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How Do Search Engines Work? (Quick Guide for Beginners)

Search engines help users find webpages related to specific search terms (called queries).

Understanding how search engines work can help you make your pages more accessible.

And ultimately direct more potential customers to your site.

This guide explains how search engines discover, store, and rank content. You’ll also get tips on how to increase visibility in search results.

How Do Search Engines Work?

Search engines provide users with a list of relevant webpage results related to their search queries (i.e., the words they type into the search bar).

Google SERP – Breakfast recipes

They accomplish this by following a three-step process:

  1. Crawling: Discovering and downloading the content of webpages
  2. Indexing: Analyzing and storing that content in a database
  3. Ranking: Ordering results based on their relevance to a user’s search query

How search engines work

Each page must pass through these stages to appear in search engine results pages (SERPs).

Discovering Webpages

Search engines use web crawlers (also called bots or spiders) to follow links across the web and find new URLs.

When a crawler discovers a new URL, it downloads the page’s text, images, and other elements.

The crawler then follows links on that page to find more URLs.

Crawler discovering links

If your site relies heavily on JavaScript, Googlebot will take additional rendering steps to ensure it sees all of your content.

Some situations prevent successful crawling. For example, website owners can use meta robots tags to block crawlers like Googlebot.

Server errors can also prevent crawlers from accessing content.

Crawl Budget

Crawl budget is the amount of time a search engine’s crawler spends within a specific time frame.

Two main factors influence crawl budget:

  • Crawl demand: How popular and fresh the site’s content is
  • Crawl capacity: How quickly the site responds to crawler requests

Large websites with many pages may see slower crawling. Small sites usually have enough crawl budget for all pages.

Sitemaps

A sitemap is a file listing important pages on a website and guides crawlers to key content.

This is a sample of Backlinko’s XML sitemap:

Yoast – Sitemap

Including important pages in a sitemap can help search engines index them faster.

To learn how to create a sitemap, read our guide to the top sitemap generator tools.

Pro tip: Semrush’s Site Audit tool can help you identify and address crawl budget issues or sitemap errors.


Organizing Web Content

After crawling, search engines analyze pages to understand their topics. They store processed information in a large database called the index.

All search engines follow the same general process for indexing.

They record details like keywords, metadata, and page quality signals.

They also note technical factors such as Google’s Core Web Vitals and country associations.

What Prevents a Page from Getting Indexed?

Search engines don’t index every page they crawl because they only want to show users high-quality pages.

A page might not be indexed if:

  • The page is low-quality or violates Google’s content policies
  • The page returns an HTTP status code error (4xx or 5xx)
  • The page design creates issues for successful indexing
  • The site owner has requested the page not be indexed (via a noindex tag)

Among other possible reasons.

Indexing isn’t guaranteed, so make sure your pages meet Google’s search quality standards to increase your chances.

How to Get Indexed by Google

To get indexed by Google, you have two options:

  • Wait for Googlebot to discover your pages naturally
  • Submit your site for indexing in your Google Search Console account

Both options can take days or even weeks.

To learn more about URL inspection, check out our Google Search Console guide.

Determining Which Content to Rank

Ranking determines the order of results that appear in response to a search query.

Each search engine uses proprietary ranking algorithms and updates them frequently.

Google SERP – How to style a grandfather clock

Search engines use a variety of ranking factors to determine the order of search results, but some are more important than others.

Google weighs the following factors heavily:

  • Keywords: Terms that represent the page’s main topic
  • Search intent: The user’s purpose (e.g., answering a question, finding a product, etc.)
  • Location: The searcher’s geographic location
  • User history: Past searches and visited pages

Other factors like backlinks, page load times, content quality, and some meta tags are also used in ranking.

For a comprehensive list, see our ranking factors guide.

Why Search Results Change Over Time

Search engines want to show users the most accurate, up-to-date information possible, which may lead to changing the order of search results.

For example, “best restaurants near me,” results change as you move locations, new restaurants open in your area, or customer reviews change.

Google SERP – Best restaurants near me

Also, changes to ranking algorithms may reorder search results drastically.

When Google updates its algorithms, it usually offers guidance to site owners in its Search Central Blog.

Presenting the Best Answers

Search engines show more than simple links.

They display special SERP features to present answers quickly and enhance the user’s experience.

For example, a user searching for “sugar cookies” may be looking for recipes, nutritional facts, or a list of ingredients.

Google returns varied results to satisfy all of these potential intents.

Google SERP – Sugar cookies

But a user searching for “buy sugar cookies” has transactional intent.

Google returns product results to make it easier for users to locate key information about the product.

Google SERP – Buy sugar cookies

SERP features can make the search experience more enjoyable for users.

Common types include:

  • Popular Products: A list of products with key information like price, reviews, and shipping information
  • Organization: A knowledge panel with key information about a business like founders, history, social media profiles, and more
  • Local Business: A knowledge panel featuring key information about a local business like address, phone number, and hours of operation
  • FAQs: A list of questions and answers about a topic

Paid search results may also appear at the top of the SERPs.

To qualify, sites need to set up Google Ads campaigns and bid for specific keywords.

AI Overviews, featured snippets, and People Also Ask boxes often appear for informational searches.

Like this:

Google SERP – What is content automation

These features deliver quick answers and can increase visibility for pages that earn these placements.

Turn Your Search Engine Knowledge into Rankings

While many factors could be at play, understanding how search engines work is an essential first step to helping your content rank higher for the keywords that matter most to your audience.

Armed with this knowledge, you can boost your site’s visibility and get your pages in front of the right people.

The next critical step?

Making sure your website’s technical foundation helps search engines efficiently crawl, index, and rank your content.

Check out our technical SEO guide to optimize your site for better search visibility.

The post How Do Search Engines Work?<br> (Quick Guide for Beginners) appeared first on Backlinko.

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New Google Ads feature spotted: Asset history

What 54 Google Ads experiments taught us about lead gen

A new “Used since” column reveals when assets were added to Google Ads accounts, giving advertisers crucial historical context for managing their creative assets.

The addition of this timestamp feature addresses a common pain point for digital marketers who inherit or audit accounts, as they previously had no easy way to determine how long specific assets had been in use.

Details. The new column appears at the asset level within Google Ads accounts, providing a clear date stamp for when each creative element was implemented.

Why we care. Understanding the timeline of asset implementation helps you track performance over time and maintain fresh, relevant creative content.

First seen. This update was first seen on PPC News Feed.

What’s next. This feature could signal Google’s broader commitment to increasing transparency and giving advertisers more tools for historical analysis of their accounts.

Bottom line. For agencies and in-house teams managing multiple accounts or transitioning between account managers, this feature streamlines the process of understanding asset history and planning creative refreshes.

Read more at Read More

How to optimize PPC forms and follow-ups for lead gen in 2025

How to optimize PPC forms and follow-ups for lead gen in 2025

No matter how perfectly crafted your PPC ads are, their success hinges on what happens after the click. 

In 2025, optimizing your forms and follow-up processes is the key to turning traffic into high-quality leads and ensuring your campaigns deliver real results.

Why optimizing forms and follow-ups is essential

Google’s mantra, “Focus on the user, and all else will follow,” rings especially true in lead generation. 

While PPC marketers often focus on perfecting ad copy, audience targeting, and bidding strategies, many overlook a crucial element: the post-click experience

No matter how strong your campaigns are, they won’t deliver their full potential if your forms and follow-up processes aren’t optimized.

Google estimates that businesses earn an average of $8 in profit for every $1 spent on Google Ads

Still, this kind of return is only achievable when the entire user journey – from click to conversion – is seamless and user-centric. 

PPC success doesn’t end when a user clicks on your ad; it starts there.

Lead forms offer valuable data, and small tweaks to their design, functionality, and follow-up strategy can make all the difference. 

In 2025, it’s time to shift focus from experimental PPC strategies and invest in:

Refining these touchpoints will be key to attracting higher-quality leads and boosting your campaign results this year.

With optimized forms and strategic follow-ups, every click from your PPC campaign delivers value. 

Whether you’re collecting leads through forms or other tools like chatbots or call tracking, the goal remains the same: guide future customers smoothly through your lead-gen funnel.

Here are the five key methods to perfect in 2025: 

1. Crafting PPC forms for maximum conversions

The era of a one-size-fits-all approach is over.

Forms must be tailored to the specific needs of each industry, customer segment, and sales process to effectively serve both the user experience and the sales team’s ability to close deals.

It’s common knowledge that every additional field in a form introduces potential friction. Reducing the number of fields can significantly boost conversions. 

However, simplicity must be balanced with the data necessary to qualify a prospect. 

Different industries and businesses require varying levels of personalization.

Real estate or local services 

  • The “sweet spot” for most industries is between 3 to 5 fields. However, this isn’t a one-size-fits-all rule. Simplified forms may overlook key insights needed to move leads down the funnel. 
  • A/B testing a basic form (name, email, ZIP code) against a more detailed one (asking about intent and timeline) can help determine whether complexity improves or hinders conversions. 
  • Another approach is using a multi-step funnel, where initial engagement leads to deeper qualification questions.

B2B SaaS or high-ticket services

  • These industries require more nuanced testing. 
  • If a single landing page form doesn’t deliver quality leads, try multi-step forms to gather detailed information over time without overwhelming users.

Pest control service

  • A single-field form asking for a ZIP code to generate instant quotes works well, as users in urgent situations prioritize speed and simplicity over additional questions.

