gives you only a tiny clue of the whole picture. 

AI answers change based on personalization and small differences in prompts, and the variations are endless.

Still, this tactic is helpful in:

  • Providing directional signals.
  • Helping you benchmark brand presence.
  • Highlighting recurring themes AI platforms use.
  • Allowing competitive analysis within a controlled sample.

Large keyword databases

They still matter for directional research, but are not a true competitive differentiator. 

Most modern tools have enough coverage to guide your strategy. 

The value now stems from the practical insights derived from the data.

How to compare 10 tools without wasting your time

Understanding features is only half the equation. 

The real challenge is knowing how to evaluate specialized tools and all-in-one platforms without losing your sanity or blocking your team for weeks. 

After going through this process for the tenth time, I’ve found an approach that works for me.

Step 1: Start with the pricing page

I always begin my evaluation on the pricing page. 

With one page, you can get a clear sense of: 

  • All features.
  • Limitations.
  • Which ones fall under add-ons.
  • The general structure of the pricing tiers. 

Even if you need a demo to get the exact price, the framework should still be relatively transparent.

Step 2: Test using your normal weekly work

No checklist will show you more than trying your regular BAU tasks with a couple of tools in parallel. 

This reveals:

  • How long each task takes.
  • What insights appear or disappear.
  • What feels smoother or more clunky.

How difficult the setup is – including whether the learning curve is huge. 

I work in a small team, and a tool that takes many hours just to set up likely will not make my final list.

Not all evaluations can rely on BAU tasks. 

For example, when we researched tools for prompt and AI visibility tracking, we tested more than ten platforms. 

This capability did not exist in our stack, and at first, we had no idea what to check. 

In those cases, you need to define a small set of test scenarios from scratch and compare how each tool performs. 

Continue refining your scenarios, because each new evaluation will teach you something new.

Dig deeper: Want to improve rankings and traffic? Stop blindly following SEO tool recommendations

Step 3: Always get a free trial

Demos are polished. Reality often is not. 

If there is no option for a free trial, either walk away or, if the tool is not too expensive, pay for a month.

Get the newsletter search marketers rely on.


Step 4: Involve only the people who will actually use the tool

Always ask yourself who truly needs to be involved in the evaluation. 

For example, we are currently assessing a platform used not only by the SEO team but also by two other teams. 

We asked those teams for a brief summary of their requirements, but until we have a shortlist, there is no reason to involve them further or slow the process. 

And if your company has a heavy procurement or security review, involving too many people too early will slow everything down even more.

At the same time, involve the whole SEO team, because each person will see different strengths and weaknesses and everyone will rely on the tool.

Step 5: Evaluate results, not features

Many features sound like magic wands. 

In reality, the magic often works only sometimes, or it works but is very expensive. To understand what you truly need, always ask yourself:

  • Did the tool save time?
  • Did it surface insights that my current stack does not?
  • Could a custom GPT do this instead?
  • Does the price make sense for my team, and can I prove its ROI?

These questions turn the decision into a business conversation rather than a feature debate and help you prepare your “sales” pitch for your boss.

Step 6: Evaluate support quality, not just product features

Support has become one of the most overlooked parts of tool evaluation. 

Many platforms rely heavily on AI chat and automated replies, which can be extremely frustrating when you are dealing with a time-sensitive issue or have to explain your problem multiple times.

Support quality can significantly affect your team’s efficiency, especially in small teams with limited resources. 

When evaluating tools, check:

  • How easy it is to reach a human.
  • What response times look like.
  • Whether the vendor offers onboarding or ongoing guidance. 

A great product with weak support can quickly become a bottleneck.

Once you have a shortlist, the quality of your vendor conversations will determine how quickly you can move forward. 

And this may be the hardest part – especially for the introverted SEO leads, myself included.

How to navigate vendor conversations

I’m practical, and I don’t like wasting anyone’s time. I have plenty of tasks waiting, so fluff conversations aren’t helpful. 

That’s why I start every vendor call by setting clear goals, limitations, a timeline, and next steps. 

Over time, I’ve learned that conversations run much more smoothly when I follow a few simple principles.

Be prepared for meetings

If you are evaluating a tool, come prepared to the demo. 

Ideally, you should have access to a free trial, tested the platform, and created a list of practical questions. 

Showing up unprepared is not a good sign, and that applies to both sides.

For example, I am always impressed when a vendor joins the conversation having already researched who we are, what we do, and who our competitors are. 

If you have spoken with the vendor before, directly ask what has changed since your last discussion.

Ask for competitor comparisons

When comparing a few tools, I always ask each vendor for a direct comparison. 

These comparisons will be biased, but collecting them from all sides can reveal insights I had not considered and give me ideas for specific things to test. 

Often, there is no reason to reinvent the wheel.

Ask how annual contracts influence pricing

Annual contracts reduce administrative work and give vendors room to negotiate, which can lead to better pricing. 

Many tools include this information on their pricing pages, and we have all seen it. 

Ask about any other nuances that might affect the final price – such as additional user seats or add-ons.

Don’t start from scratch with vendors you know

Often, the most effective approach is simply to say:

“This is our budget. This is what we need. Can you support this?”

This works especially well with vendors you have used before because both sides already know each other.

What to consider from a business perspective

Even if you select a tool, that does not mean you will receive the budget for it.

Proving ROI is especially difficult with SEO tools. But there are a few things you can do to increase your chances of getting a yes.

Present at least three alternatives in every request

This shows you have done your homework, not just picked the first thing you found. Present your leadership with:

  • The criteria you used in your evaluation.
  • Pros and cons of each tool.
  • The business case and why the capability is needed.
  • What happens if you do not buy the tool.

Providing this view builds trust in your ability to make decisions.

Avoid overselling

Tools improve efficiency, but they cannot guarantee outcomes – especially in SEO, GEO, or whatever you call it. 

Spend time explaining how quickly things are changing and how many factors are outside your control. Managing expectations will strengthen your team’s credibility.

But even with thorough evaluation and negotiation, we still face the same issue: the SEO tooling market has not caught up with what companies now expect. 

Let’s hope the future brings something closer to the clarity we see in Google Ads.

Dig deeper: How to master the enterprise SEO procurement process

The future of the SEO tool stack

The next generation of SEO tools must move beyond vanity metrics. 

Trained AI agents and custom GPTs can already automate much of the work.

In a landscape where companies want to reduce employee and operational costs, you need concrete business numbers to justify high tool prices. 

The platforms that can connect searches, traffic, and revenue will become the new premium category in SEO technology.

For now, most SEO teams will continue to hear “no” when requesting budgets because that connection does not yet exist. 

And the moment a tool finally solves this attribution problem, it will redefine the entire SEO technology market.

Read more at Read More