Education SaaS campaign

  • For an ebook offer like “How to double campaign ROI with automated email workflows,” a form asking only for a name and email maximizes conversions. 
  • The user is in the early stages of the funnel, so simplicity reduces friction and captures basic contact info for future nurturing.

Higher education

  • Universities may require more flexibility in how they present questions. 
  • Multi-step forms, broken into smaller sections on different landing pages (e.g., Step 1: Contact Information, Step 2: Program Interest), can help guide users without overwhelming them.

In addition, dynamic forms that adapt based on user input can also enhance engagement and personalization. 

For example, tailoring follow-up questions when users select “Undergraduate” or “MBA” ensures that the form remains relevant to their needs, providing a more customized experience.

Finally, A/B testing different landing page strategies (i.e., comparing multi-step forms to single-step forms) helps determine which approach works best for your audience. 

Platforms like Google Ads, Microsoft Advertising, and LinkedIn Ads offer built-in experimentation tools to make testing easier. 

By leveraging these tools, marketers can refine their forms and landing pages to create a seamless, user-friendly experience that drives higher conversion rates.

Dig deeper: Paid search for lead gen: Tips for new accounts with limited budgets

Get the newsletter search marketers rely on.



2. Personalizing follow-ups with AI automation

Personalization is no longer a “nice-to-have” in CRO; it’s an expectation. 

AI tools allow businesses to automate follow-ups by using the data collected from forms to deliver highly targeted actions, moving leads from marketing-qualified to sales-qualified. 

Below are best practices for AI-powered follow-ups.

Instant responses

  • Outside of ensuring your webpage speed is optimized, try implementing AI-driven chatbots or automated emails to engage with leads immediately after form submission. 
  • This prompt engagement can significantly enhance user experience and conversion rates.

Multi-channel outreach

  • Combine email automation with SMS or social media follow-ups to increase touchpoints and meet leads where they are most active. 
  • This diversified approach can improve engagement rates and lead to nurturing effectiveness.

Hyper-personalization

  • Use AI to analyze user behaviors, preferences, and contexts.
  • This enables the delivery of highly personalized content and offers by leveraging tools such as heatmaps, live user tracking, and funnel analysis. 

Behavior-based sequencing

  • If a user doesn’t engage with the first follow-up, AI can trigger tailored messages based on their behavior. 
  • Use multi-channel outreach with AI automation to email follow-ups with SMS.

Dig deeper: Hyper-personalization in PPC: Using data to deliver tailored ad experiences

3. Beyond forms: Lead gen strategies without traditional forms

Not all lead gen businesses rely solely on forms.

Many companies operate in industries where forms aren’t the primary conversion tool.

Here’s how to optimize other lead collection methods:

  • Click-to-call campaigns: They are typically best for service-based businesses with clear “call now” CTAs in the ads and landing pages that use call tracking numbers to analyze ad performance. 
  • Chatbots and conversational ads: Chatbots could be a supplemental move for ecommerce where a user may have quick questions in real time before making a purchase. 
  • Paid social ads: Industries like education or business consulting, where simplicity is valued, can benefit from social ads on Meta or LinkedIn. These platforms allow users to submit their information without leaving the site, reducing lead friction. For international leads, click-to-WhatsApp messaging can minimize friction further.

While optimizing your forms and follow-ups is crucial, ongoing analysis of your campaigns is equally important. 

This helps refine A/B testing strategies and continuously improve lead quality through:

  • Offline conversion tracking: Integrate CRM data into Google Ads to identify campaigns and keywords generating high-quality leads. 
  • Qualifying fields: Add fields like budget or timeline to filter unqualified leads.
  • A/B testing: Test variations of form fields, layouts, and CTAs to improve conversion rates without sacrificing lead quality.

Dig deeper: Lead gen advertising in the automation era: How any brand can succeed

Final thoughts

PPC success requires more than strong ads. You need a strategy that goes beyond Google or Microsoft Bing.

By optimizing forms, using AI for personalized follow-ups, and exploring new lead-gen tactics, you can turn every click into real results.

This year, focus on refining your campaigns to generate leads that make an impact, not just traffic.

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Like Lin-Manuel Miranda or Gene Kelly; Marketers can now be triple threats by Optimove

Lin-Manuel Miranda, creator and star of “Hamilton” and “In the Heights,” excels in acting, singing and dancing. Gene Kelly was a master of acting, singing and dancing, best known for films like “Singin’ in the Rain” and “An American in Paris.”

These artists are triple threats — literally one in a million. In fact, Miranda has talent that exceeds a triple threat as he is also a songwriter and producer, making him a quintuple threat.

Full stop.

Think about marketing and marketers. How many marketers do you know that are “triple threats?” These versatile professionals combine: 1) Data mastery, 2) Creative brilliance and 3) Optimization expertise. Many of us know very few triple threats. And it may have seemed impossible to do that – until now. 

Powered by AI and genAI, marketers are no longer confined by traditional job descriptions or siloed responsibilities. Instead, they seamlessly transition between strategy, execution and analysis, embodying a new era of marketing leadership. We call these marketers Positionless.

Their triple-threat capabilities are being made possible by AI and genAI technology. Here’s the composite of the Positionless Marketer:

1. Data Power: The analyst extraordinaire

Positionless Marketers wield data like an actor commands the stage. They analyze customer behavior in real time, using predictive insights to improve audience segmentation and tailor messaging. No longer reliant on specialized data teams, these marketers harness AI to make data-driven decisions on the fly, ensuring every campaign resonates with the right audience at the right moment.

2. Creative Power: The visionary artist

Creativity is no longer limited to design teams or copywriters. Positionless Marketers leverage tools like genAI to generate campaign assets — whether it’s stunning graphics, personalized emails or dynamic website content. They can ideate and execute creative concepts instantly, ensuring brand messaging is always fresh, relevant and aligned with customer preferences.

3. Optimization Power: The real-time director

Like a director refining a performance in real time, Positionless Marketers use AI to optimize campaigns on the go. Self-optimizing capabilities allow them to adjust messaging, offers and channels dynamically based on customer interactions. This ensures that campaigns remain agile, relevant and impactful, driving exceptional results without manual intervention.

Why it’s critical to be a Positionless Marketer in 2025

To meet the expectations and demands of consumers, marketers need to respond in real time. Essentially, they need to emulate a great in-person sales associate in a digital world. 

Customers demand hyper-personalization, real-time engagement and seamless omnichannel experiences. Only the Positionless Marketer can thrive in this environment, mastering the tools and technologies that make such experiences possible.

Key trends like AI-driven hyper-personalization, zero-party data strategies and accelerated marketing execution are driving this transformation. The Positionless Marketer is uniquely equipped to leverage these trends, balancing creativity with data insights and operational efficiency.

Just as the “triple threat” sets the gold standard in entertainment, the Positionless Marketer is becoming the benchmark for marketing excellence. They are versatile, adaptive and empowered by cutting-edge technologies, unlocking new levels of impact and efficiency.

This isn’t just about doing more; it’s about doing better—delivering campaigns that are not only effective, but also meaningful. The Positionless Marketer can move at the speed of a customer’s interaction with the brand ensuring that marketing remains a human-centered, value-driven discipline.

The future belongs to the Positionless Marketer

The Positionless Marketer embodies the future of marketing—one where data, creativity and optimization work in perfect harmony.

In this new era, the Positionless Marketer isn’t just a role; it’s a trend. And just like the most celebrated actors who can captivate audiences with their versatility, these marketers are redefining what’s possible, creating a world where marketing not only meets expectations but exceeds them.

The new great marketers have stepped into the spotlight as Positionless Marketers. 

Read more at Read More

7 Best SERP Tracking Tools for 2025 [In-Depth Review]

How do you track movement in the SERPs?

Do you keep a manual spreadsheet that you update diligently every day? Maybe you only have access to weekly data?

Neither option is ideal, especially when you want to track a large volume of keywords, competitors and SERP features across multiple clients and different search engines.

SERP tracking tools allow you to enter all the keywords you want to monitor, along with their respective SERP features.

No more manual (and probably inaccurate) spreadsheets. And no more waiting for fresh data.

In this post, we’ll explore the key features to look for in SERP tracking software, and look at a shortlist of tools to consider and how they stack up against each other.

The best SERP Trackers:

  1. AccuRanker – fastest and most accurate standalone daily SERP tracker, but more expensive.
  2. Semrush Position Tracker is an accurate daily SERP tracker that’s part of a leading all-in-one SEO platform. The SERP Gap Analyzer app can analyze multiple data points across thousands of SERPs to identify existing and new content opportunities and provide actionable recommendations for improving rankings. 
  3. ProRankTracker – cost-effective standalone SERP tracking solution with solid reporting capabilities.
  4. Advanced Web Ranking (AWR) – advanced standalone SERP tracker with excellent white-label reports.
  5. SERPWatcher – affordable SERP checker part of Mangool’s SEO suite.
  6. SE Ranking – cost-effective rank tracker part of an all-in-one SEO toolset.
  7. Nightwatch – accurate and affordable daily rank tracker.

If you want to skip ahead to a specific section in the post, please use the jump links below:

Disclosure: There are some affiliate links in this article. If you decide to purchase a tool through one of those affiliate links, I will receive a commission at no additional cost to you. Thanks for your support.


Why Should You Invest in SERP Tracking Software?

One of the leading indicators to validate your efforts, and justify an investment in SEO, is the ability to accurately track the movements of your SERP features and positions across different search engines, locations, and devices.

You need to be able to show progress. And the right SERP tracking software can help you do that at a granular level, and tie it back to key business objectives (more on this later).

SERP trackers will enable you to:

  • Monitor rankings across devices, locations, search engines and intent buckets.
  • Notify you when your ranking drops, so you can react quickly and fix any problems.
  • Track competitor performance, so you can identify their strengths and weaknesses.
  • Track where you are gaining and losing visibility across a range of SERP features – featured snippets, carousels, videos and more.  
  • Show the correlation between rankings, traffic, and conversions/ revenue.

And a lot more.


9 Features to Look for in SERP Tracking Software

In this section, we’ll highlight the essential features you need to consider when looking for the best SERP tracking software.

#1. Access accurate on-demand ranking updates

SERP positions change fast, so you’ll need a SERP tracker that’s frequently updated with the latest accurate ranking data. You don’t want to have to wait days for tools to update. You need access to real-time on-demand data.

AccuRanker (aff) is a leader in this category. The software updates your keyword sets automatically every 24-hours, and if you want, you can refresh the rankings data on-demand with the click of a button:

#2. Monitor performance across SERP features

When you’re looking to rank in Position #0 or grab a specific SERP feature – AI Overviews, featured snippets, PAAs, video carousels, knowledge cards, etc – you first need to know which keywords trigger them and then find out which actions are needed to steal them from the competition.

For instance, keywords with existing top 3 rankings often only require minor content updates to grab a SERP feature.

With AccuRanker’s SERP Analysis tool, you can track the movement of 50+ different SERP features across all of your keywords in a single view, so you know exactly where all the opportunities are and how to capitalize on them.

AccurRanker’s dashboard will show you how many SERP features you’ve gained over time, and provide a filterable breakdown of the different types.

#3. Track SERP movement across all major search engines

Many SERP tracking tools will only allow you to track keyword rankings on Google.

But if you want to monitor your SEO correctly, especially if you have clients in countries like China and Russia, then you’ll need to track SERP movement across all the major search engines.

AccuRanker (aff) lets you choose from Google, Bing, Baidu, Yandex, and YouTube search engines:

#4. Granular tracking (by location and device)

You’ll also need to look for SERP tracking software that offers granular details as well as a high-level dashboard.

For example, you may want to track SERP movements for international or national campaigns, and all the way down to the zip code level so you can serve local clients.

Plus, you’ll also want the option to differentiate between mobile and desktop rankings.

Semrush (aff) lets you track keyword rankings at country, state, or city level, and compare keyword positions for desktop and mobile:

#5. Map SERP movements to traffic and revenue/ conversions

Tracking changes in your SERP positions is absolutely necessary. But how do you correlate higher rankings with traffic, conversions and revenue?

AccuRanker’s Landing Pages report helps you find out which URLs are driving the most traffic and revenue for your business.

AccuRanker integrates with Google Analytics or Adobe Analytics to provide deeper insights into landing page performance.

The Landing Pages report combines AccuRanker data – keywords, search volume, Share of Voice etc – with Google Analytics data – organic visitors, bounce rate, goals, revenue, load time etc – into one report so you get a complete picture of how SERP movements are affecting your bottom line:

#6. View historical rank performance

Most SERP trackers will only provide a “point-in-time” rankings update.

But with a tracker like AccuRanker, you can view the full rank history of a given term to see how performance has been trending over time, and compare rankings against your competitors: 

#7. Run competitor comparisons

Rankings are always fluctuating, so it’s crucial to be able to track where you are gaining and losing ground to your competition to identify threats and opportunities.

Semrush distributes keywords into groups or buckets by position – e.g. 1-3, 4-10, 11–50, etc. – so you can track progress and compare ranking distribution against competitors:

Robbie headshot

Editor’s Note
My agency uses Databox to bring in rank distribution data from tools like Semrush to show the impact SERP movements are having on organic traffic and converions:

#8. Tag and segment rankings data

Most SERP tracking tools include keyword tagging functionality. But not all keywords are created equally, so you need to be able to view SERP performance by topic, funnel, content/ asset types, and devices.

AccuRanker allows you to segment and analyze SERP data across a host of metrics, including Share of Voice, Search Engine, Location, Rank Change, and a list of others:

#9. Generate white-label reports

Aside from accessing on-demand SERP data, you’ll also want to be able to put together an easy-to-digest report that clearly shows progress, either natively or through a third-party connection with a tool like Google Data Studio or Databox.

AccuRanker includes native white-label reports that can be scheduled to out to clients:

And also integrates with third-party tools like Google Data Studio:

AccuRanker Google Data Studio integration

“The thing that really got me using them heavily in the last month or two is their Google Data Studio connector.

Combining the tag feature, as well as the Share of Voice metric from AccuRanker has been a big help in making these reports immediately digestible.”

Ian Howells
Co-Founder, Traffic Think Tank


7 Best SERP Tracking Tools to Consider in 2025

There’s countless SERP tracking tools on the market. But we’ve done the research to provide a shortlist of the best SERP trackers that provide most, if not all, the features listed above.

In this section, we’ll take a look at three dedicated SERP trackers, as well as three SERP tracking tools that are part of leading all-in-one SEO platforms, in case you don’t want to pay for a separate SERP tracker. 

#1. AccuRanker

AccuRanker home page

AccuRanker (aff) is a standalone SERP tracking tool
used by SEO agencies and consultants to track rankings, monitor the competition and tie movements back to the traffic and conversions with the fastest and most accurate SERP data.

Over 32,000 companies trust the platform, including HubSpot, IKEA, and Kinsta

“It’s by far the best keyword ranking tracker in the market and has a ton of great reporting functions. If you want visibility on large volumes of keywords housed within a nice dashboard – this is for you.”

MATTHEW HOWELLS-BARBY
Co-Founder, TrafficThinkTank

Best SERP Tracking Features

AccuRanker has all the typical SERP tracking features, but it stands out from most other tools, as you can:

  • Run accurate on-demand updates of ranking data.
  • Assess market performance with its Share of Voice (SoV) metric.
  • Track rankings across all major search engines, including Google, Bing, YouTube, Baidu, and Yandex.
  • Track 50+ SERP features available for all of your keywords with the aggregated SERP analysis.
  • View historical rank performance (most just give a point in time snapshot).
  • Integrate with third-party software to allow you to bring traffic, goal, and revenue data into your ranking reports, and then visualize it beautifully in native reports or tools like Google Data Studio
  • Check local rankings for any address, city, or state.
  • Filter and segment ranking data with tags, notes, and dates.
  • View desktop and mobile rankings separately.
  • Monitor the rankings of up to 10 competitors per domain.
  • Analyze video ranking performance across different search engines.

Bonus resource: AccuRanker Review

Who is it for?

Agencies, SEO professionals, enterprise businesses and brands who need the most up-to-date and accurate ranking data, competitor monitoring, SERP analysis, and API access across all locations, devices and major search engines. 

Pricing

AccuRanker has a range of subscription plans (aff) based on the number of keywords you want to monitor, starting at $116/month for up to 1,000 tracked keywords.


#2. Semrush Position Tracker and SERP Gap Analyzer

Semrush Position Tracker

Semrush (aff) is an all-in-one SEO toolset for digital marketing professionals. Over 10 million users from leading brands such as Samsung, Vodafone and Booking.com use the platform.

Its Position Tracking Tool allows you to monitor SERP movements from an international level down to the local map pack across all device types.

Semrush boasts one of the most accurate daily rank trackers, making it easy to track competitors, monitor which URLs are gaining visibility in the SERPs, and segment ranking performance across tags, devices, location, and different SERP features. 

Best SERP tracking features

The accuracy of Semrush’s Position Tracker rivals all the standalone SERP trackers, which is impressive considering it’s just one of the platform’s many SEM tools.

In fact, 70 SEO experts nominated Semrush as the best rank tracker.

Semrush lets you:

  • Monitor national, regional, and local search engine positions for any keyword.
  • Check the Visibility index (based on the average position of the domain’s ranking pages) to gauge how your target keywords perform.
  • Run side-by-side competitor comparisons.
  • Set a date range of 7, 30, 60, or 90 days to view historical rank changes.
  • Monitor SERP feature movements – videos, reviews, snippets, knowledge panel and more – and quickly spot new opportunities.
  • Collect accurate daily SERP ranking data of domains, subdomains, subfolders, or URLs for any keyword, including desktop and mobile rankings.
  • See the complete list of keywords appearing in the local pack of the SERPs.
  • Analyze your video rankings to instantly spot gains and losses in your YouTube SEO campaigns.
  • Generate branded or white-label SERP tracking reports.

Bonus SERP analysis feature:

SERP Gap Analyzer (aff) can be accessed in the Semrush App Center. The app scans Google’s SERPs for a topic and finds under-optimized content that you can improve on. 

You can also enter your domain and scan thousands of SERPs to quickly uncover keywords that could benefit from optimized content. This can save you hours on manual keyword research and SERP analysis

After submitting your domain with a seed topic, the app will return insights related to:

  • Ranking difficulty 
  • Keyword suggestions
  • Weaknesses of competing websites

You can then expand on sections to uncover the specific weaknesses of competitors:

  • Missing keywords
  • Slow load times
  • Poor content depth
  • Low readability scores
  • Outdated content (6+ months old)
Semrush SERP Gap Analyzer

The SERP Gap Analyzer also integrates with Google Search Console to quickly uncover low-hanging fruit keywords and, based on the analysis of multiple SERP data points, provides actionable recommendations for optimizing content to improve rankings. 

Semrush SERP Gap Analyzer Search Console integration

Semrush’s SERP Gap Analyzer is a unique app that goes beyond standard SERP tracking. It will identify areas to improve existing content, add new content, and provide actionable recommendations based on in-depth SERP analysis. This app could save your team hours on tedious manual analysis each month. 

Who is it for?

Digital marketing professionals, SEO agencies, ecommerce brands, and large enterprises looking for a cost-effective all-in-one SEO platform that also provides an accurate, scalable SERP tracking solution.

Pricing

Semrush’ SEO platform has a range of subscription plans (aff), starting at $139.95/month.


#3. ProRankTracker

ProRankTracker is a cost-effective standalone SERP tracking, analysis, and reporting tool used by 60,000+ customers.

Best SERP tracking features

  • Get daily automatic updates of rankings, plus on-demand requests (depending on your plan).
  • Track rankings across most major search engines, including Google, Yahoo, Bing, YouTube and listings on Amazon.
  • Analyze the Top 100 SERP results for any of your keywords.
  • View historical data and assess competitor performance.
  • Track videos on YouTube and Google Videos.
  • Track ecommerce sites/products on Amazon.
  • Generate a variety of reports, including current ranking, progress, comparison, and benchmarks.

Who is it for?

SEM agencies, international companies, ecommerce brands and video marketers who want to get accurate SERP data across any location, across all devices in multiple different languages.

Pricing

ProRankTracker has a selection of pricing plans, starting at $39/month.


#4. Advanced Web Ranking (AWR)

Advanced Web Ranking home page

Advanced Web Ranking (AWR) is a standalone SERP tracker used by thousands of SEOs and brands such as Microsft to track SERP movements across devices and locations, plus build customized white-label reports.

Best SERP tracking features

  • Get fresh, accurate keyword rankings across all major search engines – Google, Yandex, Baidu, DuckDuckGo, Amazon, YouTube and more-  in 170+ countries on a daily, weekly, or monthly basis.
  • Track SERPs regardless of niche, location, or device.
  • Measure market share and perform in-depth competitor SERP analysis.
  • Monitor the aggregated list of websites you’re competing against for each keyword.
  • Segment data and build in-depth, white-label reports.
  • Integrate SERP data with third-party tools, such as Google Data Studio.

Who is it for?

In-house teams, agencies, and enterprises who want reliable SERP tracking data, competitor rankings, and comprehensive reports use AWR.

Pricing

AWR has a range of subscription plans, starting at $99/month.


#5. SERPWatcher

SERPWatcher (affiliate) is the SERP tracking tool from Mangool’s all-in-one SEO platform. It is an affordable, easy-to-use tracker that is trusted by some of the world’s largest brands, including airbnb and adidas. 

Best SERP tracking features

SERPWatcher’s Performance Index shows your website’s organic traffic potential across all tracked keywords, in addition to ranking and volume metrics.

Use SERPWatcher to:

  • Get daily ranking updates and check them in the SERP previews.
  • Track historical data by any time frame, such as weekly, monthly, and quarterly.
  • Get notified of all important rank changes via email alerts.
  • Track rankings in 52,000+ locations (states, cities, counties, DMAs), on any device.
  • Share interactive reports with clients and colleagues, plus schedule reports and set event-based alters via email.
Robbie headshot

Editor’s note:

The Mangools toolset also includes SERPChecker, a SERP analysis tool that helps you:

  • See all strengths and weaknesses of your competitors with 45+ SEO metrics.
  • Evaluate SERP positions.
  • Compare your website with competitors.
  • Scan Local Search results for 50,000 locations.
  • Detect Google SERP features influencing organic search results.

Who is it for?

Agencies, SEO professionals, startups and small business owners who want simplified SERP tracking and other easy-to-use SEO tools in one package use SERPWatcher by Mangools.

Pricing

Mangools has a range of subscription plans starting at $29.90/month.


#6. SE Ranking

SE Ranking is an all-in-one SEO toolset with a Position Tracking Tool that monitors keyword rankings in all the major search engines, across all locations and all devices.

Best SERP tracking features

SE Ranking claims to collect and store 100% accurate data by simulating user behaviour in a particular search engine and for a precisely targeted location.

You can use SE Ranking to:

  • Track SERPs in Google, Yahoo, and Bing for any location and device.
  • Track Google SERP features, Maps results, and Google Ads positions.
  • Perform side-by-side comparisons of your rankings with up to 5 competitors.
  • Get a visibility rating with all your search competitors (sorted by visibility score) based on your keywords.
  • Get a retrospective view of the Top 100 search results and features.
  • Share rankings with clients via a custom domain labeled with your brand.

Who is it for?

Digital agencies, SEO professionals, and small business owners who want accurate SERP tracking and other SEO tools in one package use SE Ranking.

Pricing

SE Ranking has a range of subscription plans, starting at $52/month. (Based on daily SERP updates for 500 keywords).


#7. Nightwatch

Nightwatch rank tracker

Nightwatch is one of the most accurate daily SERP trackers and is trusted by companies of all sizes, including Shopify, Scotiabank, and Coinbase. The tool lets you discover your exact search engine rankings from 107,296 locations worldwide.

Best SERP tracking features

  • Track your critical keywords in 107,296 locations worldwide across the search engine results page and map pack.
  • Track local SERP and map pack rankings down to a zip-code level with daily updates.
  • Access any Google Data Center on the planet for accurate local rank tracking.
  • Keep an eye on daily rankings on all the major search engines, including DuckDuckGo and Bing.
  • Track your SERP features and discover placements to rank globally and locally.
  • Identify decaying content and “low-hanging fruit” ranking opportunities using custom segments.
  • Analyze the performance of transactional keywords, groups of pages, and more.
  • Import data from Google Analytics and Search Console to bolster reporting.
  • Create eye-catching, easy-to-interpret white-labeled reports using the drag-and-drop editor.

Who is it for?

Nightwatch has three different plans – Starter, Optimize and Agency – that cater to the needs of companies of all sizes, from freelancers and SMBs to agencies and larger enterprise businesses. 

Pricing

Nightwatch offers a 14-day free trial, and paid plans start at $32/month for up to 250 keywords.


Which SERP Tracking Tool is Right for Your Business?

SERP tracking software is essential for monitoring your SEO performance, competitors, and spotting new organic growth opportunities.

We looked at the seven top SERP tracking tools – four standalone trackers, plus three SERP trackers that are part of all-in-one SEO toolsets.

My recommended standalone SERP tracker is AccuRanker (aff). But if you’re looking for a solid tracker that’s part of a leading all-in-one SEO platform, I recommend Semrush (aff).

At a minimum, when you’re evaluating a SERP tracking solution, remember to check for these key features:

  • Access accurate on-demand ranking updates
  • Track SERP movement across all major search engines
  • Granular tracking (by location and device)
  • View historical rank performance
  • Run competitor comparisons
  • Tag and segment rankings data
  • Generate white-label reports

Let us know in the comments which SERP tracker you’re using.


The post 7 Best SERP Tracking Tools for 2025 [In-Depth Review] appeared first on Robbie Richards.

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LTV:CAC explained: Why you shouldn’t rely on this KPI

LTV:CAC explained: Why it isn't the ultimate KPI

Savvy PPC marketers often praise LTV:CAC as a superior KPI for measuring profitability and guiding budget decisions. 

While insightful, correctly leveraging LTV:CAC is far more complex than it seems – and certainly not as straightforward as ROAS, which itself can be misleading.

To avoid missteps, it’s crucial to understand when LTV:CAC is useful, its limitations, and how a poorly calculated metric can lead you to the wrong north star. 

If your agency recommends increasing your PPC budget based on a “great” LTV:CAC ratio, be cautious. There may be critical nuances (or even conflicts of interest) at play.

This article breaks down the fundamentals of LTV:CAC, including:

  • What LTV:CAC is and why it’s important.
  • Common pitfalls when using the metric.
  • How to refine LTV:CAC, plus alternative KPIs.

What is LTV:CAC?

LTV:CAC (customer lifetime value to customer acquisition cost) measures the relationship between the value a customer brings to a business over time and the cost of acquiring that customer. It’s calculated as:

  • LTV:CAC = LTV / CAC

This ratio helps businesses assess whether their customer acquisition efforts are profitable. 

A higher LTV:CAC indicates that customers generate more revenue than their acquisition cost, while a lower ratio could signal inefficiency or unprofitable marketing.

Breaking down the components

LTV (customer lifetime value) represents the total revenue a customer generates throughout their relationship with a business.

Formula

  • LTV = (Average order value x Total transactions) / Unique customers

CAC (customer acquisition cost) is the average cost incurred to acquire a new customer within a specific period.

Formula

  • CAC = Total marketing costs / Number of new customers

Note: Always calculate both metrics using the same time period to avoid skewed results.

Why is LTV:CAC important – and how can it be dangerous?

LTV:CAC serves one core purpose: ensuring profitability. 

This KPI is critical for a company’s future because it measures whether the value generated from newly acquired customers justifies the cost of acquiring them.

It’s often compared to return on ad spend, or ROAS, (revenue generated by ads / ad costs) but goes a step further. 

While ROAS focuses on immediate returns, LTV:CAC considers the long-term revenue potential of a customer. 

This broader view can encourage marketers to lower ROAS targets and increase budgets, assuming future revenue will balance acquisition costs over time.

For example, imagine a marketer spends $30 to acquire a new customer who generates $30 in immediate revenue (100% ROAS). 

Based on historical data, the finance team predicts that this customer will make three additional purchases of $30 each, totaling $120 in revenue over their lifetime.

  • Total revenue = $30 (initial purchase) + 3 x $30 = $120
  • LTV = $120
  • CAC = $30
  • LTV:CAC = $120 / $30 or 4:1

This 4:1 ratio might suggest strong profitability and justify increased spending.

However, it can be dangerous.

Profitability metrics like LTV:CAC often require deeper financial oversight, yet marketers may lack visibility into key cost components, such as payback periods, retention variability, and operational costs. 

Misunderstanding these factors can lead to overestimations of profitability and misguided budget increases.

Let’s break down some of the common traps that make LTV:CAC a potentially misleading metric.

Dig deeper: 5 KPIs to measure paid media success and 5 to measure business success

7 common pitfalls of using the LTV:CAC ratio

1. Ignoring the impact of customer retention

LTV:CAC is often praised by top marketers as a superior KPI, which might tempt you to adopt it too. 

While it can be valuable in scenarios with high retention and repeat purchase rates (like SaaS), it’s not always reliable.

Before using LTV:CAC, run a retention analysis to answer: “How many times do my customers purchase on average over a set period?”

In ecommerce, customer retention is typically around 30% at best. 

Using the earlier ROAS example, if you spend $30 to generate $120 in revenue (400% ROAS), you might assume retention will increase total revenue by 30%, raising it to $156. This would suggest a higher 520% ROAS.

While appealing, it’s far from transformative enough to justify dramatically increasing your budget. 

2. Overlooking payback period and cash flow

Even if your retention is strong enough to justify using LTV:CAC as your north star metric and your ratio slightly exceeds the standard 3:1, increasing your PPC budget blindly can be risky.

Why? Because LTV:CAC doesn’t account for the payback period – the time required to recover CAC expenses, or how long it takes for revenue to break even with acquisition costs.

If your payback period is 12 months, customers won’t become profitable until the 12-month mark. 

During that time, your balance sheet remains negative, putting strain on cash flow and limiting your ability to reinvest in PPC campaigns or other growth strategies.

To scale faster, you need cash on hand since existing funds are already tied up in customer acquisition. 

Options include raising capital or improving fundamentals (e.g., lowering CAC, raising prices, or encouraging prepayment).

Bottom line: A positive LTV:CAC doesn’t guarantee you can safely scale your budget.

3. Misunderstanding marketing LTV vs. finance LTV

Marketers often calculate LTV using basic metrics like revenue – sometimes even pre-tax figures – resulting in inflated and misleading values. 

Naturally, both LTV and CAC should accurately reflect the balance sheet, but this is where many marketers go wrong.

Finance teams often step in to correct these calculations, which can lead to uncomfortable conversations if marketers lack financial literacy. 

To avoid this, marketers need to understand finance-level metrics and how their stakeholders calculate profitability.

LTV is fundamentally a finance KPI. Some finance teams calculate it using gross profit margin (COGS), while others factor in operating expenses (OPEX), making it closer to an EBIT-based KPI.

Ultimately, it’s not about challenging their process but aligning with it. 

To collaborate effectively, marketers should understand key cost components like:

  • Support.
  • Infrastructure.
  • Materials (for physical products).
  • Sales and marketing expenses.
  • Development costs.
  • Other operational expenses.

By aligning with finance teams and using accurate metrics, LTV:CAC can become a far more reliable KPI.

Dig deeper: 3 PPC KPIs to track and measure success

4. Miscalculating CAC by ignoring non-marketing customer sources

PPC, marketing, and other customer sources are critical when assessing CAC and its impact on LTV:CAC. 

Lowering CAC is an obvious way to improve the LTV:CAC ratio, but it can complicate calculating CAC accurately.

A common issue is calculating CAC by dividing total marketing costs by total new customers, disregarding other customer sources. 

In some businesses, where marketing drives about 95% of customer acquisition, this approach might not significantly affect the LTV:CAC ratio and simplifies the calculation.

However, this often overlooks non-marketing customer sources like word of mouth, viral organic content, or baseline growth.

This inflates the customer count, artificially lowering CAC and boosting LTV:CAC, creating a misleading impression of growth.

In the long run, this can lead to structural issues.

While some argue that word of mouth stems from branding or top-of-funnel campaigns, this is only sometimes true.

Many customer sources, such as referral programs, sales initiatives, or product-driven growth, are independent of traditional marketing or PPC efforts.

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5. Assuming all customers are equal

Assuming all customers are equal can lead to inflated LTV:CAC ratios and dangerous strategies. 

You might attempt to boost LTV and make LTV:CAC look better quickly, but this approach can be misleading.

A common mistake is calculating LTV as total revenue divided by total customers over a period, creating an average that hides differences between customer segments. 

Not all customers contribute equally in terms of revenue and retention.

For instance, if the average LTV is $480, it likely doesn’t reflect the actual distribution of customer value:

  • 60% of customers spend around $280.
  • 30% of customers spend around $600.
  • 10% of customers spend around $1,300.

If you aim for a 3:1 LTV:CAC ratio based on the $480 average LTV, you would set a target CAC of $160. 

However, for 60% of your customers, who only generate $280 in LTV, the sustainable CAC should be $93 ($280/3). 

This highlights a significant gap, as the average target would be too high for most customers.

Additionally, the top 10% of customers with a $1,300 LTV likely aren’t acquired through marketing, which complicates the calculation further.

Bottom line: Targeting a $160 CAC could be harmful. Focus on increasing LTV through targeted PPC efforts.

6. Disregarding changes in LTV fundamentals

The purpose of LTV:CAC is to validate marketing investments, assuming that both CAC and LTV are accurately predictable. 

However, these metrics can fluctuate significantly.

Consider a more advanced formula for LTV:

  • LTV = Monthly recurring revenue x Growth profit margin / Monthly cancellation rate

Each of these components is dynamic and depends on the company’s ability to maintain or improve its fundamentals:

  • MRR: Can you cross-sell or upsell effectively?
  • GPM: Can you enhance overall efficiency?
  • Cancellation rate: Are new competitors entering the market? Is the market shrinking?

For example, HubSpot reportedly tripled its LTV in just 18 months. Now, imagine a smaller company experiencing the opposite trend.

Bottom line: LTV is a forecast, not a certainty. Don’t place too much confidence in LTV or your LTV:CAC ratio.

7. Treating LTV as a strategy

While this might seem slightly off-topic for PPC practitioners, it’s crucial to grasp when collaborating with stakeholders.

Holding the LTV flag high without fully engaging with others can lead to issues.

Imagine you secure additional budget for performance marketing – great news! 

But as spending increases, CAC rises, making the LTV:CAC ratio worse. 

In response, you might raise prices to boost LTV.

Problem solved?

Not quite.

Higher prices may lead to increased monthly cancellations. Even worse, the new customers acquired with that extra budget might be of lower quality, spending less and churning faster.

The customer support team steps in, confident they can resolve these issues by expanding their efforts, which increases costs and strains cash flow.

This scenario highlights how LTV is deeply interconnected with various aspects of the business. 

Mistaking this metric for a stand-alone strategy can lead to missteps. It’s essential to use LTV as a tool, not a strategy in itself, to ensure sustainable growth.

How to ‘fix’ LTV:CAC, plus alternative KPIs

LTV:CAC can be a useful metric, but its complexity and potential for misinterpretation mean it requires careful handling. 

To make the most of this KPI and ensure it accurately reflects your business’s health, consider the following tips.

Low retention? Don’t use LTV:CAC

In ecommerce, if your repeat purchase rate is around 30%, LTV may not be a relevant metric from a marketing perspective. 

Instead, focus on CAC alone and aim to be profitable from the first order. 

This approach, though tougher, is more sustainable and reflective of genuine growth – think ROAS.

Improve retention through upselling, cross-selling, customer support, or product enhancements.

Dig deeper: How to analyze PPC performance metrics

Collaborate with finance

If using LTV makes sense, build a strong relationship with your finance team. 

Understanding their perspective will help you grasp why certain LTV targets are set. 

To achieve this:

  • Learn key financial terms.
  • Schedule regular alignment meetings.
  • Use agreed-upon data sources to avoid conflicts.

Never report on LTV:CAC alone

Because LTV:CAC encompasses multiple variables, it’s not a standalone metric. 

Include core components like cancellation rate and MRR in your reports. 

This clarity will help identify which components have shifted and guide your next steps. 

Remember, LTV and CAC are dynamic, not fixed.

Segment by customer groups

Segmenting your customer base allows you to pinpoint areas for improvement and identify which customers to exclude. Consider:

  • Calculating LTV over different timeframes (30 days, 90 days, 12 months).
  • Segmenting customers by cohorts, behavior, and profitability.
  • Differentiating between PPC, organic, and non-marketing customers.

Use LTV:CAC wisely

LTV:CAC is valuable for comparing PPC channels and marketing programs, but it’s a complex measurement tool. 

To avoid potential pitfalls, make sure to:

  • Conduct a retention analysis before relying on LTV:CAC.
  • Partner with your finance team to align on metrics.
  • Always segment customers, sources, and micro-KPIs.

Dig deeper: The fallacy of CTR as a KPI: Redefining PPC ad success

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Reddit introduces business analytics tools and AMA ads

4 Reddit ad formats you need to know

Reddit today announced two significant product launches: a trends analysis tool for businesses and a new advertising format for its popular Ask Me Anything (AMA) sessions.

Reddit’s new business-focused offerings come as the platform hits major growth milestones, including its first time exceeding 100 million daily active users and reaching profitability.

The details. The new Reddit Pro Trends tool, available within Reddit Pro’s free suite, allows businesses to:

  • Track real-time conversations about their brands, products, and industry trends.
  • Visualize conversation volume across Reddit communities.
  • Monitor discussions across approximately 100,000 “smart” keywords.
  • Access a feed of relevant conversations.
  • Soon view related keyword suggestions.

Why we care. These new capabilities allow for monitoring real-time conversations about your products and directly promoting Q&A sessions, essentially helping you access communities that are actively discussing your market segment. The new AMA ad format, especially, provides a structured way for you to participate in these conversations rather than just observe them.

Between the lines. Early adopters like Wayfair and the NBA tested Reddit Pro Trends, with participating businesses seeing a 12% increase in post creation. Smaller companies like Nudge Security and Van Votz, also tested the analytics tool, using it to find niche audiences.

What’s next. The new AMA Ads format lets businesses promote Q&A sessions directly through Reddit’s ad dashboard, complete with RSVP tracking capabilities.

Bottom line. These launches reflect Reddit’s strategic push to monetize its massive user base while providing value to businesses looking to tap into authentic community discussions.

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Google Search Console performance report 24-hour view now can be exported

You can now export hourly data for the past 24-hours from Google Search Console’s performance report. A month ago, Google added the new 24-hour view to the performance reports, but there was no easy way to export that data to other platforms, now there is.

Exporting. Google announced on social that you can now export the data, I tested it, and yes, it exports the past 24-hours of data, hour by hour.

Google wrote, “Last month we announced the 24 hour view in the Search Console Performance reports, and we got lots of positive feedback and feature requests. Today, we’re making the export button available for that view (one of the most requested features): the ability to export data on an hourly basis for the last 24 hours. Enjoy the new data!”

Google then shared this screenshot showing you can export this data to Google Sheets, Microsoft Excel or CSV format:

Why we care. Being able to use the data outside of the web interface in Google Search Console can be super helpful when trying to debug and discover new insights. While you can only export this data for the past 24 hours, it can still be useful to see this data come in, in almost real time, from Google Search Console. That being said, the more recent data is not always the final data that Google shows, so reviewing the data again may be important, depending on what reports you are trying to generate.

Keep an eye on this data, validate it against the other exports, and see how you can use it to improve your site and content over time.

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How to find the best link building service for you by Stellar SEO

How to find the right link building service for you
How to find the right link building service for you

There’s no shortage of companies competing for your link building budget, especially since a 2024 Google leak reaffirmed the critical importance of links.

But there are also an overwhelming number of generic articles listing the “best” link building agencies or offering endless lists of questions to ask a potential agency. 

With so many options and questionable players in the SEO industry, it’s no surprise that many people have had one – or even several – bad experiences.

Ready to find out how to avoid your next SEO mishap and find the best link building agency – based on your needs?

We will. But first, a little about me.

I’m Travis Bliffen, the CEO of Stellar SEO, a 2024 Inc. 5000 fastest-growing link building agency. We’ve been around since 2012 and have built tens of thousands of links across many challenging industries. 

Based on my first-hand experience – and numerous conversations with customers who sought us out after choosing the wrong link building partner – here’s what I’ve learned.

What makes a link building service good?

What makes a link building service “good”?

If you decide to outsource link building, you need to check with a potential partner agency about whether:

  • The links they build effectively boost rankings without creating more risk than you are comfortable with.
  • Their approach, beliefs, and strategies align with your internal expectations.

While the link building process can become complex, link building is elementary. 

Focus on strategies to encourage high-quality websites to link to you more frequently than to your competitors. Your link building agency’s creativity directly impacts the quantity and quality of links you can secure.

The importance of aligning expectations with reality

If you’re ready to entrust link building to an outside agency, ensure your expectations are rooted in reality.

It’s easy to get swept up by promises of quick fixes or dramatic ranking boosts. However, SEO is rarely that simple. 

A solid link building agency will have to:

  • Analyze your website and your business goals.
  • Perform competitor analysis.
  • Create a link building plan.
  • Work with writers who will create your content.
  • Work with an outreach team to find guest posting or link placement opportunities.
  • Ensure quality control and review.

Given the amount of work put into every link, a quality link building company can be costly. This is why you should focus on the desired business outcome, not just vanity metrics. 

  • What is the desired outcome from the link placements? Is your primary goal to generate referral traffic through link building? If so, that requires a different approach than links to boost organic traffic to key pages.
  • What internal criteria does your team have? Some companies have a list of must-haves in any potential link placement. If your team has preferences, sharing these upfront will help the agency match you with the appropriate campaign type.
  • How do you weigh risk vs. cost? A successful link building campaign should deliver a return on investment (ROI), though the timeline can vary. For instance, paid link campaigns often have a lower cost per link and deliver ROI more quickly compared to content marketing-based link earning. Both approaches can be effective, but it’s important to choose the one that fits your budget and comfort level.

Decide your goals and discuss them openly with your potential link building partner early. Otherwise, you will waste your time and money.

What to look for in a link building agency.

What to look for in a link building agency: More than just a pitch

Every agency will tell you it’s the best in the business. Your job is to determine which can back up their claims with substance.

To do that, you’ll need to know what questions to ask — and how to interpret the answers.

1. What’s your approach to link building?

A good link building company will be highly specific about its services and process. Its representatives must articulate their strategies clearly and explain how they plan to implement them to help your website.

This can include content-driven digital PR, outreach campaigns, and link magnets.

Vague or overly technical answers are a red flag. 

2. How do you measure success?

Look for companies that mention concrete indicators of ROI, such as:

  • Organic traffic improvement.
  • Keyword rankings growth.
  • Conversions.

We get regular inquiries from companies looking to boost their DA (Domain Authority) or DR (Domain Rating). We first tell them that that’s a terrible reason to hire a link building agency. 

Due to acquiring excellent links, DA, DR, and other metrics will improve over time. However, having a clear strategy to generate traffic and leads during the process will increase your campaign ROI exponentially.

3. How do you control link quality?

A trustworthy link building company will have set standards for the links it provides. Not all links must come from high-DR websites, but the company must provide relevant links in your niche.

With backlinks, quality trumps quantity. 

Talk to the link building service about their screening process and any guaranteed checks or minimum metrics their links will meet. More importantly, ask them how to determine those standards and how your niche could impact the thresholds.

4. What will the reporting process look like?

If you’re outsourcing link building services, you must know what reports you can expect. Ask about the frequency of the reports, the kind of data you’ll see, and the company’s policy if the links don’t meet the agreed-upon metrics.

There is no right or wrong answer to this; you just need to determine if they will report what is important to you. If it isn’t part of their default reporting, ask if they can add it to your reports.

Spotting Link Building Red Flags

Spotting the red flags

Unfortunately, you’ll find that many shady actors call themselves a link building company, only to offer you personal blogging networks, link farms, and other harmful SEO practices. Here are some common warning signs:

  • Too-good-to-be-true promises: It’s impossible to guarantee search engine rankings – there are too many factors affecting your position on Google. Any agency that promises guaranteed rankings or instant success is a sham.
  • Low prices with big promises: High-quality link building requires the work of an entire team, plus often fees that many quality websites demand. If the link building company fee is suspiciously low, you’re probably paying for harmful, risky/spammy practices.
  • Evasive answers: An agency that can’t clearly explain its link building techniques or dodges your questions is probably best kept far from your business.

Building a partnership that works

Digital marketing is more than just a one-and-done process. 

You will likely need to cooperate with the link building company for years – links die, and your website will stop giving you the necessary “juice.” In fact, 74.5% of links were lost in the previous nine years, according to Ahrefs.

That’s why you need to find someone who has been in the link building business for a long time and can maintain long-term partnerships. Focus on:

  • Communication: Responsiveness is one sign of how much the company will prioritize your account. If it’s slow to respond or unwilling to provide clear updates, it might be a sign to look elsewhere.
  • Tangible results: Ensure you see measurable outcomes, such as improved rankings, traffic, and conversions. Here is an example.
Building a link building partnership that works

A real estate investor contacted Stellar SEO after getting hit by a Google helpful content update. We recovered his site traffic and 5Xed monthly visitors, significantly boosting motivated seller leads.

  • Transparency: Demand transparency in reporting, quality control, fee structure, and any other aspect of work.

Trust, but verify to find the best link building service

Look for a link building agency that:

  • Understands your niche.
  • Has the right strategy.
  • Measures its success using relevant metrics. 

Finding the right link building services isn’t about the cheapest option or the instant success. It’s about finding a team that has carried its clients through years of Google updates – and one you can see yourself working with for the next few years. 

Stellar SEO has an average client retention time of more than five years for direct clients. We also partner with several great digital marketing agencies that love our flexible white-label link building services.

While high-quality backlinks are only part of the equation for SEO success, they carry significant weight, making them a sound investment in 2025.

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5 Proven Ecommerce Growth Strategies ($0 to $100 Million)

Want to know the most effective ecommerce growth strategy?

I studied successful online stores to find out what works best. While every store’s path is unique, clear patterns emerged.

Here are some examples:

BrandAnnual Revenue

*All figures in USD
Hush Blankets $48M Product Validation
Mid Day Squares $20M Content Marketing
TBH Skincare $6.5M Content Marketing
MX Store $65M Search Marketing
Who Is Elijah $13M Operational Efficiency

Whether your goal is to do $1M or $100M, it comes from executing the fundamentals.

I’ve distilled this guide to the five most impactful growth strategies, including:

  • Success metrics
  • Real-world examples
  • Requirements to execute
  • Expected timeline and results

Let’s start with the most important one.

1. Make Products Your Customers Actually Want

Strategy: Product Validation

Most ecommerce failures share one root cause: creating products nobody wants. Or products that are okay but never really get traction.

You follow trends. Copy competitors. Trust your gut.

Then invest thousands in inventory and marketing, hoping customers will buy.

The solution?

Talk to your customers.

One honest conversation today could prevent massive product failures tomorrow.

These chats reveal opportunities like:

  • Problems customers can’t solve with existing products
  • What their “perfect” product would look like, and missing features
  • Unexpected details that could help you differentiate your product

Conversations also build relationships. They turn customers into fans who drive growth through word-of-mouth.

Conventional vs Customer – Led Product Development

How Hush Blankets Grew to $48M Through Customer Conversations

By talking to customers, founders Aaron Spivak and Lior Ohayon turned $4,000 into $48M in 48 months.

For example, when summer sales dropped, they scheduled customer calls. The feedback was clear:

“We love the blanket, but we’re sweating. It’s in storage until winter.”
– Aaron Spivak


That single insight led to their breakthrough “ice fabric” technology, which:

  • Raised $1M on Kickstarter
  • Sold 3,000 units in 72 hours
  • Became their highest-margin product

The entrepreneurs continued talking to customers to inform product development.

“When people ask what our marketing hack is or which agency we worked with, they miss the point. We had 3,000 people on the phone tell us exactly what they wanted. That’s the real secret.”
– Aaron Spivak


How to Have Customer Conversations

It’s easy to overthink product research. But Hush proved that you just need to begin talking to customers.

Here’s a simple process to get started:

15 minute customer – Call structure

  1. Send a brief email with a link for a 15-minute call. The Hush team found this approach got better responses than long surveys or complicated feedback forms.
  2. Approach each conversation with genuine curiosity. Don’t defend your products or explain your constraints. Just listen. Ask what their perfect product would look like. Follow interesting threads that emerge.
  3. Start with five customers this week. That’s enough to spot patterns while being totally manageable. Even if you’re swamped, you can find 75 minutes for conversations that could transform your business.
  4. Take detailed notes using their exact words. In addition to product ideas, you can get feedback points and marketing content.

Customer Insights Template

The goal is to build such deep customer understanding that product failures become nearly impossible.

2. Build a Strong Brand Through Storytelling

Strategy: Content Marketing

When we consume 6 hours of content daily, attention is the most valuable currency in business.

Storytelling is how you earn it.

Why? Stories stick.

You may not remember product specs, but you likely recall Sara Blakely cutting the feet off her pantyhose to create Spanx. Or Patagonia’s founder testing gear on mountain expeditions.

Most brands miss by showing only the highlight reel—the wins, the perfect moments, and the polished content.

Telling raw, relatable stories is how you build a lasting brand.

How Mid Day Squares Built a $20M Chocolate Empire Through Storytelling

In 2018, Jake Karls and his co-founders launched Mid Day Squares with a radical commitment to transparency.

They documented everything about building the company—from production line disasters to legal battles to funding negotiations.

Instagram – Mid-day Squares – Reel

Mid Day Sqaures unconventional approach involved:

  • Sharing the entrepreneurial journey, not just the product (85-90% of content)
  • Showing behind-the-scenes wins and failures
  • Filming raw, unscripted moments

“When people ask what’s our marketing hack or which agency we worked with, they’re missing the point. Building in public and sharing our authentic story turned customers into fans who felt like they were buying from friends.”
– Jake Karls


Mid Day Squares grew to over $20 million in revenue. And Jake attributes much of their success to creative content.

But brand storytelling isn’t just for founder-led content.

How TBH Skincare Makes Customer-Focused Content

When Rachel Wilde started TBH Skincare, she took a different approach to content marketing.

In addition to founder stories, she created content on real customer experiences. It focused on honest education about acne treatment.

“I always say start with the customer. Understand what they want, and hit them with the right with the right message in the right place at the right time.”
– Rachel Wilde


This customer-first storytelling shaped every aspect of their content, including:

  • Focusing on raw, unfiltered customer results
  • Creating educational content that destigmatizes acne
  • Showing real people dealing with real skin issues

Instagram – tbh Skincare – Post

They allocated 80% of the marketing budget to content creation. It built a storytelling engine that helped customers see themselves in the products.

And it worked.

TBH Skincare grew to $14M ($22M AUD) in four years.

How to Start Creating Engaging Stories

Before investing in content, identify what makes your brand relatable. Here are some best practices to get started:

  1. Document your “why.” Beyond making money, what drives your company? What change are you trying to create?
  2. Choose your storytelling lane. Will you focus on founder content? Customer stories? Educational content? Pick an approach that plays to your strengths and resonates with your audience.
  3. Start small but consistent. You don’t need fancy equipment or a full content team. Both Mid Day Squares and TBH Skincare started with iPhones and posted daily while staying true to their story.
  4. Test and iterate. Track which stories resonate deeply. Look for patterns in engagement and sales attribution. Double down on what works.

What Makes Storytelling CRUCIAL

When you nail your brand’s narrative, you create compelling organic content.

But that’s just the beginning.

You’re also building marketing assets that drive results across every channel.

Your content becomes fuel for:

  • Paid media on Meta, Google, and TikTok
  • Email nurture sequences
  • Product pages that tell a deeper story
  • Blog content

“Most brands create different content for each marketing channel. We just document our journey and then adapt those stories for different platforms. It’s more authentic and way more efficient.”
– Jake Karls


The TBH Skincare team has found authentic stories outperform traditional ads across every channel.

“When you have a piece of content that really resonates with people, you can use it everywhere. Our best-performing ads weren’t planned campaigns—they were real moments we captured and then amplified.”
– Rachel Wilde


The lesson?

View storytelling as the key to better marketing. It’ll boost all your other channels.

3. Optimize Search Marketing (Paid and Organic)

Strategy: Search Marketing

Every day, billions of people tell Google exactly what they want to buy. Capturing this traffic isn’t cheap or easy—but it’s steady.

Paid search gives instant traffic but needs constant investment. Organic search is free but takes time to build up. Together, they drive consistent sales.

How MX Store Uses Search to Drive $100M+ in Sales

When MX Store, Australia’s largest online motorcycle parts retailer, first tried Google Ads, their approach was typical.

Broad keywords. Generic ads. Homepage traffic.

Like throwing spaghetti at a wall and hoping something sticks.

So they shifted their approach—led by marketing director Dan Turner.

“The key is perfect alignment. Your keyword matches the intent, your ad matches the keyword, and your landing page matches the ad. No disconnects.”
– Dan Turner


Here’s exactly what they changed:

  1. Built granular campaigns: Instead of lumping everything together, they created separate campaigns for each product category. Every campaign got its own custom landing page and clear conversion path.
  2. Analyzed search terms meticulously: Weekly reviews. Aggressive negative keyword expansion. Minimized wasted spend on irrelevant searches.
  3. Implemented systematic testing: Every ad needed a minimum of 5,000 impressions before making decisions. Proper budget allocation for each test. Regular creative refreshes.

The result?

A consistent 10x return on ad spend (ROAS).

How to Make the Most Out of Your Google Ads Campaigns

Before you spend a dollar on ads, understand your profit. Then, analyzing your competitors and keyword research follows.

Calculate Your Campaign Profitability

Work out how much you can spend to get a customer while making a profit. Without this calculation, you risk burning your ad budget on dud campaigns.

To avoid this mistake, note three metrics:

  1. Target cost per click (CPC)
  2. Expected conversion rate
  3. Maximum customer acquisition cost (CAC)

Here’s an example of the math:

  • Product price: $100
  • Profit margin: 50% (meaning you make $50 per sale)
  • Target ROAS: 3:1 (for every $1 spent on ads, you want $3 in revenue)
  • Expected conversion rate: 2% (2 out of 100 visitors buy)

The maximum CAC calculation is $50 profit ÷ 3 = $16.67 maximum ad spend per customer. With a 2% conversion rate, you can’t spend over $16.67 to acquire a customer while keeping campaigns profitable.

Do Keyword Research

Keyword research answers a simple question: are people searching for what you’re selling?

Start by Googling your products to see what ads are displaying.

For example, here’s what the ads look like for “pendulum lights.”

Google ads for "pendulum lights"

There are lots of ads, which implies they’re working.

You could theoretically follow this simple process of Googling, observing, and copying.

But, to reduce wasted budget, use a tool like Semrush. It’ll help you understand the demand and cost for profitable keywords.

Bonus: Here’s a link to a 14-day trial on a Semrush Pro subscription. That should give you enough time to plan your search marketing campaigns.


The first thing to do is check the keyword data.

Keyword Overview – Pendulum light – Overview

Semrush’s Keyword Overview tool shows that pendulum lights are searched 320 times a month. And the CPC is $0.77.

This is enough data to test a campaign. But if you want even more validation, spy on your competitor’s ads.

Analyze Your Competitor’s Campaign’s

Following the breadcrumbs of how your competitors do ads can save you months of time and money.

Staying with the lighting example, Lumens is a competitor.

According to Semrush’s Advertising Research tool, Lumens is attracting over 27k monthly users from ads.

Advertising Research – Lumens – Traffic

This tells us that they’re investing pretty aggressively in Google Ads. And they’ve likely done the work of testing and failing.

To validate this, you can check Lumens ads history.

For instance, they’ve been bidding on “outdoor wall lighting” for seven months straight.

Meaning: they’re seeing enough sales to continue the campaign.

Advertising Research – Lumens – Ads History

You can see what the ad looks like in Semrush. And Lumens has been tweaking their copy each month.

Lumens ad in Semrush

Using this data drastically increases your chances of successful ads.

Build Your SEO Foundations

Paid search delivers immediate results. Organic search builds free traffic over time.

In other words, start getting your foundations right today.

Here are two priority areas to focus on:

Optimize Your Product and Category Pages

Your product and category pages are your money-makers. So you want to maximize their SEO potential.

For product pages:

  • Write unique, benefit-focused product descriptions
  • Include technical specifications in a structured format
  • Add product schema markup for rich snippets
  • Use high-quality product images with descriptive alt text
  • Include real customer reviews and ratings

For category pages:

  • Create helpful category descriptions that solve buying dilemmas and desires
  • Use clear subcategory structure (3 clicks max to any product)
  • Add internal links to best-selling or related products
  • Include filters and sorting options (price, size, color, etc.)

For inspiration, check out Ruggable’s “clean rugs” category page.

Ruggable – Search filters

Get Your Technical Foundation Right

You don’t need to address every technical detail.

Start with:

  1. Fast-loading pages (aim for “good” in Google’s Core Web Vitals report)
  2. Mobile-first design
  3. Clean URLs with keywords
  4. Proper handling of product variations (canonical tags)
  5. XML sitemap for all important pages

Speed is especially important for ecommerce.

In 2019, eBay did a sitewide initiative to improve performance. Every 100-millisecond improvement led to a 0.5% increase in “Add to Cart.”

Start Small, Scale What Works, Repeat

Begin with:

  • 2-3 focused paid campaigns
  • Helpful content on your product and category pages
  • Core technical optimization

Test everything. Double down on what works. Cut what doesn’t.

Every dollar should drive immediate sales (paid) or build long-term assets (organic).

4. Turn Email Into Sustainable Sales

Strategy: Email Marketing

The top brands drive 30-50% of their revenue through email marketing.

These email programs succeed by connecting three foundations we’ve covered:

  1. Products customers want (Strategy #1)
  2. Authentic storytelling (Strategy #2)
  3. Steady website traffic (Strategy #3)

But there’s a fourth element that ties everything together: systematic execution.

Let’s explore how to build an email program that turns subscribers into customers—and customers into repeat buyers.

Note: The best practices I’m about to share are inspired by Boyuan Zhao, an email and SMS consultant for Shopify brands. I recommend checking out his free four-hour training on YouTube. It’s some of the best content I’ve seen on email marketing.


Build a Quality Email List

Your email list isn’t just a number.

“Most brands obsess over list size. But I’ve found that smaller, engaged lists consistently outperform massive, unengaged ones.”
– Boyuan Zhao


Large lists built through aggressive tactics (giveaways, lead magnets, etc.) often convert at 1-2%.

Meanwhile, carefully grown lists using targeted pop-ups and organic signups can hit 8-15% conversion rates.

The math is simple:

  • 100,000 subscribers at 1% = 1,000 customers
  • 20,000 engaged subscribers at 10% = 2,000 customers

Plus, better engagement means higher deliverability. Which means more of your emails actually reach inboxes.

tbh Skincare – Mystery code

Start by optimizing your signup forms:

  • Test different offers (10% off vs. free shipping)
  • Use clear value propositions
  • Target exit intent to capture interested visitors
  • Avoid generic “Subscribe to our newsletter” messaging

The Pattern Behind High-Performing Email Programs

You likely have a decent welcome series, abandoned cart emails, and a newsletter.

But to hit 50% attributed revenue to email, you need to think differently.

There are two shifts you need to make this happen.

Shift #1: Methodically Test Your Campaigns

“The brands consistently driving 50% of revenue through email aren’t doing anything revolutionary. They’re just incredibly systematic about execution.”
– Boyuan Zhao


This means:

  • Testing one element at a time
  • Tracking actual revenue (not just opens and clicks)
  • Making small, continuous improvements

The results compound over time.

Shift #2: Simplify Your Automations

How many emails are in your sequences?

Probably too many.

“I’ve found that a well-executed 3-email sequence often outperforms complex 10-email flows. It’s not about the number of touchpoints. It’s about delivering the right message at the right time.”
– Boyuan Zhao


Instead of building complex automations, focus on the fundamentals:

  • First impression (welcome)
  • Purchase intent (cart abandonment)
  • Post-purchase experience (reviews)
  • Reactivation (win-back)

Weave authentic brand storytelling into your automations and relentlessly test, test, test.

Do this, and you’re well on your way to more sales.

5. Optimize Operations for Profit (Free Calculator)

Strategy: Optimize Operations

Even if you have winning products and amazing marketing, you can fail if your operations suck.

How Who Is Elijah Learned the True Cost of Growth

In 2023, founders Raquel and Adam Bouris of fragrance brand Who Is Elijah learned two expensive lessons about business.

First, their discovery set promotion seemed like a slam dunk: sell fragrance samples for $1 plus shipping.

They sold 6,000 sets in 24 hours.

“Sales looked great because thousands and thousands a week were going out.”
– Adam Bouris


But the math told a different story.

Customers paid $1 plus $10 shipping. The actual shipping cost was $7-12 per unit. Add production, logistics, and overhead costs.

The result?

A 60% loss on every order. Ouch.

“We would’ve been better off turning the website off.”
– Adam Bouris


Meanwhile, their team had grown from 28 to 44 people, but profits weren’t following.

Their initial approach followed conventional wisdom:

  • Hire department heads from big corporations
  • Build specialized teams for every function
  • Add headcount to solve anticipated problems

Despite growing revenue, operational costs were suffocating the business.

“One of the biggest problems founders make is they worry about the now instead of what’s on the other side of that decision. We were hiring people to fix problems six months away. That’s so stupid.”
– Adam Bouris


Who Is Elijah made a complete operational reset, including two critical changes:

  1. Fixed unit economics:
    1. Stopped money-losing promotions
    2. Calculated true cost per order
    3. Built proper financial forecasting
  2. Optimized team structure:
    1. Cut their team from 44 to 21 people
    2. Moved full-time specialists to agencies
    3. Simplified internal processes
    4. Built systems

Profitability improved. They also became more agile and innovative.

“I learned how to be a CFO the hard way, but I’m glad that I went through the pain.”
– Adam Bouris


How to Build Better Operations

You can build efficient operations without an MBA or years of corporate experience. It starts with digging into four areas.

1. Understand Your Unit Economics

To understand your profitability create a system for tracking your unit economics.

Start with the three numbers that matter most:

1. Revenue per order

  • Average order value
  • Shipping revenue
  • Any other fees

2. Direct costs per order

  • Product cost
  • Shipping cost
  • Packaging cost
  • Payment processing fees

3. Operating costs per order

  • Marketing spend ÷ number of orders
  • Platform fees
  • Customer service time
  • Storage/warehouse costs

Here’s a basic calculator to help:

[CALCULATOR]

This is a starting point. The rest of your numbers (tools, complex calculations, etc.) can come later.

Pro tip: Use a tool like Cin7 to automate this tracking. The investment pays for itself by identifying profit leaks.


2. Build Systems, Not Band-Aids

When problems arise, the tendency is to:

  1. Hire someone to fix it
  2. Create a quick workaround
  3. Ignore it until it becomes a crisis

Instead, step back and design systems that prevent future issues.

Start with your three most time-consuming processes, e.g., order fulfillment, customer services, and inventory management.

For each process:

  1. Document exactly how it’s done now
  2. Identify bottlenecks and failure points
  3. Create standard operating procedures (SOPs)
  4. Build quality control checkpoints
  5. Add automation where possible

3. Optimize Your Supply Chain

Your supply chain impacts everything: cash flow, customer satisfaction, and profitability. Here’s how to optimize it:

First, map your current supply chain:

  • List all suppliers and their lead times (it’s essential to have 2nd and 3rd options)
  • Document shipping carriers and costs
  • Track inventory levels and turnover
  • Identify quality control points
  • Note payment terms and minimums

Then, negotiate better terms. Here’s an email template:

 

4. Automate Before You Hire

Before adding employees, see what tasks you can automate. Here are some processes to tackle first:

Process What to Automate Popular Tools
Order Management Order confirmation emails, fulfillment triggers, tracking updates Shopify Flow, Order Desk, Mesa
Shipping & Logistics Label creation, carrier selection, rate optimization ShipStation, ShippingEasy, Shippo
Customer Service FAQ responses, order status updates, return requests Gorgias, Zendesk, Re:amaze
Inventory Low stock alerts, reorder points, supplier notifications Stocky, TradeGecko, Skubana
Marketing Content scheduling, performance tracking, competitor monitoring Semrush, Buffer, Klaviyo

Turn Your Ecommerce Growth Strategy Into Reliable Sales

You don’t need to do everything at once. Start by answering these questions:

  1. Which customers can you chat with this week?
  2. What authentic stories can you share about your brand’s journey or customer impact?
  3. Where does your website rank for high-intent buyer keywords?
  4. How much of your revenue comes from email marketing?
  5. Do you know your true cost per order?

Pick the area that needs the most work. Focus there first.

If you want more ideas, read our ecommerce marketing guide, which has 11 ways to increase your traffic and sales.

The post 5 Proven Ecommerce Growth Strategies ($0 to $100 Million) appeared first on Backlinko.

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